Minutes of The Special Price City Council Meeting
College of Eastern Utah Alumni Room
April 25, 2002, 8:00 a.m.
Mayor Joe Piccolo
Councilmembers: Joanne Lessar, City Recorder
Betty P. Wheeler Pat Larsen, Finance Director
Stephen L. Denison Keith Wight, Human Resource Director
Don G. Reaveley, Jr.
1. COUNCIL RETREAT - Budget Workshop For Fiscal Year 2002/2003
Pat Larsen reported that the proposed budget for FY2002/2003 is out of balance $3.1million. Included in the proposed budget is equipment leases totaling $600,000. Pat reviewed maintenance expenses in each department for the years 2000, 2001 and the present fiscal year. The Council expressed concern over the large increase in the present fiscal year as compared to the previous years in as much as we have continually replaced older equipment. Pat will look into this.
The following personnel costs were reviewed - overtime, insurance, promotions, new positions, merit increases, wage adjustments and the cost of living. The council questioned the amount of overtime and felt that it needs to be reviewed by supervisors. They need to monitor it more closely and account for the overtime as to who, what , when and why. The Council selected Comprehensive II as the insurance for employees. This increases the deductible to $500.00/person/year, $1,000/family/year. Those employees wishing Preferred or Comprehensive I would pay the difference.
The following requested positions were eliminated - Administration Dept. Clerk, Fire Dept. Fire Marshall, Shop Dept. part time Mechanics Helper. All other requested positions were reduced to part time (less than 20 hours/week).
The following capital projects were reduced or eliminated.
Building Maintenance - Handicap doors at City Hall
- Auditorium seating hardware
- Heater/Swamp cooler for Parks Dept. - Storage Room/remove showers at Police Dept.
- Carpet/two windows at the Cemetery
- Carpet downstairs at the Library
- Reroof carpenter shop
Alcohol Enforcement - Camcorder
Fire Department - Reduce cargo trailer from $4,000 to $2,700
Public Works - Concrete yard area
Streets Dept. - 10 Wheeler
Shop - Diesel engine internal cleaner
Parks - Landscape water tanks
- Landscape Atwood Ball Complex
- Dugout at Atwood Ball Complex
- John Deere Tractor with tiller attachment
- Toyota Pick-Up
- Pay phones
April 25, 2002
- Reduce fencing of CEU baseball field from $12,000 to $5,000
- Trail system attached to grant
- Reduce tennis courts at Washington/South Park from $125,000
Library - Reduce furniture from $10,000 to $5,000
Cemetery - Cliffview Cemetery restrooms
- Cliffview expansion and development
- Cliffview landscape
- Cliffview storm drain
- Cliffview lighting
Administration - Reduce business park from $20,000 to $10,000
- Reduce equestrian park from $20,000 to $10,000
Police Dept. - Carpeting
- Reduce lap top from $10,000 to $5,000
Electric - Truck for Meter Manager
Pool - Exterior siding, soffit/facia
- Reduce exterior painting from $15,500 to $10,000
- Painting of interior walls
IS Dept. - Wireless System
- Caselle Upgrade
- Accounting software
- Reduce fibre connection at City Hall from $15,000 to $5,000
- Phone collection program
The two new dump trucks will go to the Parks and Streets Departments. The dump truck currently used by the Streets Dept. will go to the Cemetery.
With the above changes and eliminations and the transfer of $1.8 million from the Electric Fund, Pat stated that she is still $461,000 out of balance. She will review the balance of the budget with supervisors to determine what can be cut from their departments. With these possible cuts and the amounts left in Fund Balance, hopefully she can balance the budget.
Meeting adjourned at 2:15 p.m.
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder