Minutes of The Price City Council Meeting
City Hall: Price, Utah
November 12, 2003, 5:30 p.m.
Mayor Joe L. Piccolo Joanne Lessar, City Recorder
Councilmembers: Nick Sampinos, City Attorney
Betty P. Wheeler Gary Sonntag, Public Works Director/City Engineer
Stephen L. Denison Nick Tatton, Community Director
Richard Tatton Keith Wight, Human Resource Director
Don G. Reaveley, Jr. Kevin Drolc, Police Lieutenant
Excused: Pat Larsen, Finance Director
Joe Christman Nancy Cammans Loni Cammans Carole Giles
Karon Mills Bill Gibson Kirk Mascaro Jodi Mascaro
Travis Leautaud Jack Leautaud Joyce Daniels Art Daniels
Lori Prince Madelaine Nyffeler Viki Bowman Jane Berneche
Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above members present.
1. PUBLIC INPUT - Loni Cammans - American Tribute
Loni Cammans invited the Mayor and Council to attend a presentation at the Carbon High School Auditorium to honor our local military servicemen/women and their families. The program will be held on Thursday, November 13, at 7:00 p.m. and is sponsored by the Carbon High School FCCLA.. The program will include entertainment from the Carbon High School performance groups, military tribute, and video presentation. Guest speakers will be Margaret and Meredith Wahlstrom, who lost families members when American Airlines Flight 11 was highjacked and crashed into the World Trade Center on 9-11-01.
2. COUNCILMEMBERS REPORT - Update
Mayor Piccolo and the Councilmembers presented reports on the activities taking place in their individual departments.
3. MINUTES - October 22, 2003, November 6, 2003
MOTION. Councilmember Denison moved that the minutes of the October 22, 2003 and November 6, 2003 meetings be approved as written. Motion seconded by Councilmember Tatton and carried.
4. BID OPENING - CDBG Project 2002-03, ADA Door Access (Rebid) - Committee Appointed
The following bids were received for automatic door openers on City Hall and the Museum.
Accent Automatics, Inc., Orem, Utah $12,000
Kent Stilson Const., Orangeville, Utah $15,830
Access Door Systems, Sandy, Utah $12,000
MOTION. Councilmember Tatton moved that a commitee, comprised of Gary Sonntag, Fermin Gutierrez, Nick Tatton, Pat Larsen, and John Procarione, be appointed to review the bids and given the power to act. Motion seconded by Councilmember Wheeler and carried.
5. HELPER ELECTRIC LIGHT PARADE - Contribution and Float Approved
Kirk Mascaro, Helper City Councilmember, requested that the Council consider contributing towards the Helper Electric Light Parade and to enter a float in the parade. The funds will be used to pay for the chili dinner, the craft fair, and cash prizes for 1st, 2nd, and 3rd place float winners. MOTION. As this event benefits the citizens of Price, Councilmember Tatton moved that $150.00 be contributed. Motion seconded by Councilmember Reaveley and carried.
MOTION. Councilmember Denison moved that the City enter a float in the Helper Electric Light parade. Motion seconded by Councilmember McEvoy and carried.
November 12, 2003
6. CHAMBER OF COMMERCE - Rental Fees Waived
Karon Mills, Executive Director of the Chamber of Commerce, requested that the Council consider waiving the rental fees for their office located in the Price Community Center for approximately three quarters of this year. The Chamber suffered a tremendous loss when they brought back the PRAC Rodeo. In order to assist, Mayor Piccolo asked if the Chamber would be interested in having Price City act as their fiscal agent. Councilmember Tatton stated that in essence, Price City would act as their Abookkeeper@. Carbon County performs this function for Carbon County Recreation. They are not the owner and have nothing to do with their funds. They just act as their Abookkeeper@. Mayor Piccolo stated that the Chamber has run well for many years. It just needs to be revived. Mrs. Mills stated that at the present, the Board is looking at who they are, what they do, and what they want to be. It might be a good time to look at this suggestion. She will take this back to their board and if they are receptive, she will set up the ground rules and policies and report back to the Council. MOTION. Councilmember Denison moved that the rental fees be waived as requested above. Motion seconded by Councilmember Tatton and carried.
7. BILLY BROWN - Culture Connection Board Member
MOTION. Councilmember Reaveley moved that Billy Brown be approved as a member of the Culture Connection Board. Motion seconded by Councilmember Wheeler and carried.
8. MEMORANDUM OF UNDERSTANDING - Southeastern Utah Association of Local
Councilmember Reaveley presented a Memorandum of Understanding between Price City and the Southeastern Utah Association of Local Governments. This memorandum establishes the scope of work and financial arrangements for contract labor assistance for the provision of certain services supportive of the Pre-Disaster Mitigation Planning process being carried out by the Southeastern Utah Association of Local Governments. MOTION. Councilmember Reaveley moved that the Memorandum of Understanding be approved and that the Mayor be authorized to sign the document. Motion seconded by Councilmember Tatton and carried.
9. CLASS AC@ ROAD IMPROVEMENT, #1C-2003 - Nielson Construction, Inc. - Change Order, Partial Payment #1
Councilmember Reaveley presented a change order to the contract with Neilson Construction, Inc. for the Class AC@ Road Improvement project. The change order reduces the contract $15,269.85 to reflect as-built pavement work. Also submitted was a request for partial payment #1 in the amount of $120,732.79, which reflects a 5% retainage in the amount of $6,354.36. MOTION. Councilmember Reaveley moved that the change order and partial payment be approved. Motion seconded by Councilmember McEvoy and carried.
10. WATER TRANSMISSION PIPELINE, #1C-2002 - Condie Construction Co. - Final
Councilmember Wheeler presented a request for a final payment in the amount of $50,000 submitted by Condie Construction for their contract on the Water Transmission Pipeline project. MOTION. Councilmember Wheeler moved that the final payment be approved. Motion seconded by Councilmember Denison and carried.
11. WATER TRANSMISSION PIPELINE PROJECT - Plateau Mining Corporation
Gary Sonntag presented a Relinquishment of Easement/Rights-of-Way and Quit Claim Deed with Plateau Mining Corporation pertaining to the Water Transmission Pipeline project. The Relinquishment of Easements/Rights-of-Way is for older pipelines that are no longer in use. The Quit Claim Deed is to revise and add easements in order to fit the present as-built pipeline route. MOTION. Councilmember Wheeler moved that the above documents be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by
Councilmember Denison and carried.
12. ACCOUNTING SOLUTIONS, K & A CLEANING - Home Occupied Businesses Approved
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable
recommendation to the following requests for home occupied businesses.
November 12, 2003
Accounting Solutions - 320 Madison Avenue, Heidi Jennings-Owner
K & A Cleaning - 239 South 600 West, Audrey Anderson/Kristi Feichko-Partners
MOTION. Councilmember McEvoy moved that the businesses be approved upon the purchase of a business license. Motion seconded by Councilmember Wheeler and carried.
13. CARDIO PUMP AND YOGA IN THE CASTLE VALLEY, LEAUTAUD=S BUSINESS PARK - Conditional Use Permits
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits
Cardio Pump and Yoga In The Castle Valley - 253 East Main Street, Kari Moynier/Carolyn Deleeuw-Owners (Business and Sign)
Leautaud=s Business Park - Phase III Tire and Lube Shop, 367 West 600 South - Final Approval
MOTION. Councilmember McEvoy moved that the requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Tatton and carried.
14. SWIMMING POOL LANE LINES - City Participation
Mayor Piccolo reported that the Carbon School District is contributing $1,500 towards the purchase of lane lines to be used at the swimming pool complex during swim meets. He recommended that the City contribute the balance of $1,800 towards that purchase. These funds could be taken from the swimming pool equipment. Councilmember McEvoy expressed concern as she understood that the swimming pool projects would be completed first and if there were any funds left, they could be used towards this purchase. Mayor Piccolo stated that the lane lines are needed by November 21st. He confirmed with the Finance Director that there would be money left from unused temporary help. MOTION. Councilmember Denison moved that $1,800 be contributed towards the purchase of the lane lines. Motion seconded by Councilmember Wheeler. The motion carried with the following vote:
Councilmember Wheeler - Aye Councilmember Denison - Aye
Councilmember Tatton - Aye Councilmember Reaveoey - Aye
Councilmember McEvoy - Naye
15. LYLE BAUER, WILLIAM BARNES, LEONARD MILLER, PAUL BEDONT - Travel Approved
Mayor Piccolo presented the following travel requests.
Lyle Bauer - Utah Community Forest Council, December 10, 11, Sandy, Utah
William Barnes - P.O.S.T. Command College, December 8-11, Salt Lake City, Utah
Leonard Miller - Extinguishing Youth Firesetting & Reading Smoke and the Art of First Due, November 20-22, Park City, Utah
Paul Bedont - Fire/Arson Investigator Academy, December 8-12, Las Vegas, Nevada
MOTION. Councilmember Tatton moved that the travel be approved. Motion seconded by Councilmember Denison and carried.
16. FINANCIAL TREND ANALYSIS AND THREE YEAR BUDGET - Workshop Scheduled
Nick Tatton reported that a workshop has been scheduled for Tuesday, December 9, 2003, to review the three year projected budget and a financial trend analysis. The meeting will be held in Room 207 and begin at 8:00 a.m. and is projected to last all day. Lunch will be brought in.
17. ELECTRICAL AGREEMENT - College of Eastern Utah
Nick Tatton presented an agreement between Price City and the College of Eastern Utah regarding access to and service of an on-campus substation. Nick called attention to the paragraph crossed out by Dennis Geary. The paragraph refers to the substation steel framework constructed closer to the metal chain-link fence surrounding the substation than is acceptable, pursuant to Utah Power and Light and City standards. The Council questioned whether DennisGeary is authorized to sign the agreement for the college. MOTION. Councilmember Tatton moved that the agreement be approved and that the Mayor be authorized to execute the document. The motion died for lack of a second. MOTION. Councilmember Denison moved that
November 12, 2003
the agreement be approved pending reinsertion of the above paragraph and verification of Mr. Geary=s signature. Motion seconded by Councilmember McEvoy and carried.
18. COMMUNITY IMPACT BOARD PROJECT LISTS - Public Hearing Scheduled
MOTION. Councilmember Denison moved that a Public Hearing be scheduled for Tuesday, November 25, 2003, to receive public comments on the updated short term and long term Community Impact Board projects. Motion seconded by Councilmember Wheeler and carried.
19. VOLUNTEERS OF AMERICA PROGRAM - Space Rental At Price Community Center
Vickie Bowman requested that the Council consider renting office space in the Price Community Center to the Volunteers of America program. This is a national, nonprofit, spiritually based organization providing local human service programs, and opportunities for individual and community involvement. They recently received a grant to implement a Foster Grandparent Program in Southeastern Utah. They have a Program Manager who will operate out of Price and need office space for their main office. They need a small office for a desk, file cabinet and fax machine. Nick Tatton stated that there is space available that was recently vacated by United Way. MOTION. Councilmember Reaveley moved that the Volunteers of America be authorized to rent office space in the PCC for $77/month and that it be reviewed in one year. Motion seconded by Councilmember McEvoy and carried.
20. PUBLIC INPUT - Madelaine Nyffeler - Price Community Theatre
Madelaine Nyffeler reported that the Price Community Theatre will be using the Civic Auditorium to present the play AThe Nutcracker@. The dates for this presentation will be December 11th, 12th, and 13th and December 18th, 19th and 20th.
21. MARTY AND AMY OLSON - Final Release of Development Agreement
Gary Sonntag reported that Marty and Amy Olson are eligible for a final release of the Development Agreement and remaining funds in escrow in the amount of $60.00. They have completed their project at 672 South 200 East. MOTION. Councilmember Reaveley moved that final release of the development agreement be approved. Motion seconded by Councilmember Denison and carried.
22. CANVASS OF ELECTION
The Mayor and Council acted as the Board of Canvassers for the November 4, 2003 General Election. Joanne Lessar reported that there were no outstanding Absentee Ballots, but there were 8 Provisional Ballots. Out of the 8 Provisional Ballots, five were counted and added to the cumulative ballots cast. One of the Provisional Ballots was not a registered voter and two were not filled out properly. Joanne Lessar certified and verified the counts as follows:
Candidates Name Term and Office Total Votes
Joe Christman Councilmember - 4 Years 740
David A. Cox Councilmember - 4 Years 219
Stephen L. Denison Councilmember - 4 Years 783
Mike Metzger Councilmember - 4 Years 549
Don Reaveley Councilmember - 4 Years 583
Richard Tatton Councilmember - 4 Years 843
Jeanne McEvoy Councilmember - 2 Years 743
Jeffrey H. Nielson Councilmember - 2 Years 597
MOTION. Councilmember Denison moved that the election results be accepted. Motion seconded by Councilmember Tatton and carried.
23. CHRISTMAS GIFT CERTIFICATES - Approved
MOTION. Councilmember Denison moved that Christmas gift certificates be approved for employees and Board Members in the following increments. Motion seconded by Councilmember Wheeler and carried.
Full Time $50.00; Part Time $30.00; Board Members $20.00
November 12, 2003
24. CONSOLIDATION OF IS AND DATA PROCESSING DEPARTMENTS - Approved
Nick Tatton reported that Pat Larsen is requesting permission to combine the IS and Data Processing Departments. This would eliminate the Communications Department, simplify the budget and minimize miscoding errors. Six new line items would be added to streamline the accounting. MOTION. Councilmember Denison moved that the request be approved. Motion seconded by Councilmember Tatton and carried.
25. ANNUAL AUDIT - Smuin, Rich & Marsing - Partial Payment
Nick Tatton presented a request for a partial payment in the amount of $3,488.00 submitted by Smuin, Rich & Marsing for their contract on the annual audit. MOTION. Councilmember Denison moved that the partial payment be approved. Motion seconded by Councilmember Tatton and carried.
26. NEW MILEAGE RATE - Adopted
Nick Tatton reported that the Accounting Department is requesting permission to adopt the new mileage rate for the Calendar Year 2004 to $.375, which is according to IRS Standards. The present rate if $.36. MOTION. Councilmember Dension moved that the new rate be approved and that it become effective July 1, 2004. Motion seconded by Councilmember Tatton and carried.
27. PURCHASE OF CASELLE SQL UTILITY BILLING, CASH RECEIPTING, SERVICE ORDER,
ELECTRONIC METER READING AND DIRECT PAY PROGRAMS
Nick Tatton reported that the Accounting Department is requesting permission to purchase the Caselle SQL programs for Utility Billing, Cash Receipting, Service Orders, Electronic Meter Reading Interface, Check Endorsement, and Direct Pay programs. Total cost for this equipment is $26,238.00 and will require a line item budget adjustment. MOTION. Councilmember Denison moved that the request be approved. Motion seconded by Councilmember Wheeler and carried.
28. RON NEWMAN - Additional Compensation Approved
Keith Wight reported that in the absence of the Buildings and Maintenance Supervisor, Ron Newman was asked to step in and fill that responsibility. Mr. Newman took on the extra responsibility for 6 weeks, which included the functions of department supervisor. It is recommended that Mr. Newman receive additional compensation in the amount of $300. MOTION. Councilmember Tatton moved that the additional compensation be approved. Motion seconded by Councilmember Wheeler and carried.
29. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update
Councilmember Wheeler reported that elections were held at the Price River Water Improvement District for a new Boardmember. Tommy Matthews was the successful candidate. As a Board Member of PRWID, she attended the Utah Association of Special Districts annual convention in Provo and received a certificate of completion. She received a lot of valuable information at the workshop.
30. INTERNATIONAL DAYS UPDATE - Chamber of Commerce To Retain Booth Rental Fees
Councilmember Denison reported that several months ago, the Chamber of Commerce requested that they be allowed to retain the fees received for booth rental during the International Days events totaling $3,043.00. However, it was never acted upon. MOTION. Councilmember
Denison moved that the Chamber be allowed to retain those funds for one year. Motion seconded by Councilmember Wheeler and carried.
31. INTERNATIONAL DAYS CHAIRMAN FOR 2004 - Councilmember Jeanne McEvoy
MOTION. Councilmember Wheeler moved that Councilmember McEvoy be appointed as the Chairman for the 2004 International Days events. Motion seconded by Councilmember Denison and carried.
November 12, 2003
32. PIGEON REMOVAL ON DOWNTOWN BUILDINGS - Update
Mayor Piccolo reported that the person who has been trapping the pigeons on the rooftops of the buildings located between Carbon Avenue and 1st West would like the City to build some pigeon coops or small enclosures that can be placed on top of the buildings. The pigeons are less active in the winter and are easier to catch. It was felt that the Maintenance Department would be able to build these small Abuildings@.
Meeting adjourned at 8:10 p.m.
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder