Minutes of the
City Hall: Price,
February 13, 2008 at 5:30 p.m.
Present:
Mayor
Councilmembers: Aleck Shilaos, Police Chief
Jeff Nielson
Kathy Hanna Smith Laurie Tryon, City
Recorder
Rick Davis Pat
Larsen, Finance Director
Nick
Tatton, Community Director
Excused
Absence: Councilmember McEvoy, Bret Cammans, Customer Service Director
Others
Present: Debra Dull, Ann Evans, Lisa
Richens, Ed Howa, C.J. McManus, Greg Marsing and Savanna Winn,
Mayor Piccolo led the Pledge of
Allegiance. Roll was called with the above Councilmembers and staff in
attendance.
1. PUBLIC
COMMENT- ASCEU representative, Savanna Winn presented an update on the
happenings at CEU. Recent activities
held at the college were: Homecoming Week, Miss CEU Pageant and Springfest. The
2. COUNCILMEMBERS
REPORT- The Mayor and Councilmembers presented an update on the activities and
functions in which they have participated.
3. BID
OPENING- Basso Dino Mine Playground- Area Lighting
The
area lighting around the Basso Dino Mine Playground has been bid out. The
lighting will be
configured such that three
lights will operate on photo cells and stay on all night. Six other lights
will also come on by way of
photo cell, but will stay on only as long as the time is set, turning off
possibly around 11:00 P.M. Preparation
of the lighting plan and bidding documents were
completed by Bruno Engineering
(electrical engineers). There are two bid schedules: Schedule A
is for the purchase of the light
pole and light fixture. The estimated cost is $9,100.; Schedule B is
for the installation with corresponding
materials. The estimated cost is $36,135. Disclosure:
Councilmember Tatton revealed
that he insures one of the bidders. Three (3) bids were received:
Schedule
A Schedule
B
TR
Electric & Supply Co. $ 8,422.22 no
bid
Bodec
Inc. 8,335.80 16,571.60
ECI
8,561.36 27,025.78
MOTION. Councilmember Davis
moved to allow staff to make the final decision and award the
bid as necessary. Motion
seconded by Councilmember Hanna-Smith and carried.
4. CAPITAL
IMPROVEMENT PROJECT UPDATE-
projects underway in the City.
5. PUBLIC
HEARING- To Receive Input on the CDBG Small Cities Program Project Renovation
of the Newhouse Hotel Located on the Southwest Corner of Main Street and Carbon
Avenue into Income Targeting Housing Units and Retail Space- Item Struck
6. PUBLIC
HEARING- To Receive Input to Consider a Minor 2
MOTION. Councilmember Tatton
moved to open the public hearing at 6:43 p.m. Motion seconded by Councilmember
Nielson and carried. No public comment was received. MOTION. Councilmember Nielson moved to close the public
hearing at 6:44 p.m. Motion seconded by Councilmember Davis and carried.
7. SMUIN,
RICH AND MARSING- Annual Audit Report 2006-2007
Greg
Marsing of Smuin, Rich and Marsing presented and reviewed the audit report for
the Fiscal Year ending June 30, 2007. Mr. Marsing reviewed the financial
statements, individual fund statements and schedules, the statement of net
assets, which included assets and liabilities and reports according to governmental
auditing standards. The audit did not find any material instances or weaknesses
in internal control. Mayor Piccolo thanked Mr. Marsing for his report.
8. ECONOMIC
ACTIVITY OFFICE- Verification of Rent Intention for Tenants of the Economic
Activity Office to Include
Disclosure-Councilmember
Hanna-Smith disclosed her involvement with Carbon County Travel Bureau.
Councilmember
Hanna Smith stated that she has never had an issue paying rent. She said that
the space they’ve rented is fine and do not expect a refund from the City if it
comes to that. The problem arises when only some of the tenants are paying rent
and others are not. Mayor Piccolo stated that it was never intended to have
payments coming from some tenants and not from others. Councilmember
Hanna-Smith would like to see the Chamber of Commerce receive a rent waiver so
that it is fair for everyone in the building. This issue has surfaced from the
accounting department in that retrieving the rent has become cumbersome and
unequally valued. Councilmember Davis had concerns about offering free rent for
office space if it put
The
accounting office has already sent out the billings for January, February and
March but will only need to receive the rent up until February 12, 2008. Nick
Tatton suggested amending the existing leases to show the waiving of rent. He
will report back to the Council as to how much the actual utilities are each
month. If the County decides not to contribute the 48% for utilities then the
City will have to decide whether or not each entity would have to be charged
for the utilities and rent. MOTION.
Councilmember Tatton moved to waive the rent as of February 12, 2008 for the
Economic Activity building and to instruct staff to report back to the Council
the actual costs of the utilities for the offices used in the building. The
item will be placed on unfinished business on the next agenda. Motion seconded
by Councilmember Nielson and carried.
9. DOWNTOWN
PARKING- Discussion and Possible Action
Mayor
Piccolo spoke to many downtown merchants and asked if they liked the idea of
the courtesy parking signs placed along
PLANNING AND ZONING COMMISSION
Nick Tatton reported that the Planning and Zoning
Commission gave the following
recommendations on applications for Conditional Use Permits:
10. CONDITIONAL USE PERMITS
a. Minor 2
b. Professional Computer Sales and Serv.-29
N. 600 E.-Doran O’Halloran, Owner-Business and Sign-Final
c. Adams Motors- 550 East Main-
Amendment-Gus
d. Carbon Coffee-450 E. Main-Lisa Clark
and Julie Robertson, Owners-Concept Only
e.
f. Sorenson Communications-600 W. 200
g. Newhouse Hotel-Renovation and Land
Use-11 West
MOTION. Councilmember Hanna-Smith moved to grant final
approval on items a, b, c with items d, f and g presented as information items
only. Motion seconded by Councilmember Nielson and carried.
CONSENT AGENDA - Councilmember Tatton moved to approve
items 11 through 23 on the agenda.
Motion seconded by Councilmember Hanna-Smith and carried.
11. MINUTES
January
23, 2008 City Council Meeting
12. BUDGET
CALENDAR 2008-2009-Pat Larsen
13. CONTRACTS
FOR SERVICE- Post Employment Benefits (OPEB) - Authorization to Enter into a
Two-Year License Agreement for Internet Use in the Amount of $2,800 and a
$1,000 Service Extension with Milliman GASBhelp.com for assistance meeting GASB
45 and GASB 43 Reporting Requirements
14. BUDGET
TRANSFERS- Authorization to Approve the Mid-Year Budget Transfers FY 2007-2008
15. PUBLIC
HEARING- Authorization to Schedule a Public Hearing at 6 p.m. on February 27,
2008 for Budget Revisions FY 2007-2008
16. LIBRARY-
Authorization to Approve the Gates Foundation Opportunity Online Hardware Grant
Program and for the Mayor and City Recorder to Sign the Agreement on Behalf of
17.
18. SEWER
PIPE REPLACEMENT- Authorization to Replace the Deteriorated 4” Orangeburg Sewer Pipe with a 6” PVC Sewer
Pipe and Connect it to the Existing Cast Iron Pipe under the Police Station
19. TRAVEL
REQUEST
Tamara
Gray- Utah Recreation and Parks Association Conference- March 16-19, 2008-
St. George
20. SERVICE
AGREEMENT- Authorization to Approve the ELM Locating and Utility Services
Agreement Modification #2
21. BID
AWARD REPORT- An Assigned Committee Chose Nelco Construction to Receive the Bid
for the
The
committee assigned to evaluate the Bids met and awarded the project to Nelco
Construction for the bid amount. Work is
anticipated to start in about three weeks.
22. UDOT
CONCRETE PLACEMENT AGREEMENT 2008- Authorization to Use Concrete Replacement
Funds Received from the Utah Department of Transportation in the Amount of
$4,700 to Repair Concrete Curb, Gutter and Provide Handicap Ramps at Selected
Locations on State Roads within City Limits by June 30, 2008
23. SUNRISE
ENGINEERING- Authorization for Final Payment in the Amount of $4,680.00 to
Sunrise Engineering for the Completion of the Required Design for the Homestead
Boulevard Water Pipeline Relocation- Payment #1 (work release #3)
Sunrise
Engineering has completed all of the required design (work release #3) for the
24. PRWID-
Councilmember Tatton reported on the happenings of the last PRWID meeting.
25. POWER
BOARD- Update by Councilmember Davis
26. INTERNATIONAL
DAYS- Update by Councilmember Davis
·
Expressed
gratitude to all members of the committee for all of their hard work and
commitment to International Days each
year.
·
Discussion was
held as to what needed to be done this year to get ready. Committee member
Brianna Welch will check with each committee member on their assignments.
·
The committee is
reviewing the possibility of purchasing a movie screen that could be used for
International Days. The cost of renting the screen each year is high. If the
City owned the screen, it could be used for other activities and rented out to
the community. It would then pay for itself in a short time.
27. UNFINISHED
BUSINESS:
a.
Committee Review for Street Banners
b.
Curb, Gutter and Sidewalk Improvements on 2nd South
c.
Basso Dino-Mine Playground
28. NEW
BUSINESS:
·
Utility Billing
Outsourcing- This item did not get added to the agenda for approval. At the
last meeting, the Council requested that the outsourcing of utility bills be
done locally if possible. Peczuh Printing has quoted a lower price and is able
to accommodate the outsourcing project. Pat Larsen requested that the Mayor and
Council approve the item tonight for ratification at the February 27, 2008 meeting
as all of the forms used for billing have been used and the current billing is
ready to be processed. All of the Councilmembers were in agreement to proceed
with Peczuh Printing for the utility billing outsourcing.
·
Financial Status
meeting- Scheduled for February 29, 2008 at 7a.m. with the Mayor, City Council
and Department Heads.
29. EXECUTIVE
SESSION-Struck
Meeting adjourned at 8:05 p.m. by Mayor Piccolo
pursuant to the motion by Councilmember Davis .
APPROVED ATTEST
___________________________ __________________________