Minutes of The Price City Council Meeting

City Hall: Price, Utah

April 12, 2006, 5:30 p.m.

Present:

Mayor Joe L. Piccolo Joanne Lessar, City Recorder

Councilmembers: Pat Larsen, Finance Director

Richard Tatton Nick Sampinos, City Attorney

Kathy Hanna-Smith Gary Sonntag, Public Works Director/City Engineer

Jeff Nielson Nick Tatton, Community Director

Rick Davis John Daniels, Human Resource Director

Bret Cammans, Customer Service Director

Aleck Shilaos, Chief of Police

Excused: Councilmember Jeanne McEvoy

Others Present:

Ron Brewer Bonham Scott Brewer Parker Cammans Karen Holt

Kelly Holt Patti Rigby Helen O. Smith Francis Duzenack

Vickie Birch Jim Birch Lynn Alderson BreAna Tucker

Kevin Drolc Richard Oliver Cindy Oliver Harvey Howard

David Dornan Marilou Kundmueller

Parker Cammans, Boy Scout Troop #283, led the Pledge of Allegiance. Roll was called with the above members present.

1. PUBLIC INPUT - Swat Team Training

Dennis Christensen, Price City Police Department, stated that the Price City Swat Team is joining the Emery County Swat Team for training, which involves tearing down the East Carbon High School. He requested authorization from the Council to participate in this training and asked that a letter be sent to the Carbon County School District indicating that Price City Swat Team has authorization to participate and is covered under the City=s insurance. As this item is not on the agenda, the Council directed that the Price City Swat Team be authorized to participate and that a letter to that effect be sent to the Carbon County School District and that this item be placed on the next agenda for ratification.

2. COUNCILMEMBERS REPORT - Update

The Mayor and Councilmembers presented an update on the activities they administer.

3. OUTSTANDING CITIZEN GROUP - Central Utah Stock Car Racing Association

Councilmember Hanna-Smith, along with Community Progress members Patti Rigby and Helen Oliveto, presented the Outstanding Citizen Group award to the Central Utah Stock Car Racing Association (Harvey Howard and group). They were selected for their outstanding efforts to clean up Airport Road from Main Street to the race track.

4. CASTLE VALLEY PEOPLE FIRST - Permission To Hold Garage Sale In Washington Park Pavilion

Kellie Holt, Castle Valley People First, a non-profit organization, requested permission to hold a garage and bake sale fund raiser in the Washington Park Pavilion on Friday, May 5^th from Noon to 6 p.m. and Saturday, May 6^th from 7:00 a.m. to 3:00 p.m. They would like to allow two or three individuals to stay overnight at the pavilion for security purposes. Mayor Piccolo recommended that Ms. Holt consider holding the garage sale at the Peace Gardens instead of the Washington Park pavilion. He feels there would be more traffic in the area of the Peace Garden. The pavilion is located too far from the street. MOTION. Councilmember Tatton moved that the request to hold the garage and bake sale be approved at either location, that the fees be waived, and that attendants be allowed to stay overnight for security purposes. Motion seconded by Councilmember Hanna-Smith and carried.

5. EAGLE SCOUT PROJECT - Cemetery Information Board

As part of his Eagle Scout Project, Boy Scout Parker Cammans presented a proposal to build an information board at the Price City Cemetery, along with a map and the names and locations of

April 12, 2006

individuals buried in the cemetery. Parker asked if the City would be willing to make a financial donation for this project. Gary Sonntag felt that there are funds in the budget to help. MOTION. Councilmember Hanna-Smith moved that the request be approved and that funding for materials up to $250 be approved. Motion seconded by Councilmember Davis and carried.

6. WELLNESS COUNCIL CHAIRMAN - Presentation

Ron Brewer, Chairman of the Price City Wellness Committee, reported that he and Gabby Hayes attended a conference of the Utah Wellness Committee and learned about various issues. At the recognition luncheon, Price City received two awards for sponsoring a wellness council and improving our wellness policy. The awards were presented by First Lady Mary Kaye Huntsman. Mr. Brewer presented the awards to the Council.

7. TIFF=S NAILS, KEEP IT CLEAN JANITORIAL SERVICE, X-TREME GRAPH-X - Home Occupied Businesses Approved

Councilmember Nielson reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses.

Tiff=s Nails - 711 North 400 East, Tiffany Tease-Owner (Nail Technician)

Keep It Clean Janitorial Service - 389 North 300 East, Audrey Cox-Owner

X-Treme Graph-X - 222 North 200 East, Mary Lee-Owner (Vinyl Signs and Decals)

MOTION. Councilmember Nielson moved that the businesses be approved upon the purchase of a business license. Motion seconded by Councilmember Davis and carried.

8. EASTERN UTAH SCHOOL OF DENTAL ASSISTING, LLC, BICYCLE WORKS, BOOTH FIRE PROTECTION, INC., CARBON COUNTY FLEAMARKET, EVAN HANSEN R.V. STORAGE/PARKING FACIIITY, COAL COUNTRY HOUSING & DEVELOPMENT, HARD HAT FURNITURE & APPLIANCE - Conditional Use Permits Approved

Councilmember Nielson reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for conditional use permits per the stated contingencies.

Eastern Utah School of Dental Assisting, LLC - 590 East 100 North #3 - Business

Bicycle Works - 710 West Price River Drive - Business and Sign - Walk through inspection

Booth Fire Protection, Inc. - 164 South Carbon Avenue - Business and Sign

Carbon County Fleamarket - 130 North 200 East - Business - Inspection and asphalt parking

Evan Hansen R.V. Storage/Parking Facility - 1560 East Sagewood - Maximum of 8 units, gravel parking area, and sight obscuring fence on the north and west sides.

Coal Country Housing & Development (Duplex) - 320 North 400 East - Amendment (addition of covered deck and rearrangement of parking.

Hard Hat Furniture & Appliance - 21 West Main - Business Expansion and Sign and Lot Line Adjustment

MOTION. Councilmember Nielson moved that the requests be approved per the above contingencies and that Conditional Use Permits be issued. Motion seconded by Councilmember Tatton and carried.

9. RICK KROMPEL SUBDIVISION PHASE II - Final Approval, Conditional Use Permit Approved

Councilmember Nielson reported that the Planning and Zoning Commission gave a favorable recommendation for final approval to Rick Krompel for Phase II of his subdivision located on Sagewood Road and Parkway upon receipt of a development improvement agreement with the bonding waived and that the subdivision plat not be signed and recorded until the improvements are installed and inspected by Price City. Gary Sonntag stated that in the past, developments have been required to post a financial surety for the whole project prior to the installation of improvements (110%). In recent weeks, staff received comments that this is becoming more of a burden to developers. This has caused developers not to proceed with a project or put the project on such an edge that it constraints their ability to do what they want. An alternative was approved by the Commission where a development agreement can be identified and language inserted as to how the improvements are to be put in and how they will be guaranteed. The developer would have the option of putting in all the improvements to serve that subdivision before he receives any

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building permits. If the developer wanted to move ahead with the building improvements, then he would be required to put up a financial surety. Another option would be to allow him to put in the building improvements but not receive building occupancy until all the improvements were put in. A third option would be to require all improvements before the subdivision plat is signed by the City and recorded. Individual lots could not be sold until the plat is recorded. It appears all these options would work. Once a developer completes the improvements, we would require a one year guarantee that these improvements will function and operate. Nick Sampinos stated that there needs to be some kind of guarantee to insure that the improvements are functional for a year after construction. He thinks the 10% that the City has required should remain in place. This plan would become more developer friendly and not require the developer to put up the initial performance guarantee. MOTION. Councilmember Nielson moved that final approval be given to Phase II of the Rick Krompel Subdivision subject to receipt of a Development Improvement Agreement including a financial guarantee of 10%, that the developer install improvements in accordance with City specifications and that the subdivision plat not be signed and recorded until the improvements are inspected by Price City. Motion seconded by Councilmember Davis and carried.

Due to a conflict of interest on the next item, Councilmember Nielson left the meeting at 6:52 p.m.

10. EASTERN UTAH PRODUCE - Sign Restoration, Conditional Use Permit Approved

Councilmember Tatton Reported that the Plannning and Zoning Commission gave a favorable recommendation to Eastern Utah Produce, 170 West 100 North, for a sign restoration. MOTION. Councilmember Tatton moved that the sign restoration be approved and that a Conditional Use Permit be issued. Motion seconded by Councilmember Hanna-Smih and carried.

Councilmember Nielson returned to the meeting at 6:53 pm.

CONSENT ITEMS - MOTION. Councilmember Nielson moved that Items #11 through #31 be approved. Motion seconded by Councilmember Hanna-Smith and carried.

11. MINUTES - March 20, 2006

12. GRADUATION SPECTACULAR - Contribution Approved

Contribution is in the amount of $500.

13. CASTLE COUNTRY OHV ASSOCIATION & CASTLEVIEW HOSPITAL - Parade Permit - Ratification

Parade permit for April 8, 2006 to use City streets from Castleview Hospital to the Carbon County Fairgrounds.

14. COOLING SYSTEM FOR COMPUTER ROOM - Purchase Approved - Ratification

Purchase Amount is $7,250.

15. CITY HALL PANIC DOORS - Purchase Approved

Purchase Amount Is $4,100.

16. ELECTRONIC METER READING EQUIPMENT - Application For USDA Rural Development Grant Approved

Funds Will Be Used To Purchase Electronic Meter Reading Equipment.

17. SHARI MADRID, SHAUNA FASSETT, SUSAN HYDE, BRET CAMMANS, BRIANNA WELCH - Travel Approved

Shari Madrid - Utah Association of Public Treasurers Conference, May 3-5, 2006, St. George,

Utah

Shauna Fassett - Bureau of Criminal Investigation TAC Training, May 30-June 1, 2006, Cedar City, Utah

Susan Hyde - Advanced Officers Training, Aprl 23-27 2006, West Jordan, Utah

April 12, 2006

Bret Cammans, Brianna Welch - Caselle Conference, October 18, 19, 2006, Las Vegas, Nevada

18. PLAYGROUND COMMITTEE - Authorization To Conduct Background Checks and Waive Fee; Authorization To Approach Carbon County Transportation and Recreation Special Service District For Funding

Background checks will be conducted on volunteer day care providers who will watch children of parents that volunteer to help build the playground. Background check fee will be waived. The request for funding submitted to the special service district will be in the amount of $75,000.

19. STATE OF UTAH, DIVISION OF STATE HISTORY, DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT- Authorization To Accept Grant

The grant in the amount of $3,000 will be used to establish the Downtown Historic District

20. UTAH ASSOCIATION OF MUNICIPAL POWER SYSTEMS - Agreement For Participation In Government and Public Affairs Project

Documents consist of Appendix For Services and Project Agreement. Participation in the project will further Price City involvement in UAMPS and other projects. Additionally, Price City will be positioned to better utilize legal and lobbying services provided through UAMPS in regard to the electrical distribution system

21. CARBON LITTLE LEAGUE - Parade Permit

The Carbon Little League parade will be held on Saturday, April 29, 2006, beginning at 9:00 a.m. and lasting approximately 30-45 minutes beginning at 400 East Main and ending at 100 North Carbon Avenue.

22. WATER TREATMENT PLANT BASIN PADDLE MOTOR - Purchase Approved

Permission to purchase from Energy Management Corporation in the amount of $3,563.50.

23. UTAH DEPARTMENT OF TRANSPORTATION PEDESTRIAN SAFETY PROGRAM - Funding Application Approved

The following projects areas are being considered for the UDOT Pedestrian Safety Program: SR 55 Main Street (500 South to 600 South, west side); SR55 100 North (150 West to 200 West, south side); SR10 (1250 South to 1300 South, west side).

24. PROCLAMATION APPROVED FOR NATIONAL PUBLIC WORKS WEEK - May 21-27, 2006 (The Heart of Every Community)

25. PRICE MEDICAL OFFICE BUILDING - 230 North Hospital Drive - Final Release of Development Agreement

The final release of the Development Agreement is in the amount of $2,247.

26. WATER RIGHTS APPLICATION #91-152 - Hansen, Allen & Luce Engineering - Final Payment

Final payment is in the amount of $4,819 to prepare and complete a response to the State Engineer on water right application #91-152.

27. RESOLUTION #2006-06 - Changes To Section XVII Of Price City Personnel Policies and Procedures Manual

Section #1, amendment to Workers Compensation Insurance; Section #2, amendment to insurance; Section #3, amendment to retirement system and benefit extension program.

28. RESOLUTION #2006-07 - Revised Job Description For Building Inspector

29. SECTION 125 CAFETERIA PLAN - Authorization To Change Administration

Administration Changed From FCF Benefits to Public Employees Health Plan

April 12, 2006

30. WATER/SEWER DEPARTMENT - Advertisement and Hiring A Full Time Operator Approved

31. POLICE DEPARTMENT - Advertisement and Hiring A Full Time Officer Approved

32. BASEBALL FIELD RESPONSIBILITIES - Maintenance and Usage - Withdrawn

33. MINUTES - March 22, 2006, March 31, 2006

The following corrections were made to the minutes of March 22 2006 and March 31, 2006.

March 22, 2006

Item #19, Line 14 - Change Councilmember Hanna-Smith=s comments to Ashe felt we were acting like a bank. She doesn=t think a local lending institution would not provide a loan based on the content of the book@.

March 31, 2006

Remove the notation indicating Councilmember Kathy Hanna-Smith was excused.

MOTION. Councilmember Hanna-Smith moved that upon the above corrections, that the minutes be approved. Motion seconded by Councilmember Tatton and carried.

34. CHOICE=S INC. - Maintenance Proposal For City Hall Grounds - Authorization To Bid

Mayor Piccolo presented a proposal from Choice=s Inc. to provide maintenance (clean and sweep sidewalks, entry ways, gutters, and parking lots, mow lawns, plant flowers, etc.) for the entire City Hall block at a cost of $1,000/month for four months. John Daniels expressed concern over liability as their proposal requires the use of the City=s gas powered mowers. He would have no problem if they were to use their own. Councilmember Tatton suggested that this be advertised to receive bids. MOTION. Councilmember Tatton moved that the Maintenance Department be authorized to receive proposals for this work and that a decision be made within the next two weeks. Motion seconded by Councilmember Davis and carried.

35. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update

Councilmember Tatton reported that Richard Lee and several residents living along Highway 6 have requested that Price River Water Improvement District look at installing a sewer line along Highway 6 from the Blue Cut north to the Honda Shop. This will be good for economic development. The water reserve policy has been adopted. The Carbon Canal winter project to provide water to the south end of the County and into lower Miller Creek has been completed. They are working on punch list items for that project. An audit was competed on the funds for that project and everything came out in order. The water release from Scofield Reservoir was increased from 70 cubic feet per second to 250 cubic feet per second. This is 500 acre feet a day. Plans are to keep the storage low enough so it doesn=t go over the spillway. The bid opening for the Helper Intersection has been rescheduled. Both PRWID and Price City have concerns with this as all the utilities get held up at this point.

Mayor Piccolo reported that he approached Helper City regarding the installation of an exchange valve or pipe at the Helper Intersection so Price City can support Helper with their water if the need arises. Helper appeared to be interested, but at this point, there has been no return communication from them. Councilmember Tatton stated that an agreement between the District and Helper is real close so he doesn=t think emergency water is an issue.

36A. POWER BOARD - Update

Councilmember Tatton reported that the Power Board needs to select a new commercial customer representative. The present representative is not attending the meetings. Everything else is going well with that board. Changes will be forthcoming on the Downtown Substation.

36B. WATER RESOURCES - Update

Nick Sampinos reported that an annual meeting of the Water Conservancy District has been scheduled for Monday, April 17, at 4:00 p.m. in the small conference room at the Courthouse. An item on the agenda is the status of the Scofield Reservoir spillway modification. This would be a good time to voice any concerns regarding the amount of water being released from the reservoir.

April 12, 2006

36C. INTERNATIONAL DAYS - Update

Councilmember Hanna-Smith reported that the next meeting of the International Days Committee will be on May 10, 2006, at 12:00 noon in Room 207. Nick Sampinos is reviewing the contact for the carnival. The carnival company will name the City as their insured for a million dollars. No additional liability insurance from the City will be needed.

36D. COMMUNITY PROGRESS - Update

Councilmember Hanna-Smith reported that the Community Progress Committee met March 30, 2006, The committee prioritized the ambitious list to retain such items as the litter control campaign, yard of the month, holiday lighting of businesses and residents, the outstanding citizen group award, blighted site inventory, main parking lot, noise free areas and signage, and adoption of a city street and entryway. The Wellness Committee and this committee will overlap in adopting a city street. This is where a sign is erected stating that this was adopted by, etc.. She referred to a similar program that UDOT has implemented. We have garnered their agreement and Shauna Fassett is working on that. They have talked to a number of people about it and will review it with the City Attorney. Bids for signs have been received from Sign Edge. We are hoping to do our own city clean up with those kinds of signs and volunteer groups. We are looking at a minimum of 4 times a year for clean up. We=ve had complaints about Mont Harmon Junior High, south Price, and the high school.

MOTION. Councilmember Hanna-Smith moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Tatton and carried.

Meeting adjourned at 7:20 p.m.

Reconvened at 7:23 p.m.

Due to a conflict with the next item, Councilmember Tatton left the meeting at 7:30 p.m.

37. LIABILITY AND PROPERTY CASUALTY INSURANCE - Committee Appointed

John Daniels requested that a committee, consisting of himself, Councilmembers McEvoy and Nielson, Nick Sampinos, Gary Sonntag, Pat Larsen, and Joanne Lessar, be appointed to review the Liability and Property Casualty insurance and be authorized to award the contract. MOTION. Councilmember Hanna-Smith moved that the committee be approved and authorized to award the contract. Motion seconded by Councilmember Nielson and carried.

38. PRICE ALANO CLUB - Request For Contribution Denied

Mayor Piccolo presented a request submitted by the Price Alano Club for a contribution, gifts, etc. for their annual camp-out, which is also their fund raiser. MOTION. Councilmember Hanna-Smith moved that the request be denied, and that Nick Tatton be authorized to contact them and offer items such as golf balls, brief cases, hats, etc. Motion seconded by Councilmember Davis and carried.

Meeting adjourned at 7:47 p.m.

APPROVED:

ATTEST: Joe L. Piccolo, Mayor

Joanne Lessar, City Recorder