Minutes of The Price City Council Meeting

City Hall: Price, Utah

May 22, 2002, 5:30 p.m.


Present:

Mayor Joe L. Piccolo

Councilmembers:                                                 Pat Larsen, Finance Director

    Betty P. Wheeler                                               Nick Sampinos, City Attorney

    Richard Tatton                                                   Gary Sonntag, Public Works Director/City Engineer

    Elizabeth H. Kourianos                                      Keith Wight, Human Resource Director

    Don G. Reaveley, Jr.                                         Aleck Shilaos, Chief of Police


Excused: Councilmember Stephen L. Denison

               Joanne Lessar, City Recorder


Others Present:

    Larry Madrigal                          Debra Madrigal              Jeff Hansen, MD            Lyn Hansen

    Francis Duzenack                    Dave Hutchinson           Sam White                     Ron Brewer

    Linda Allred                             Kristi Ohlwiler                Jeanie Willson               Pamela Cha

    Ken Larson                              Greg Mathis                   John Serfustini


Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above members in attendance.

 

 1.         COUNCILMEMBERS REPORT - Update On Individual Departments

 

The Councilmembers presented updates on the activities taking place in their individual departments.


 2. MINUTES - May 8, 2002

 

MOTION. Councilmember Wheeler moved that the minutes of the May 8, 2002 meeting be approved as written. Motion seconded by Councilmember Kourianos and carried.


 3. VISIONARY SERVICE LEADER AWARD - Presented To Linda Allred

 

Mayor Piccolo presented the visionary service leader award to Linda Allred. Linda is receiving this award for upholding the Price City Mission and Values.and because of her dedication to excellence in service.


 4. CHRISTI OHLWILER - Permission To Close Street For Block Party

 

Christi Ohlwiler requested permission to close the street between 7th and 8th North on 700 East to hold a block party on Wednesday evening, May 29, 2002. There will be no entertainment, just food. MOTION. Councilmember Tatton moved that the street be closed as requested with the concurrence of the Police Chief and that they be allowed to borrow barricades and cones from the City. Motion seconded by Councilmember Wheeler and carried.


 5. ROMELIA URRUTIA (BOARD OF EDUCATION) - Community Projects For Day Camp

 

Mayor Piccolo reported that he has been contacted by Romelia Urrutia, representing the Carbon County Board of Education. The Board of Education conducts a “day camp” during the months of June through August for youth ages 15 through 18 who haven’t done well academically in school. During the day camp, these kids attend school every day between 10:00 a.m. and 3:00 p.m. They can receive extra credit by performing community services. There are several work projects within the City that these kids can assist in, such as cleaning the gutters, planting flowers, and painting the curbside. MOTION. Councilmember Wheeler moved that the City support this program and that Mayor Piccolo be authorized to negotiate a contract with the Board of Education setting forth the details. Motion seconded by Councilmember Kourianos and carried.


 6. SUN ADVOCATE - Purchase of Ad For Historic Preservation

 

Ken Larson, Sun Advocate, reported that the newspaper is publishing a special edition called

“Historic Preservation”. This will focus on the history of the coal mines and the influence it has made in the community. MOTION. Councilmember Tatton moved that the City purchase a full color ad in the amount of $225.00. Motion seconded by Councilmember Wheeler and carried.



May 22, 2002


 7. HUSTLER LAWN MOWER FOR PARKS DEPARTMENT - Purchase Approved

 

Councilmember Tatton reported that due to the assistance from the court appointed employees through the 7th District Court, the Parks Department has funds left in their personnel budget for the current fiscal year. They would like to transfer these funds to purchase a Hustler Lawn mower. MOTION. Councilmember Tatton moved that the request be approved. Motion seconded by Councilmember Reaveley and carried.


 8. TR ELECTRIC AND SUPPLY - Home Occupied Business Approved

 

Councilmember Kourianos reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Terry Rowley to operate TR Electric and Supply from his home located at 339 Crestview Drive. MOTION. Councilmember Kourianos moved that the business be approved upon the purchase of a business license. Motion seconded by Councilmember Wheeler and carried.


 9. KASSANDRA GUEST - Conditional Use Permit

 

Couniclmember Kourianos reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Kassandra Guest to operate a beauty shop at 38 East Main and for the placement of a sign. MOTION. Councilmember Kourianos moved that the request be approved and that a Conditional Use Permit be issued. Motion seconded by Councilmember Wheeler and carried.


10. BERNIE IRIART - Garage and Equipment Building - Conditional Use Permit

 

Councilmember Kourianos reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Bernie Iriart to construct a garage and equipment building at 485 East 100 North contingent upon payment of the permit fees. MOTION. Councilmember Kourianos moved that the request be approved per the above contingency and that a Conditional Use Permit be issued. Motion seconded by Councilmember Wheeler and carried.


11. OPHTHALMOLOGY CLINIC AND SURGERY CENTER - Preliminary Approval

 

Councilmember Kourianos reported that the Planning and Zoning Commission gave preliminary approval for Dr. Jeffrey Hansen to construct an ophthalmology clinic and surgery center at approximately 250 North Fairgrounds Road. MOTION. Councilmember Kourianos moved that preliminary approval be given. Motion seconded by Councilmember Wheeler and carried. Greg Mathis, representing Dr. Hansen, stated that their frontage road is in the County and the City line is on the east side of the roadway. They negotiated with the Price River Water Improvement District to supply sewer and water from the Fairgrounds Road side. There has been some discussion that these utilities should come from Westwood Boulevard. The property fronts Westwood boulevard but the access is off Fairgrounds Road. A decision needs to be made whether or not this project can access utilities from PRWID or whether the improvements have to be extended up Westwood Boulevard. Mayor Piccolo stated that if the project is located within the City limits, that utilities have to be accessed through Price City if they are available. A meeting will be scheduled to discuss this issue. Francis Duzenack, Zoning Administrator, stated that the Planning and Zoning Commission felt that because the development is within City limits, that the City should provide utility services. The water and sewer would seem to be best served by the City. The electricity is a big question, as it ends at Hospital Drive. The Electric Department is not sure if the City has the capacity to extend that line. Utah Power & Light is in the process of researching this issue. The Planning Commission basically asked Dr. Hansen to design his project using City utilities and upon the final submittal of plans, they will review the actual difference between one versus the other.


12. PROPOSED REDEVELOPMENT AGENCY - Nick Tatton Appointed As Alternate Taxing Entity

Committee Member

 

Nick Tatton reported that Mayor Piccolo and Pat Larsen have been appointed as Taxing Entity Committee Members for the proposed new Redevelopment Agency. It is necessary to appoint an

alternate member. Mayor Piccolo reported that Nick Tatton has been appointed as secretary for this committee and recommended that he be appointed as the alternate member. MOTION. Councilmember Reaveley moved that the appointment be approved. Motion seconded by Councilmember Wheeler and carried.


May 22, 2002


13. ORDINANCE #2002-003 - Establishing A Historic Preservation Commission

 

Nick Sampinos presented Ordinance #2002-003, establishing a Historic Preservation Commission to survey and inventory community historic resources, to review proposed nominations to the National Register of Historic Places, to review applications for certificates of appropriateness, to provide advice and information to City officials and other governmental officials and to support enforcement of State Historic Preservation Laws. MOTION. Councilmember Tatton moved that Ordinance #2002-003 be approved, that the Mayor and City Recorder be authorized to sign the ordinance and that it become effective upon publication. Motion seconded by Councilmember Kourianos and carried.


14. JOHN ALGER RENTAL PROPERTY - Use of Property - Struck From Agenda


15. DON AND PETREA JOHNSTON - Quit Claim Deed (Alleyway)

 

Nick Sampinos reported that approximately two years ago, the City passed an ordinance which abandoned the City alleyway situated between 200 and 300 East and 600 and 700 South. As part of that process, the abutting land owners were given a change to purchase small portions of the abandoned alley for a small fee, which covered the survey fees, etc. One of the couples did not take advantage of the purchase. The City has been holding their deed in the even that they decided to acquire the alleyway. They have, however, sold their lot to Don and Petrea Johnston, who now want to acquire that alleyway property. He has prepared a new deed quit claiming the property to Mr. and Mrs. Johnston. He recommended that the City approve the new quit claim deed. MOTION. Councilmember Tatton moved that the sale of the alleyway property to Mr. & Mrs. Johnston be approved and that the Mayor and City Recorder be authorized to execute the quit claim deed. Motion seconded by Councilmember Reaveley and carried.


16. WATER TRANSMISSION LINE - Ratification of Agreements and Permits

 

Gary Sonntag reported that it was necessary to secure right-of-way permits, easements, and agreements in order to establish the construction route for the Water Transmission Line. He requested that the Council ratify the following.

 

Union Pacific Railroad Company - Pipeline crossing agreement, Mile Post 620.77

Union Pacific Railroad Company - Pipeline crossing and encroachment agreement, Mile Post 628.26

Utah Railway Company - Permit

            Price-Wellington Control Board - Agreement to cross Price/Wellington Canal

            PacifiCorp - Temporary construction easement

 

MOTION. Councilmember Tatton moved that the above agreements be ratified. Motion seconded by Councilmember Wheeler and carried.

 

17.     COMMUNITY DEVELOPMENT BLOCK GRANT 2002-2003 FOR ADA/CITY HALL, COMMUNITY DEVELOPMENT BLOCK GRANT 2002-2003 FOR HOUSING AUTHORITY/ADA/CEU MUSEUM - Acceptance of Grants

 

Gary Sonntag presented the Community Development Block Grant Contracts for 2002-2003 for ADA/City Hall and for the Housing Authority/ADA/CEU Museum for the installation of ADA doors at City Hall and the CEU Museum and for pedestrian safety improvements to overcome ADA barriers on Nelson Lane leading to the Housing Authority of Carbon County. MOTION. Councilmember Tatton moved that the grants be accepted and that the Mayor and City Recorder be authorized to execute the grant documents. Motion seconded by Councilmember Reaveley and carried.


18. PRICE MAIN STREET RECONSTRUCTION - Sunrise Engineering, Inc. - Partial Payment

 

Gary Sonntag presented a request for a partial payment in the amount of $3,680.27 submitted by Sunrise Engineering, Inc., for their contract on the Price Main Street Reconstruction. This will be

paid by the Utah Department of Transportation. MOTION. Councilmember Kourianos moved that the payment be approved. Motion seconded by Councilmember Wheeler and carried.





May 22, 2002


19. WATER TRANSMISSION PIPELINE, #1C-2002 - Condie Construction - Partial Payments

 

Gary Sonntag presented requests for partial payments submitted by Condie Construction for their contract on the Water Transmission Pipeline. The first request is for $45,223.29 for mobilization (includes utility search, weekly meetings and digging pot holes). The second request is for $56,017.13 for delivered and stored materials. It is recommended that these partial payments be approved in the amount of $96,178.39, which includes the 5% retainage fee. MOTION. Councilmember Tatton moved that the payment of $96,178.39 be approved. Motion seconded by Councilmember Wheeler and carried.

 

20.    PRICE CANYON WATER TREATMENT PLANT SODIUM HYPOCHLORITE GENERATION SYSTEM - Contract Awarded

 

Gary Sonntag reported that the committee appointed to review the bids received for the Price Canyon Water Treatment Plant Sodium Hypochlorite Generation System awarded the contract to Miox Corporation of Albuquerque, New Mexico. The alternate system submitted by Capitol Controls Co. Inc. (Clortec or Severn Trent Services)) of Campbell, California was not selected as it would not achieve what the Miox system would. Gary reported that after the contract was awarded, they received a protest from Severn Trent Services. Severn Trent claimed that the Miox System was not going to be able to do the things they claimed. However, through staff’s evaluation, they feel that what Miox claims they can do, they will do. This has been verified theoretically and with comparable testing and through other water treatment plant users. Sam White, Public Utilities Supervisor, explained the differences between the two systems. He feels the Miox System is the best system. Nick Sampinos stated that after his review of the bidding procedure involving the primary and alternate bids, he feels it was handled appropriately by staff and that Mr. Sonntag’s analysis is correct. He feels the committee made a good rational decision based on the information presented. Even though this will cost the City more, this is the system that City staff wanted. MOTION. Councilmember Tatton moved that the Council supports the recommendation of the committee and that the protest be rejected in written form. Motion seconded by Councilmember Kourianos and carried.


21. GREEK FESTIVAL - Temporary Special Event Beer Permit And Local Consent For Liquor Permit

 

MOTION. Councilmember Wheeler moved that permission be given for a temporary special event beer permit and local consent for a liquor permit for the annual Greek Festival scheduled for July 12 and 13. Motion seconded by Councilmember Reaveley and carried.


22. DENNIS ROGERS - New Hire Approved

 

Keith Wight recommended the hiring of Dennis Rogers, Streets Department, Laborer, Temporary/FT. MOTION. Councilmember Wheeler moved that the new hire be approved effective May 28, 2002. Motion seconded by Councilmember Kourianos and carried.

 

23.    MAINTENANCE MECHANIC (CITY HALL) - Permission To Advertise For Permanent/Part Time Position

 

MOTION. Councilmember Tatton moved that permission be given to advertise for a permanent/part time Maintenance Mechanic for City Hall to be effective July 1, 2002. Motion seconded by Councilmember Wheeler and carried.


24. JANITOR (CITY HALL) - Permission To Advertise For Permanent Full Time Position

 

MOTION. Councilmember Tatton moved that permission be given to advertise for a permanent/full time position as Janitor for City Hall as a replacement for Molly Penovich who transferred to the Public Works Department. Motion seconded by Councilmember Kourianos and carried.


25. RESOLUTION #2002-15 - Job Description For Desktop Support/Computer Technician

 

Keith Wight presented Resolution #2002-15, establishing a job description for the Desktop Support/Computer Technician. MOTION. Councilmember Wheeler moved that

Resolution #2002-15 be adopted and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Tatton and carried.



May 22, 2002

 

26.     DESKTOP SUPPORT/COMPUTER TECHNICIAN - Permission To Advertise For Permanent/Part Time Position

 

MOTION. Councilmember Wheeler moved that permission be given to advertise inhouse for a permanent/part time position as Desktop Support/Computer Technician for the IS Department. Motion seconded by Councilmember Reaveley and carried.


27. EMPLOYEE OVERTIME FORM - Approved

 

Keith Wight presented a form he prepared authorizing overtime. The form identifies the employee, indicates the reason for the overtime and the date and number of hours authorized and requires the signature of the supervisor. MOTION. Councilmember Tatton moved that the form be approved. Motion seconded by Councilmember Wheeler and carried.


28. PREAMBLE AND DISCLAIMER POLICY - Tabled

 

MOTION. Councilmember Tatton moved that the Preamble and Disclaimer Policy be tabled for further review. Motion seconded by Councilmember Wheeler and carried.


29. RESOLUTION - Policy On Employee Use Of E-Mail, Internet and Other City Equipment - Tabled

 

MOTION. Councilmember Tatton moved that the policy on employee use of E-mail, internet and other city equipment be tabled for further review. Motion seconded by Councilmember Reaveley and carried.

 

30.       RESOLUTION #2002-14 - Adopting Criteria For The Use Of Time Clocks and Defining Absences And Tardiness

 

Keith Wight presented Resolution #2002-14, adopting the criteria for the use of time clocks and defining absences. MOTION. Councilmember Tatton moved that Resolution #2002-14 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Wheeler and carried.


31. RESOLUTION - New Policy On Rehires - Tabled

 

Nick Sampinos presented and discussed a new policy on rehires. MOTION. Councilmember Wheeler moved that the new policy on rehires be tabled. Motion seconded by Councilmember Kourianos and carried.


32. INTERNATIONAL DAYS COMMITTEE - Report

 

Councilmember Wheeler reported that the International Days committee is well on its way. The committee members are energetic and creative. The next meeting is scheduled for Wednesday, May 29, 2002.


33. SCADA WATER SYSTEM COMPUTER SOFTWARE - Purchase of Full Development License

 

Gary Sonntag reported that it is necessary to purchase a “full development license” (hardware and software program) for the City’s Scada Water System computer. The current system that was purchased approximately five years ago is a “read” only and adjustments cannot be made until a full development licence is purchased. The Wonderware Company will give a $2,350 credit on the existing license, but a balance of $7,650 would be needed. The current unbudgeted budget for Scada improvements is $2,100. He recommended that $5,550 be transferred from the new lines budget to make up the difference. MOTION. Councilmember Tatton moved that the expenditure be approved including the transfer of the above funds. Motion seconded by Councilmember Kourianos and carried.


Meeting adjourned at 8:17 p.m.

                                                                             APPROVED:

         

                                                                                                                               

ATTEST:                                                               Joe L. Piccolo, Mayor

                                                   

Joanne Lessar, City Recorder