Minutes of the Price City Council Meeting

City Hall: Price, Utah

June 11, 2008 at 5:30 p.m.

Present:

Mayor Joe L. Piccolo John Daniels, Human Resource Director

Councilmembers: Aleck Shilaos, Police Chief

Jeff Nielson Pat Larsen, Finance Director

Richard Tatton Nick Sampinos, City Attorney

Rick Davis Laurie Tryon, City Recorder

Kathy Hanna-Smith

Jeanne McEvoy

Excused Absence: Nick Tatton, Community Director and Gary Sonntag, Public Works Director

Others Present: C.J. McManus, Lisa Branch, Missy Hamilton, Boni Seals, Dennis and Jennifer Slavensky

Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.

1. COUNCILMEMBERS REPORT-The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.

2. CARBON COUNTY HEALTH FAMILIES COALITION- Request of $2,500

Bonnie Seals, Lisa Branch and Melissa Hamilton were present to explain the request from the Carbon County Health Families Coalition’s (CCHFC) for a $2,500.00 donation from Price City. The group provides learning activities, crisis prevention and intervention services and many other programs for the community. Bonnie Seals stated that the request for a donation from Price City would be used to supplement funding for the Carbon High Family Night and to provide flexible funding for Price City families. The group receives funding from different agencies including United Way, the Carbon School District and Carbon County and needs all the funding they can receive in order to continue the program. Mrs. Seals spoke of the many ways the program helps the children of the community. The group has provided everything from food, training and educational resources for parents to a pair of glasses for a child whose family could not afford them. The Mayor and Council would all like to see the $2,500 be budgeted for this request as it benefits the community and its children. The Council expressed appreciation for the work being done by the CCHFC and commended the group for all of their hard work and dedication. Pat Larsen stated that Price City is in the process of a budget revision and will add the item to the budget for approval at the next Council meeting. Mrs. Seals stated that DCFS is the fiscal agent for the money and each agency that participates receives a balance sheet at the end of the year. She stated that the money is well managed and accounted for and that the group is always looking for matching grants. Mayor Piccolo invited the group to attend the Homeless Coordinating meetings held each month at the Golden Rule Mission in Helper. This item will be included in the public hearing on June 25^th, 2008 with the budget revision. MOTION. Councilmember Tatton moved to approve the request and have it added to the budget revision. Motion seconded by Councilmember McEvoy and carried.

3. INTERNATIONAL DAYS CONTRACT- Den & Jen Inflatable Bouncers, Dennis Slavensky

Dennis and Jennifer Slavensky were present to discuss a proposal contract with Price City for their involvement with International Days 2008. Mr. Slavensky requested that the contract limit the limits of liability insurance coverage that to $100,000 per accident with a $300,000 aggregate. He stated that the State of Utah only requires a business such as Den & Jen’s to carry $100,000/$300,000 limits and not the $1 million dollar coverage that the City is requiring. He stated that his business is adequately insured to provide a safe environment for the event and both the State of Utah and his insurance carrier ISERA (International Special Events Recreation Association) agree. Dennis stated that his business should not be compared to a carnival with steel, motors, engines and moving parts as his business is inflatable rides and he was offended that the City would do so. He stated that his business is claim free and committed to achieving zero occurrences by never overlooking unsafe conditions. Mr. Slavensky stated that he will not participate in the 2008 International Days event if the insurance rates do not fall within the $100,000/$300,000 limits that he has now. The Mayor and Council expressed appreciation to Mr. and Mrs. Slavensky for presenting their viewpoint to the Council. Price City had checked with the City’s insurance carrier and were told that the insurance coverage limits of $1 million per occurance/$2 million aggregate was not extreme. Because the International Days event is held on Price City property, the City must have adequate insurance coverage in place to mitigate potential risks. Nick Sampinos sympathizes with the Slavensky’s and hoped that they understood the City’s standpoint on liability. Mr. Slavensky stated that no other county or city has required the million dollar coverage from them. John Daniels stated that smaller cities and counties are under the Utah League insurance protection and do not have the same liability as Price City does. Nick Sampinos said that it was up to the Mayor and City Council to determine whether they are comfortable with this level of exposure and whether to change the insurance coverage limits to accommodate Den & Jen’s request. Mayor Piccolo stated that this item needs more information and consideration and will be finalized at the next Council meeting. A final decision will be based on fact and will be fair and equal for all vendors involved in future City events. MOTION. Councilmember Tatton moved to have a Committee discuss the item and bring a recommendation to the next City Council meeting on June 25, 2008 for a final decision. Motion seconded by Councilmember Nielson. Councilmember Hanna-Smith asked Mr. Slavensky if the June 25^th date would work for his business schedule. Dennis stated that he would wait for the decision but would probably not work the event if the insurance rates are not reduced to the $100,000/$300,000 limits. Mayor Piccolo apologized to the Slavensky’s if they were offended in any way and promised to evaluate this item with the utmost concern as this information is undiscovered territory and needs to be reviewed. Mr. Slavensky requested the Council make a final decision tonight. Councilmembers were comfortable with the motion previously made and did not take further action. Motion carried.

CONSENT AGENDA - Councilmember Tatton moved to approve items 7 through 18 as listed on the agenda with item #12 removed. Motion seconded by Councilmember Hanna-Smith and carried.

4. MINUTES

May 28, 2008 Special Council Meeting

May 28, 2008 City Council Meeting

June 6, 2008- City Council Workshop

5. BUSINESS LICENSES- Authorization to Approve the Businesses: New Beginnings- 38 E. Main, Lenora Callor, Owner, Defender Security Company-Dave Lindsey, President and Landmark Paving- Steve Dick, Owner

6. RESOLUTION 2008-09 Approving an Amended Cafeteria Plan for the Benefit of Price City and its Employees. The Subject Resolution is Required to Implement Administration by National Benefit Services, LLC. of the IRS Section 125 Cafeteria Plan on Behalf of Price Municipal Corporation

7. RESOLUTION 2008-08 Authorization to Adopt the Budget for FY 2008-2009

8. PLAYGROUND- Authorization to Approve Payment of $7,500.00 to Original Creations for the Angel Statue to be Placed at the Basso Dino-Mine Playground

9. 800 NORTH MEADS WASH INLET STRUCTURE- Project# 5C-2008-Report and Recommendation

Authorization to Postpone Schedule 2 and Complete Schedule 1 with Additional Funding of $41,651.51 Plus 20% Contingency from the Fund Balance

The low bid was FX Construction for Schedule 1 (inlet), $106,500 and Schedule 2 (outlet), $92,000. The available budget is $64,848.49.. It is proposed that Schedule 1 be built and Schedule 2 be postponed. Additional funding will be needed for Schedule 1 in the amount of 41,651.51 plus 20% contingency, $21,300, which totals 62,951.51. The additional funding will come from the “Fund Balance”.

10. SOUTH PARK IMPROVEMENTS- Project# 7C-2008-Report and Recommendation

Authorization for Additional Funding from the ZAP Tax Fund to Complete the Improvements

The low bid was B. Hansen Construction, $132,634, includes alternates. The available budget is $131,300 less engineering ($14,200) = $117,100. Additional funding will be needed in the amount of $15,534 plus 10% contingency, $13,263 with totals $28,797. The additional funding will come from the “ZAP’ tax fund.

11. COLTON BRIDGE WATERLINE REPLACEMENT- Project #7C-2008- Change Order #1 and 2, Payment #1 and 2-Final – Nelco Contractors Inc.

Nelco Contractors have completed installing the 18 inch water pipeline replacement under the

US6 Bridge. A change order is necessary to adjust the contract based on as-built quantities by the

addition of $69,434.60 (CO#1) and $5,273.39 (CO#2) for a total of $192,004.99. Partial Payment

#1 $25,400.86 and Payment #2 (Final) is $166,604.13.

12. STREET AND POLE BANNERS- Authorization to Make Revisions to the Street and Pole Banner Community Assisted Program

The City’s Street and Pole Banner, community assistance program, will be revised to reduce the impact to the City’ budget, equipment and work load. Effective July 15, 2008 the City will no longer put up street or pole banners for non Price City groups and individuals. The existing cross street banner support system will no longer be available. The pole banners locations will be available. The pole banner hardware will be lowered by the City on the existing poles to allow individuals to safely install and remove a pole banner by a ladder. At the three gateways to the City the City will installed a support structure and hardware for the installation of banners. Banners will have to be designed and manufactured to fit the structure. Those wanting to install a pole banner or gateway banner will need to register with the City through its Public Works Department. The City will pursue the purchase of a small aerial apparatus to facilitate the City’s internal needs and requirements.

13. POLICE DEPARTMENT- Authorization to Accept Notification of a Retirement from a Police Officer and Once Notification of Retirement is Tendered, Begin Hiring Process

14. TRAVEL REQUEST

Nick Tatton- Zoning, Subdivision and Land Development Law- June 23, SLC

Tamara Gray, Sara Memmott, Amy Cutter, Kent Olsen and Michelle Lindsey- Aquatic Management Retreat-June 13 & 14, 2008- Bountiful

15. INTERNATIONAL DAYS- Authorization to Approve an Agreement with Den & Jen Inflatable Bouncers and Hometown Amusement Enterprises, Inc. for International Days Celebration 2008

Item not approved. Item will be further discussed at the June 25, 2008 Council meeting.

16. PRWID- update by Councilmember Tatton

17. COMMUNITY PROGRESS-Update by Councilmember Hanna-Smith

· Next meeting will possibly be a work project

18. POWER BOARD-Update by Councilmember Davis

· June 24, 2008- next meeting

· Brianna Welch will be attending the meetings to take minutes

19. INTERNATIONAL DAYS-Update by Councilmember Davis

· July 1 meeting cancelled- everything going well

· Letter to Mayors and communities to join the parade with a float entry

20. UNFINISHED BUSINESS:

a. Committee Review for Street Banners

b. Curb, Gutter and Sidewalk Improvements on 2^nd South

Update by Mayor Piccolo-

Dennis Slavensky was asked to circulate a petition requesting each property owner to participate

in the curb, gutter and sidewalk improvements on 200 South. The City offers a program to replace

curb, gutter and sidewalk if citizens pay for the materials, Price City will not charge labor costs.

Mr. Slavensky agreed to do so and said he would like to see the improvements installed as soon as

possible. Mr. Slavensky would like to see the 200 South road receive some repairs at the same

time. Mayor Piccolo stated that the street will probably have to receive repairs in order to match

up with the curb and gutter.

c. Basso Dino-Mine Playground

ADDENDUM ITEM:

21. PUBLIC HEARING- Authorization to Set a Public Hearing for June 25, 2008 at 6 p.m. for a FY

2007-2008 Budget Revision

MOTION. Councilmember Tatton moved to approve the addendum item for a public hearing. Motion seconded by Councilmember McEvoy and carried.

NEW BUSINESS:

The Library Board would like to put a survey on the back of the utility bills for community input on a new library. The Mayor and Council expressed approval and requested that the item be placed on the next Council agenda for ratification.

Cove Basin Park - Animal Control will be placed on the next agenda under unfinished business

Meeting adjourned at 7:35 p.m. by Mayor Piccolo pursuant to the motion by Councilmember McEvoy.

APPROVED ATTEST

___________________________ __________________________

Joe L. Piccolo, Mayor Laurie Tryon, City Recorder