Minutes of The Price City Council Meeting
City Hall: Price, Utah
June 22, 2005, 5:30 p.m.
Mayor Joe L. Piccolo Pat Larsen, Finance Director
Councilmembers Nick Sampinos, City Attorney
Betty P. Wheeler Gary Sonntag, Public Works Director/City Engineer
Stephen L. Denison Nick Tatton, Community Director
Richard Tatton John Daniels, Human Resource Director
Jeanne McEvoy` Aleck Shilaos, Chief of Police
Excused: Councilmember Mae Aguayo
Joanne Lessar, City Recorder
Bret Cammans, Customer Service Director
Jessie Huff Cathy Martinez Riata Lee Ganino Kellie Criswell
Daniel Wood Paul Bedont Kent Boyack Joan Atwood
Kelly VanSickle Jeff Blanc Annette Bigelow Gage Bigelow
Cyene Bigelow Brent VanSickle Kathy Hanna Smith Chari Jelsma
Jordan Losee, Boy Scout Troop #280, led the Pledge of Allegiance. Roll was called with the above members in attendance.
1. PUBLIC INPUT - Update On Toy Atwood Baseball Complex, Request To Name Street and Installation of Playground Equipment - Concept Approval
Kelly VanSickle, representing the Toy Atwood Baseball Field Complex, reported that the Carbon County Transportation Board gave them another $25,000 from the original $120,000 to complete the improvements at the ball fields. Some of this money will be used to purchase batting cages and playground equipment. The east field is finished and they are waiting on a few items to complete the west field. Both fields have been dedicated, with one of them named after Spencer Roundy, who passed away from cancer. The fields will be used the first week in July for the Little League All Star games. The WBBA Series starts August 1st through the 6th. She asked that the Council consider naming the street in front of the baseball complex either ABaseball Lane@ or ABaseball Drive@. The baseball association will provide the sign.
Jordan Losee spoke about his Eagle Scout project which is to install and help maintain playground equipment at the Toy Atwood Baseball Complex. He requested permission to install additional playground equipment. Presently there are two swings and one slide. Due to Price City=s buying history and as a Scout project, Game Time has agreed to sell playground equipment for $8,000 that would normally cost $11,420. The equipment has been ordered and he will ask City staff to install the equipment.
The Council gave concept approval on both of the above requests and directed that it be placed on the next agenda for ratification.
2. COUNCILMEMBERS REPORT - Update
The Mayor and Councilmembers presented an update on the activities they administer.
Councilmember Denison joined the meeting at 5:43 p.m.
3. BID OPENING - 10 Foot In-Bed Sand and Salt Spreader - Authorization To Award
The following bids were received for a 10 foot in-bed Sand and Salt Spreader. Gary Sonntag reported that three bids were received with one of them being received by fax. The advertisement to receive bids asks that bidders send their bid in the U.S. mail or hand deliver and not to send by facsimile, UPS or similar freight service. This is done to protect confidentiality and so they don=t get lost. Two contractors asked if they could send theirs in by facsimile, primarily due to an addendum that was sent out yesterday. The addendum was issued to clarify certain items. Gary stated that he allowed the contractors to send them in by fax, but only one did so. The facsimile was received by Sharon Klarich in her office, so the issue of confidentiality was not breached. Further, the bids ended up in the right place at the right time. He asked that the Council accept the bid that was received by facsimile. MOTION. As no contractors were disadvantaged due to
June 22, 2005
policy that was accepted in this procedure and as Mr. Sampinos did not see any issues, Councilmember Denison moved that the bid by facsimilie be accepted. Motion seconded by Councilmember Wheeler and carried.
H & K Truck Equipment - $9,824.00 (With double spreader valve and
manual shut off)
Option - Add $1,410.00 (With electronic drive and V20 valve in lieu of manual)
Tesco Williamsen - $11,237.00
Option - Add $150.00 for Inverted AV@
Option - Add $100.00 for spring loaded Chain Idler
Option - Add $65.00 for remote Grease Zerks
Option - Add $90.00 for Poly Spinner
Option - Add $75.00 for Spinner Light
Interwest Supply Company - $9,985.00 per unit - total cost $19,970.00
MOTION. Councilmember Tatton moved that the Public Works Director with assistance from the Fleet Supervisor review the bids and be authorized to award the bids. Motion seconded by Councilmember McEvoy and carried.
4. RESOLUTION #2005-09 - Budget Revision For Fiscal Year 2004-2005
MOTION. Councilmember Denison moved that a Public Hearing be held to receive comments on the Budget Revision for Fiscal Year 2004-2005. Motion seconded by Councilmember Wheeler and carried. Mayor Piccolo opened the Public Hearing at 6:00 p.m. Pat Larsen stated the budget revision decreased the General Fund. MOTION. There being no further comments, Councilmember Denison moved that the Public Hearing close and that Resolution #2005-09, adopting the Budget Revision for FY2004-2005, be adopted and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Wheeler and carried. The Public Hearing closed at 6:02 p.m.
5. HELPER ARTS FESTIVAL - Contribution Approved
Kathy Hanna Smith requested that Price City consider being one of the sponsors of the Helper Arts Festival and make a contribution for the event. MOTION. Councilmember Wheeler moved that the City be a sponsor and that $1,000 be contributed. Motion seconded by Councilmember McEvoy and carried.
6. GOLD MEDAL SCHOOL INITIATIVE - Presentation
PRESENTATION OF FITNESS CHALLENGE AWARD
Jessie Huff and Cathy Martinez, representing the Southeastern Utah Health District, presented information on the Gold Medal School Initiative program. In studies conducted across the nation by the American Medical Association, it was found that Americans are getting more obese than ever. From 1960 to 2000, the body mass index for adults went from 14 to greater than 30, which is huge. From 1989 to 2002, it went from 11.3 to 21.7. In Utah it went from 10 to 19. The Utah Department of Health conducted a study on children and found that one in every 4 children from kindergarten through the 8th grade are overweight or at risk of becoming overweight, which contributes to many health problems. The Department of Health came up with the Gold Medal School Initiative, which promotes physical activity, health, nutrition, and tobacco free lifestyles. A program was developed to partner with the schools. One person in each school volunteers to be the school coordinator. A school mentor is hired through the State, with the local health department a resource for the mentor. A criteria was developed for the levels of bronze, silver, gold, and a gold plaque, which has now been changed to platinum. For each level achieved, the schools earn cash which they can use for physical activity equipment or for healthy items, like a salad bar. Each student gets at least 90 minutes of structured physical activity per week. Along with a nutrition policy, food is not to be used as an incentive or as an award or punishment. The Department of Health provides ideas and creative ways for incentives instead of food. These are presented to each teacher in the Gold Medal school program. The program also addresses a tobacco free policy among the faculty. The Utah Department of Health provides the training for the school coordinator, the mentor, and the principals. Once the bronze level is reached, a check for $200 is issued, the silver is $300, and the gold and platinum are $500. This amounts to
June 22, 2005
$1,500 that schools can earn for their physical activity. The health district trys to make the award a big event and provide recognition to the schools. Three schools in Price have reached the bronze level and four in Emery County. Sally Mauro Elementary in Helper just signed into the program. Mayor Piccolo thanked Ms. Huff and Ms. Martinez for their presentation.
John Daniels reported that he recently attended the Utah Summer Games Award dinner and accepted an award on behalf of Price City as the winner of the Small City Get Active Utah Fitness Challenge. Not only schools, but individuals and other groups can participate. The data is collected by zip code and Price City was the winner for small cities with a population under 10,000. John presented the traveling trophy which has Price City=s name on it. This will be kept in Price this year and then it will go to the next winner, which he hopes will be Price again. The City also received a plaque that we can keep.
7. VISIONARY SERVICE LEADER AWARDS - Gust Kalatzes, Keith Grogran
Mayor Piccolo reported that Gus Kalatzes and Keith Grogran received the Visionary Service Leader award for the month of June, 2005, for their professional assistance in revising the Price City Irrigation water procedures. They are both out of town and could not be in attendance, but they have been presented with their award.
8. ADA SIDEWALK COMMITTEE - Presentation
Kellie Criswell, Active Re-Entry, thanked the Mayor and Council for their support and assistance with the ADA sidewalk project. Through this support, people with disabilities will not only be safer using the streets and sidewalks, but now they have a voice in the community. Your support and concern for those in the community using wheelchairs and scooters has given the ADA sidewalk project a rapid start in giving those impacted hope for a brighter tomorrow. She presented a plaque to the Council along with a picture. Riata Ganino gave a presentation on what the ADA Sidewalk committee has accomplished. She, along with Ms. Criswell and others, have mapped the safe pathways of Main Street, Carbon Avenue, Cedar Hills Drive and all but one half of one side of 3rd East. The rest of 3rd East will be completed by Friday. She will give this mapping to Gary Sonntag. Now that the sidewalks have been sanded and repaired, they are having a difficult time getting people to use them, because they don=t know which ones are good and which ones are bad. She asked if it would be possible to mark the sidewalks that have been repaired, such as printing a wheelchair in the curb cut. Ms. Ganino also talked about wheelchair and scooter operators who are not crossing in the designated pathways and what can be done to prevent this. Several times a person in a wheelchair or scooter has almost been hit by cars. Police Chief Shilaos asked Ms. Ganino to contact him regarding this issue.
9. SMOKE FREE ORDINANCE - Shirley Matheny - Struck
10. LITTLE MUDD, EXTREME AUTOMOTIVE, US DEPARTMENT OF AGRICULTURE (NATURAL RESOURCE CONSERVATION SERVICE), JON ANAST - Conditional Use Permits Approved
Councilmember McEvoy repored that the Planning and Zoning Commission gave a favorable recommended to the following requests for Conditional Use Permits per the stated stipulations.
Little Mudd - 1475 East Airport Road - Business (One year temporary permit subject to approval of a subdivision and a site obscuring fence.
Extreme Automotive - 528 South Highway 55 - Business
US Department of Agriculture, Natural Resource Conservation Service - 540 West Price River Drive - Storage Building
Jon Anast - 3rd East 2nd South, 3 Lot Subdivision (Stipulation that the southeast corner lot on the south side be paved from the pavement to the curb and gutter)
North Price 2005 Annexation
MOTION. Councilmember McEvoy moved that the requests be approved and that Conditional Use Permits be issued per the above stipulations. Motion seconded by Councilmember Wheeler and carried.
CONSENT ITEMS - MOTION. Councilmember Denison moved that Items #11 through #20 be approved. Motion seconded by Councilmember Tatton and carried.
11. MINUTES - June 8, 2005 Special Meeting, June 8, 2005 Regular Meeting
June 22, 2005
12. COST RECOVERY CHARGE - Effective July 1, 2005 ($5.00/Month Added To Customer Accounts)
13. TWO SWIMMING POOL GAZEBOS - Permission To Advertise For Bids
14. CLASS C ROAD FUND STREET IMPROVEMENTS - Contracts Awarded (Nielson Construction - Milling and Overlays and Traffic Striping; Kilgore Asphalt Co. - Slurry Sealing; Hot Asphalt Co. - Crack Sealing)
15. RESOLUTION #2005-10 - Amending Personnel Policies and Procedures (Eligibility For Employee Benefits)
16. RESOLUTION #2005-11 - Establishing A Compensation Plan For Part Time Volunteer Fire Department
17. EMPLOYEE ASSISTANCE PROGRAM - Permission To Award Contract To Blomquist Hale Consulting ($3.40 Per Employee Per Month)
18. BRYCE DOUGAL, VOLUNTEER FIREMAN - Acceptance of Resignation and Request Approval To Fill Vacancy From Established Roster
19. NEW HIRES - Sara Memmot, Brian Gazell, Swimming Pool, Lifeguards, Temp/PT
20. SCOTT NELSON, EQUIPMENT TECHNICIAN III - Accept Resignation and Permission To Advertise For A Replacement
21. CLASS C ROAD FUND - Equipment Purchases
Gary Sonntag reported that the overall budget for the Class C Road funds was $157,000. Within that budget, it was estimated that 4 pieces of equipment be purchased. He has purchased a 10 wheel dump truck in the amount of $78,667.20 and the bed that goes with it for $30,574.40. The purchase of the skid loader is pending as well as the sander that the bids were received on tonight. Once the skid loader is purchased, he will have more of an idea of what funds are left for the sander. MOTION. Councilmember Wheeler moved that the purchases be approved. Motion seconded by Councilmember Denison and carried.
22. HOMESTEAD BLVD. LOOP - UDOT Cooperative Agreement - Environmental Assessment
Gary Sonntag reported that the Homestead Blvd. Loop project funded under the Utah Department of Transportation is at a point where we would be eligible for construction this coming year. However, the Federal Highway Administration has indicated that the project cannot go forward until an environmental assessment has been completed. This particular effort will delay the project. He has submitted a request to move the project from this year to the funding year of 2007. A lot will still depend on whether the environmental assessment has been completed, as it will take a year to do. One of the primary reasons is that there are mandated steps they go through and at each step, they have to wait for public and federal comments. Per FHWA=S requirements, the design engineer contractor is not eligible to complete the environmental assessment as they feel it would be a conflict of interest. UDOT has submitted several firms as possible consultants. Staff has reviewed the list and recommends the firm of HW Lochner. At this time, HW Lochner is obtaining information to complete a contract with UDOT for the environmental assessment. The City will be required to complete a cooperative agreement whereby they agree to comply with the UDOT and Federal Highway Administration procedures and standards for this portion of the work. UDOT has estimated that the environmental assessment will cost $125,000. It we want to move forward with this project, this is what we have to do. There is a risk, however, that upon conclusion of the assessment, the FHWA could either approve or deny the project. He has no idea what the statistics or the percentages are that would prevent us from doing the project. The way the project is explained in the agreement, Federal money will pay for 93.23% of those funds and the local match would be 6.77% or $8,462.00. This money is coming from the original million dollars that was funded for the project. If the project exceeds the million dollars, the balance will have to be paid by Price City. Our anticipated method of paying any overages is to use Class AC@ Road funds. Its important that this agreement be signed by June 30, 2005. After that date, rules and guidelines will change and it will become more expensive. He asked that the Council approve the agreement contingent upon a satisfactory review by Mr. Sampinos. MOTION. Councilmember Denison moved that the project move
June 22, 2005
forward, that the agreement be approved as recommended, and that the Mayor and City Recorder
be authorized to execute the agreement. Motion seconded by Councilmember McEvoy and carried.
23. INTERNATIONAL DAYS - Update
Councilmember Tatton reported that everything is going great with International Days. He thanked everyone who has helped. It has been an easy project with the support of the Council and staff.
24. OVERPAYMENT OF FRANCHISE TAX (PACIFICORP) - Authorization To Draft A Letter
Mayor Piccolo stated that as indicated by Matthew McNulty=s letter, the City should try to negotiate a fair repayment of some portion of the overpayment adjusted to reflect the work performed by the City in resolving PacifiCorp=s error. This is also Mr. Sampinos=s recommendation. MOTION. Councilmember Wheeler moved that Mr. McNulty be authorized to send another letter to PacifiCorp per the above recommendation. Motion seconded by Councilmember Denison and carried.
Meeting adjourned at 7:05 p.m.
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder