Minutes of The Price City Council Meeting
City Hall: Price, Utah
July 11, 2001, 5:30 p.m.
Present:
Mayor Lou Colosimo Vernon W. Jones, Community Administrator
Councilmembers: Joanne Lessar, City Recorder
Roy A. Nikas Pat Larsen, Finance Director
Betty P. Wheeler Nick Sampinos, City Attorney
Joe L. Piccolo Gary Sonntag, PWD/City Engineer
Stephen L. Denison Keith Wight, Human Resource Director
Richard Tatton Aleck Shilaos, Chief of Police
Others Present:
Sam White John Serfustini John Alger
Francis Duzenack Kevin Ashby Norma Procarione
Mayor Colosimo led the Pledge of Allegiance. Roll was called with the above members in attendance.
1. MINUTES - June 27, 2001 - Special Meeting
MOTION. Councilmember Piccolo moved that the minutes of the special meeting of June 27, 2001 be approved as written. Motion seconded by Councilmember Wheeler and carried.
2. 400 WEST PARK - Name of Park and Placement Of Statues
Mike Halloran, Chamber of Commerce Boardmember, congratulated the Council on the construction of the new park located at 400 West Main Street. The Chamber has been discussing a “miners tribute” and has been looking for a place to erect a statue to honor the area’s miners. The Board has decided to launch a fund raising effort to create a statue and plan to mail letters to all mining companies asking them to contribute towards the cost of the statue. The statue, which is in the process of being made by Gary Prazen, is called the “Buddy Statue”. He asked that the Council consider naming the new park “Heritage Park” and allow the placement of this statue in the park. With this name, other statues can then be placed in the park. Councilmember Nikas stated that when the park was in development stages, it was recommended at that time to conduct a contest and allow school children to come up with a name. Gary Sonntag stated that there are several areas that statues can be placed. During the master plan and design of the park, staff recommended the use of red rock for a “welcome to Price” sign plus the construction of a red rock fountain that would produce a calm, serene type of atmosphere. Councilmember Tatton suggested getting input from the community before a decision is made. MOTION. Councilmember Tatton moved that the Council support this effort and continue in that direction and bring the name back to the Council for approval. Motion seconded by Councilmember Nikas and carried.
3. ROCKY MOUNTAIN COAL MINE RESCUE ASSOCIATION - Program Ad Approved
MOTION. Councilmember Nikas moved that a half page program ad be purchased for the annual Rocky Mountain Coal Mine Rescue Association Contest. Motion seconded by Councilmember Denison and carried.
4. PRESENTATION OF LANDSCAPE MASTER PLANS - Gillies, Stransky, Brems & Smith
Bruce Jorgensen and James Dotson, representing Gillies, Stransky, Brems & Smith Architects, presented sketches of their recommendations of landscape master plans for the 300 East Storm Water Detention Basin Park, Cliffview Cemetery, 100 North UDOT Interchange, Carbon Avenue UDOT Interchange and the East UDOT Interchange.
5. DELETION OF FIXED ASSETS - Permission To Prepare Policy
Pat Larsen discussed the possibility of discontinuing the tracking of fixed assets under the amount of $5,000. In the past, a limit had not been set. Regardless of cost, items were automatically listed for each department. She presented a lit of items under $5,000 that would be effected, such as typewriters, recorders, computers, radios, etc. Each department would be responsible to take care of their own items that fall under $5,000. The Accounting Department would be responsible for items over $5,000. She requested permission to prepare a policy to that effect. This policy would mean less items to track and less items to depreciate. MOTION. Councilmember Denison moved that staff be authorized to prepare a policy and that it be brought back to the Council for review. Motion seconded by Councilmember Piccolo and carried.
6. RESOLUTION - Policy On Absences, Tardiness, Time Clocks - Tabled
Keith Wight presented a resolution adopting the policy on absences, tardiness and time clocks. MOTION. As a few of the sentences needed clarification, Councilmember Piccolo moved that the item be tabled for further review. Motion seconded by Councilmember Wheeler and carried.
7. VACATION AND SICK LEAVE POLICY - Change From Current Minimum - Tabled
Keith requested direction form the Council whether to change the current minimum of vacation and sick leave hours from 4 hours to one hour. MOTION. As there is some coorelation between Item #6 and this item, Councilmember Denison moved that the item be tabled for further review. Motion seconded by Councilmember Piccolo and carried.
8. RON BREWER, BYRON SPEIRS - Promotions Approved
Keith Wight reported that during the budget process, the Water/Sewer Department Supervisor requested that Ron Brewer and Byron Speirs be reclassified to a higher grade. The request was approved. However, due to an oversight, the wage increase was not included in the budget. The new job description was approved at the last meeting and an evaluation has been completed. MOTION. Councilmember Wheeler moved that the reclassification and pay increase be approved effective July 16, 2001. Motion seconded by Councilmember Denison and carried.
9. PROMOTIONS AND/OR RECLASSIFICATIONS AND PAY INCREASE POLICY - Tabled
Keith Wight reported that the current policy for reclassifications and promotions is not being followed. Prior to placing the requests in the budget, department supervisors should get with him to review job descriptions, point evaluations, and a review with the Councilmember over that department. Once these items have been completed, they can then be placed in the budget. This procedure is not being followed. MOTION. Councilmember Piccolo moved that this item be tabled in order to review the current policy. Motion seconded by Councilmember Denison and carried.
10. BUDGET APPROVAL OF RECLASSIFICATIONS AND PROMOTIONS - Tabled
SWIMMING POOL CLERK - Permission To Advertise For Full Time Position
Keith Wight reported that reclassifications and promotions were approved for four employees in the new budget for FY2001/2002. However, he has not received new job descriptions and evaluations. Three of the employees were to be reclassified and promoted to a higher grade and the fourth (Swimming Pool Clerk) was to be reclassified from part time to full time. The Council recommended that evaluations and interviews be conducted with the three employees prior to their reclassifications and promotions and that this be tabled until it is completed. MOTION. Councilmember Denison moved that permission be given to advertise for the full time clerk position. Motion seconded by Councilmember Wheeler and carried.
11. PRICE CITY LIBRARY - Memorandum of Understanding Between The Carbon County Retired and Senior Volunteer Program
Norma Procarione, Librarian, requested permission to sign a Memorandum of Understanding between the Price City Library and the Carbon County Retired and Senior Volunteer Program. Nick Sampinos has reviewed and concurs with the agreement. The agreement allows the retired and senior citizens of the community to do volunteer work in the library. If for some reason this does not work out with either the participant or the library, services can be terminated on an individual basis. MOTION. Councilmember Wheeler moved that permission be given to the Librarian to execute the documents. Motion seconded by Councilmember Tatton and carried.
12. PURCHASE OF THREE CONDENSERS FOR PUBLIC WORKS COMPLEX - Approved
MOTION. Councilmember Wheeler moved that permission be given to purchase three new condensers for the Public Works Complex at a cost of $4,210. Motion seconded by Councilmember Piccolo and carried.
13. RIVERVIEW WATER COMPANY - Agreement To Operate and Maintain Water Line System
Councilmember Denison presented an agreement with Riverview Water Company allowing Price City to take over, operate, and maintain the waterline system. There is some existing debt that will need to be paid. However, that should not cause a problem as the system has been operating well above their expenditures. A decision will need to be made pertaining to the rates. After an analysis of the system has been made, staff will make a recommendation. MOTION. Councilmember Dension moved that the agreement be approved and that the Mayor and City Recorder be authorized to execute the document. Motion seconded by Councilmember Piccolo and carried.
14. INTERMOUNTAIN POWER PROJECT - Non-Binding Survey
Councilmember Nikas reported that the Board of Directors of the Intermountain Power Project have requested information from the different entities that use electricity. They are requesting that a non-binding survey, which is strictly for informational purposes, be completed. This is in regards to the expansion of Unit #3 at IPP. The survey asks if the City could possibly use some shares of the killowatts in the proposed new unit and how that would show up as far as ownership and dealing with financing. Vern Jones explained the financial procedure used when Units #1 and #2 were constructed. He stated that it is in the City’s best interest to become involved at this point so that Price City can be counted as part of the mix when they start looking at all the options. The City currently has a relationship with the Utah Associated Municipal Power System (UAMPS) that is very sound, especially because of the pooling. UAMPS is currently taking the laid off power from IPP that Price City is not using. Vern recommended that the City stay in that scenario and indicate to IPP that they want to be involved as part of UAMPS’ proposal, but that they will hold back on any financial structuring at this time until more information is received. MOTION. Councilmemember Nikas moved that the City respond to IPP’s non-binding request as recommended by Mr. Jones. Motion seconded by Councilmember Denison.
15. WILD WEST DRAFTING AND DESIGN, RLT SAFETY TRAINING AND CONSULTING - Home Occupied Businesses Approved
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses.
Wild West Drafting and Design - 435 East 100 South, Richard Richey-Owner. Computer drafting and design.
RLT Safety Training and Consulting - 333 East 300 South, Roland L. Tallerico-Owner. Mine training and consulting services.
MOTION. Councilmember Piccolo moved that the home occupied businesses be approved upon the purchase of a business license. Motion seconded by Councilmember Wheeler and carried.
16. PRO-REHAB PHYSICAL THERAPY, VAL YOUNG, FRANCIS DUZENACK - Conditional Use Permits Approved
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits.
Pro-Rehab Physical Therapy - Temporary relocation to 21 East Main
Val Young - Fill work at approximately 355 South Highway 55
Francis Duzenack - Fill work at approximately 1300 East 300 South
Councilmember Piccolo stated that in regards to the fill work at the above locations, the Commission felt that the natural waterway should be left as it is or a 3' culvert be placed if they choose to bury the ditch between their properties. These properties are being filled because of the close proximity to the construction of the new WalMart store. MOTION. Councilmember Piccolo moved that the request be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried.
17. JAMES AND CAROL EAQUINTO, BOYD AND TRISHA ANDERSON - Request For Zone Change - Public Hearing Scheduled
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the request of James and Carol Eaquinto and Boyd and Trisha Anderson for a zone change from SF-6 to NC at approximately 1400 East 800 North. This zone change will allow them to place their equipment (Castle Valley Landscaping) on this property. MOTION. Councilmember Piccolo moved that the request be approved and that a Public Hearing be scheduled for the August 22, 2001 meeting. Motion seconded by Councilmember Tatton and carried.
18. FRANCIS DUZENACK - Travel Approved
Mayor Colosimo presented the following travel request:
Francis Duzenack - International Conference of Building Officials, September 16-20, Cincinnati, Ohio
MOTION. Councilmember Wheeler moved that the travel be approved. Motion seconded by Councilmember Nikas and carried.
19. RESOLUTION #2001-12 - Water Rate Increase
Vern Jones presented Resolution #2001-12, increasing water rates by 3% effective July 1, 2001. MOTION. Councilmember Piccolo moved that Resolution #2001-12 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Denison and carried.
20. PAINT STRIPING MACHINE, #16E-2001 - Permission To Purchase
Gary Sonntag reported that the following quotations were received for the purchase of a Graco-Line Lazer II 5900 Line Striper. He requested permission to purchase the machine from Sherwin-Williams Co.
Southeast Paint and Wallcovering $8,500.60
Robert Taylor and Sons $6,495.00
Sherwin-Williams Co. $6,393.00
MOTION. Councilmember Denison moved that the request be granted. Motion seconded by Councilmember Nikas and carried.
21. 500 NORTH PARKING LOT CONSTRUCTION SURVEY, #3S-2001 - Hansen, Allen and Luce, Inc. - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $1,029.36 submitted by Hansen, Allen and Luce Engineering for construction surveying on the 500 North Parking Lot (300 East corner). MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Tatton and carried.
22. PRICE CITY SWIMMING POOL ENERGY EVALUATION, #17S-2001 - Professional Engineering Services - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $3,918.24 submitted by Professional Engineering Services for their work to evaluate the swimming pool facility. MOTION. Councilmember Wheeler moved that the payment be approved. Motion seconded by Councilmember Denison and carried.
23. WATER TRANSMISSION LINE REPLACEMENT, #25S-2000 - Hansen, Allen and Luce, Inc. - Partial Payment
Gary Sonntag presented a request for a final payment in the amount of $59,595.41 for work through June 15th on the Water Transmission Line Replacement, which includes existing utility information, base map preparation, geotechnical investigation, corrosion investigation, alternative pipeline materials, preliminary design, alternatives for pipeline flow control and easements. MOTION. Councilmember Piccolo moved that the payment be approved. Motion seconded by Councilmember Denison and carried.
24. INDOOR SWIMMING POOL RE-PLASTER, #10C-2001 - Babbitt Swimming Pool Plastering, Inc. - Change Order, Final Payment
Gary Sonntag presented a change order to the contract with Babbitt Swimming Pool Plastering, Inc., for the indoor swimming pool re-plaster. The change order increases the contract $435 and was necessary to cover additional expenses to finish tile work and structural repairs. He also presented a request for a final payment in the amount $17,000. MOTION. Councilmember Wheeler moved that the change order and final payment be approved. Motion seconded by Councilmember Denison and carried.
25. MEADS WASH STABILIZATION, #3C-2001 - Delbert Thayn Construction - Change Order, Final Payment
Gary Sonntag presented a change order to the contract with Delbert Thayn Construction for the stabilization of Meads Wash from the Price Canal to 650 North. The change order increases the contract $7,817.20 and was necessary to adjust the contract for as built quantities (culvert extension, topsoil, reinforcing mat and rock riprap). He also presented a request for a final payment in the amount of $98,961.86. MOTION. Councilmember Dension moved that the change order and final payment be approved. Motion seconded by Councilmember Nikas and carried.
26. 500 NORTH PARKING LOT CONSTRUCTION, #7C-2001 - B. Hansen Construction - Change Order, Final Payment
Gary Sonntag presented a change order to the contract with B. Hansen Construction for the 500 North Parking Lot Construction. The change order increases the contract $578.34 and was necessary to adjust the contract for as-built quantities (over excavation, additional concrete retaining wall, extra non skid plate, road base, concrete walks, sod, regrading of decorative rock, and reducing the amount of curb, gutter and water way). He also presented a request for a final payment in the amount of $71,496.65. MOTION. Councilmember Tatton moved that the change order and final payment be approved. Motion seconded by Councilmember Nikas and carried.
27. SEWER LINE REPLACEMENT DESIGN, #6S-2001 - Johansen & Tuttle Engineering, Inc. - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $752.50 submitted by Johansen & Tuttle Engineering, Inc., for their contract on the design of the sewer line replacement. MOTION. Councilmember Piccolo moved that the payment be approved. Motion seconded by Councilmember Wheeler and carried.
28. PRICE MAIN STREET RECONSTRUCTION DESIGN, #27S-2000 - Sunrise Engineering, Inc. - Partial Payment
Gary Sonntag presented a request for a partial payment in the amount of $7,072.19 submitted by Sunrise Engineering, Inc. for their contract on the design of the Price Main Street Reconstruction. This will be paid by the Utah Department of Transportation. MOTION. Councilmember Nikas moved that the payment be approved and submitted to the Utah Department of Transportation. Motion seconded by Councilmember Denison and carried.
29. LANDSCAPE MASTER PLANS (STORM WATER DETENTION BASIN, CLIFFVIEW CEMETERY, UDOT INTERCHANGES, #5S-2001 - Gillies, Stransky, Brems & Smith - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $15,500 submitted by Gillies, Stransky, Brems & Smith for their work on the landscape master plans for Cliffview Cemetery, 300 East Storm Water Detention Basin, and the UDOT 100 North, Carbon Avenue and East Price Interchanges. MOTION. Councilmember Nikas moved that the payment be approved. Motion seconded by Councilmember Denison and carried.
30. MEADS WASH STABILIZATION DESIGN, #2S-2001 - JUB Engineers, Inc. - Partial and Final Payments
Gary Sonntag presented a request for a partial payment in the amount of $3,751.24 and a final payment in the amount of $1, 103.72 submitted by JUB Engineers, Inc. for their contract on the Meads Wash Stabilization Design. MOTION. Councilmember Nikas moved that the partial and final payments be approved. Motion seconded by Councilmember Denison and carried.
31. SEWER LINE REPLACEMENT PROJECT, #4C-2001 - George W. Johansen Construction - Partial Payment #2
Gary Sonntag presented a request for a partial payment in the amount of $99,000 submitted by George W. Johansen Construction for work completed on the sewer line replacement project. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Tatton and carried.
32. INDOOR SWIMMING POOL PLUMBING REPAIRS, #10C-2001 - O’Brien Plumbing and Heating, Inc. - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $3,826.39 submitted by O’Brien Plumbing and Heating for their contract to repair the plumbing on the indoor swimming pool. MOTION. Councilmember Wheeler moved that the payment be approved. Motion seconded by Councilmember Denison and carried.
33. 500 NORTH PARKING LOT FENCING, #7C-2001 - Castle Country Fencing - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $4,300 submitted by Castle Country Fencing for the installation of 10 feet of new fencing at the tennis courts. MOTION. Councilmember Tatton moved that the payment be approved. Motion seconded by Councilmember Nikas and carried.
34. WAVE POOL AIR HANDLING UNIT, #13C-2001 - Yeadon Fabric Structures, Ltd. - Partial Payment
Gary Sonntag presented a request for a partial payment in the amount of $29,747.50 submitted by Yeadon Fabric Structures for the wave pool air handling unit. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Wheeler and carried.
35. PARK SIGNS, #18E-2001 - Hanks Signs - Payment
Gary Sonntag presented a request for a payment in the amount of $2,220 submitted by Hanks Signs for the purchase of 9 park signs. MOTION. Councilmember Tatton moved that the payment be approved. Motion seconded by Councilmember Nikas and carried.
36. 400 WEST PARK LANDSCAPING PLANS, #19E-2001 - Gordon’s Nursery - Payment
Gary Sonntag presented a request for a payment in the amount of $9,085.30 submitted by Gordon’s Nursery for plants, trees and bushes for the 400 West Park landscaping. MOTION. Councilmember Tatton moved that the payment be approved. Motion seconded by Councilmember Nikas and carried.
37. CEMETERY DEPARTMENT - Purchase of Utility Vehicle and Payment
Gary Sonntag requested permission to purchase a Kawasaki Mule (utility vehicle) for the Cemetery Department from Rocky Mountain Turf for a total cost of $10,686.41. He also requested permission to make the payment for this item. MOTION. Councilmember Tatton moved that the requests be granted. Motion seconded by Councilmember Nikas and carried.
38. CONCRETE REPLACEMENT PROGRAM - Temporary Suspension
Gary Sonntag reported that the City currently has approximately 40 applications for concrete replacement. Until the crews can get caught up on City projects, he recommended that the City temporarily suspend receipt of any additional applications for the concrete replacement program effective August 1, 2001. MOTION. Councilmember Nikas moved that the request be granted and that the contract replacement program be reinstated in January, 2002. Motion seconded by Councilmember Denison and carried.
39. USE OF CITY PARKING LOTS - Public Parking, Overnight, Commuter - Committee Appointed
Gary Sonntag requested guidance regarding the regulation of public parking, overnight, and commuter parking on the newly constructed parking lots at the 400 West Park, City Hall and 500 North. MOTION. Councilmember Tatton moved that a committee, consisting of himself, Councilmember Wheeler, Aleck Shilaos, and Gary Sonntag, be appointed to come up with a recommendation and bring it back to the Council for review. Motion seconded by Councilmember Wheeler and carried.
40. WAVE POOL EQUIPMENT EVALUATION, #21S-2001 - Hydrotech Systems, Ltd. - Payment
Gary Sonntag presented a request for a payment in the amount of $2,133.79 submitted by Hydrotech Systems, Ltd., for their evaluation of the wave pool equipment. MOTION. Councilmember Wheeler moved that the payment be approved. Motion seconded by Councilmember Denison and carried.
41. PARKS DEPARTMENT - Purchase of Boom Truck Approved
Gary Sonntag requested permission to purchase a boom truck for the Parks Department. He presented five quotations received from different companies. MOTION. Councilmember Piccolo moved that a committee, comprised of himself, Councilmembers Tatton and Nikas, Suda Merriman, Brian Allred, Lyle Bauer, and Gary Sonntag, be appointed to review the quotations and given the power the act as long as it is a usable piece of equipment and stays within budget. Motion seconded by Councilmember Wheeler and carried.
MOTION. Councilmember Denison moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Nikas and carried.
Meeting adjourned at 7:44 p.m.
Reconvened at 7:47 p.m.
42. JIM SHORTS (CEDAR HILLS APARTMENTS) - Letter Issued (Water and Sewer Fees For Vacant Apartments
Councilmember Nikas reported that a letter has been sent to Jim Shorts (Cedar Hills Apartments) regarding his request to waive water and sewer fees on vacant apartments. The committee that reviewed this request recommended that Mr. Shorts be given the option to change to commercial rates, whereby he would only be charged according to actual usage and not the per unit type minimum billing charge. Mr. Shorts will need to make a decision on which rates he prefers and contact the City for any changes.
43. WATER TRANSMISSION LINE - Community Impact Board Meeting
Councilmember Denison reported that staff will attend the Community Impact Board Meeting scheduled for tomorrow, Thursday, July 12th, in Vernal, Utah, regarding the City’s application for funding for the new water transmission line.
Meeting adjourned at 8:00 p.m.
APPROVED:
ATTEST: Lou Colosimo, Mayor
Joanne Lessar, City Recorder