Minutes of the Price City Council Meeting

City Hall: Price, Utah

September 11, 2007 5:30 p.m.

Present:

Mayor Joe L. Piccolo Gary Sonntag, Public Works Director/City Engineer

Councilmembers: Nick Tatton, Community Director

Rick Davis John Daniels, Human Resource Director

Richard Tatton Nick Sampinos, City Attorney

Jeanne McEvoy Aleck Shilaos, Police Chief

Kathy Hanna-Smith Laurie Tryon, City Recorder

Jeff Nielson Pat Larsen, Finance Director

Bret Cammans, Customer Service Director

Others Present: John Gallegos, Ben Grimes, Scott Potter, C.J. McManus and Jeff Preston

Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.

1. PUBLIC COMMENT- John Gallegos

Mr. John Gallegos, lives in the neighborhood near Marx Body and Paint. He requested clarification regarding the Planning and Zoning recommendations given to Marx Body and Paint. He expected pavement to be placed behind the building within 18 months of City Council approval. Councilmember McEvoy had previously done the research on this matter and reported that the pavement was required within 18 months and that it had not been done. She also stated that all U-haul trailers were to be parked within the property line. The trailers are currently hanging over the property line onto J Street. Mr. Gallegos would like to see the dumpster moved back to the east side of the property so they cannot see it from their homes. It has been located on the west side and was not visible from the surrounding neighbors. The item will be passed to the Fire Chief for fire code issues, as dumpster may need to be enclosed. Marx Body and Paint needs to be reminded that their business is a part of a neighborhood and the property needs to be maintained within the Conditional Use Permit requirements. The Community Director and Fire Chief will both be notified. Marx Body and Paint will be made aware of both matters, by Price City.

2. COUNCILMEMBERS REPORT-The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.

3. BID OPENING- Colton Bridge Waterline Replacement- #7C-2007

UDOT is building a second bridge on US6 over the Price River. The bridge support will impact the City’s existing water line coming from the springs. There will be 327 feet of high density polyethylene pipe used to relocate and replace the existing 18” steel pipeline. The estimated cost of construction is $84,000 which will be reimbursed to the City by UDOT.

Two bids were received:

Vancon, Inc. $175,810.00

Nelco Contractors Inc. $115,397.00

MOTION. Councilmember Tatton moved for a committee made up of a representative from Hansen, Allen and Luce, Pat Larsen, Gary Sonntag, Sam White and Councilmember Nielson to review the bids. The bids will be reviewed with UDOT for their approval before moving on with the project. Motion seconded by Councilmember Nielson and carried.

PLANNING AND ZONING COMMISSION

4. HOME OCCUPIED PERMITS

Councilmember Hanna-Smith reported that the Planning and Zoning Commission considered the following requests for Home Occupied Permits:

a. Hansen Window Cleaning- 451 N. 130 W. - Brian Hansen, Owner- Business Final

b. Lil’ Rascals Daycare-1120 N. 200 E.-Amanda Swann, Owner- Business and Sign-Denied

c. Bent on Perfection- 839 N. Pinewood Circle- George O’Neil, Owner-Business-Final

September 11, 2007

MOTION. Councilmember Hanna-Smith moved to approve items a and c as recommended by the Planning and Zoning Commission. Item b was denied by the Planning and Zoning Commission due to Homeowner Association rules in the area requested. Motion seconded by Councilmember Nielson and carried.

5. CONDITIONAL USE PERMITS

Councilmember Hanna-Smith reported that the Planning and Zoning Commission gave the following recommendations on requests for Conditional Use Permits:

a. Automobile Storage- 447 E. 100 S. - Jim Short, Owner- Concept and Preliminary Only

b. Sheriff Intake Building-150 N. 100 W.-Dave Levanger, Planning Director- Review-Tabled

MOTION. Councilmember Hanna-Smith moved to approve item a. Motion seconded by Councilmember Tatton and carried.

CONSENT AGENDA - Councilmember Tatton moved to approve items #6 through #21with Item #9 and #15 removed for discussion. Motion seconded by Councilmember Nielson and carried.

6. MINUTES –

August 22, 2007 City Council

September 7, 2007 Workshop

7. BEAR RBOG- Authorization for Contracted Business Visitation and Surveying of Companies with Consultant Dolores Roberts.

8. STREET CLOSURE- Authorization for Closure of Main Street for the Downtown Spooktacular on October 27, 2007.

9. MAIN STREET PROJECT- Authorization of Contracted Services for Facilitation of Downtown Group in the Spook Alley.

10. JUDGES OF ELECTION 2007- Authorization to Approve the Pay for Poll Workers of $85.00 per Day and Poll Managers $150.00 per Day for the November 2007 General Election.

11. BUSINESS LICENSE- Authorization to Approve a Business License for Symmetry Pilates and Dancewear-58 W. Main-Melissa Anast, Owner.

12. STREET CLOSURE- Authorization for Dinosaur Tire to Close the Block of 200 East to the Greek Orthodox Church on September 29, 2007 from 7a.m. until 6 p.m. for a Store Event.

13. PLANNING AND ZONING COMMISSION- Recommendation from Mayor Piccolo to Appoint Bob Richens as a New Member of the Price City Planning and Zoning Commission.

14. LIBRARY- Authorization to Advertise and Hire for Two Part-Time Library Positions.

15. POLICE DEPARTMENT- Authorization to Accept Bids and Purchase a New Copy Machine for the Police Department.

16. PUBLIC WORKS DEPARTMENT- Authorization to Accept Bids and Purchase a New Copy Machine for the Public Works Department

Permission was requested to accept bids and purchase a new copy machine for the Public Works Department.  The Public Works Department has a critical need to replace the existing copy machine and printer. The new copy machine serves both of these functions and would enhance and expand the services provided by the Public Works Departments. 

September 11, 2007

17. WATER DEPARTMENT- Authorization to Advertise and Hire for the Position of Laborer I in the Water-Sewer Department.

18. PERMANENT COMMUNITY IMPACT FUND- Authorization for the Mayor and City Recorder to Sign and Execute the Contracts for the Following Approved Projects: Homestead Loop Road $501,700.00; Library Feasibility Study $50,000.00; City Hall Roof $115,000.00; Dino-Mine Park $100,000.00; Storm Water Study $57,500.00; Water and Sewer Infrastructure $230,000.00; Road Study $80,000.00; Source Run-off $25,000.00.

19. ORDINANCE 2007-004 Authorization to Approve Ordinance 2007-004 Amending Ordinance 2004-06 Changing the Zone of the Undeveloped Bonnie J. Subdivision from Rural Residential Zone (RR) to a Commercial Development Zone (CD).

20. COVE BASIN PARK- Authorization for Final Payment of $37,300.00 to ASE Precast for the Trail Head Restroom #4C-2007 for Cove Basin Park. The restroom has been fabricated and delivered as per order. ASE Precast has invoiced the City for the bid price of $37,300.

21. CLASS ‘C’ ROAD- Authorization for Final Payment of $147,093.28 for #6C-2007 Mill and Overlay Road Work to Nielson Construction

Nielson Construction has completed the necessary work contracted to complete mill and overlay road work. A change order is necessary to reflect as-build quantities by an addition of $10,807.92 for additional tonnage following a recalculation of road work square footage. The revised contract will be $147,093.28. They have invoiced the City for this amount.

22. FISCAL AGENCY- Authorization for Price City to Act as the Fiscal Agent for Vendor Fees Collected and for Periodic Payables Estimated to be Only a Few Per Year During the Farmers Market in Downtown Price

Councilmember Davis asked whether or not the Farmers Market knew Price City was tax exempt and tax could not be added to the product if Price City were to act as a fiscal agent. The Farmers Market would only happen a few months out of the year during the summer growing season. Each vendor must pay a fee to sell their fruit and vegetables which would be the only money collected. Sales tax is not added to the product. Pat Larsen stated that the Finance Department is overwhelmed at this time of the year with budgeting and audits and does not have time available to start a new set of books for tracking and balancing of this money. She further stated that the Farmer’s Market is not affiliated with Price City’s finances, and it would not make sense to act as the fiscal agent. Councilmember McEvoy stated that the Farmers Market is a very positive addition to the downtown area that adds vibrancy and richness to our community. She would like to see Price City act as the fiscal agent with a possible time limitation until someone else takes it over. Councilmember Hanna-Smith is enthusiastic about the concept of the Farmer’s Market and likes the attention it brings to the downtown area. Mayor Piccolo suggested coming up with possible alternatives so that becoming a fiscal agent does not put a burden on the Finance Department. Pat Larsen would like to see another entity take it over instead of Price City. Councilmember Hanna-Smith mentioned that Community Progress could possibly absorb some of the advertising costs so that all of the money gathered from vendors could be put in some type of account. Nick Sampinos suggested that this item be returned to the agenda as all of the questions cannot be answered at this time. MOTION. Councilmember Tatton moved to form a committee that includes Councilmembers Rick Davis and Kathy Hanna-Smith, Pat Larsen and Ron Patterson to review the matter and return to Council. Motion seconded by Councilmember Hanna-Smith and carried.

23. TRAVEL REQUEST- Authorization to Approve Travel for Captain Kevin Drolc and Officer Shane Henrie

Kevin Drolc and Shane Henrie- Annual Training-September 18-20, 2007- Mesquite, Nevada

Nick Tatton- IEDC Certification Training- November 13-15, 2007- Oklahoma City, Oklahoma

David Wilkinson- Defensive Tactics Training, November 5-9, 2007, SLC, Utah

September 11, 2007

MOTION. Councilmember Hanna-Smith moved to approve the travel for Kevin Drolc, Shane Henrie, Nick Tatton and David Wilkinson and to add Tory Christiansen to the travel request as it was not reflected on the agenda. Motion seconded by Councilmember Tatton and carried.

24. PRWID- Update by Councilmember Tatton

Summary from PRWID meeting:

· New subdivision on Airport Road-a new water tank and water line will need to be added

· Ballpark subdivision- waterline soon to be in place

· Warehouse in Castle Gate will be rented to citizens needing storage space in order to generate money

· The grease issues in the sewer line at 700 East will need to be addressed soon. Both Price City and PRWID will need to work together as the lines are so close and both are impacted by grease buildup from area restaurants

· Revenue is looking better- always looking for ways to raise money- may have to begin charging connection fees to raise non rate revenue

· Outside water sales agreement being considered

· The term of Boardmember Tom Matthews expires this year and two people have entered their names for consideration in the November, 2007 election, Tom Matthews and Steve Rigby

25. Community Progress-Update by Councilmember Hanna-Smith

· Two new Boardmembers will be sworn in at the next meeting

· September 27 meeting- Nellene Heinz will receive the Visionary Service Leader Award

· There are funds remaining in the Youth Council and Emergency Preparedness accounts that could be used elsewhere. A decision needs to be made as to how the funds could be possibly transferred.

26. UNFINISHED BUSINESS:

a. Committee Review for Street Banners

b. Road Audit- 200 and 400 North- 100 E.

c. Curb, Gutter and Sidewalk Improvements on 2^nd South

d. Sale of Property- 6^th South- Wetlands

e. Sale of Property- West of Pioneer Park

f. Basso Dino-Mine Playground- The billboard coming into town has become outdated. Councilmember Hanna-Smith would like to see the sign changed and used to welcome travelers. She asked whether if money was available for advertising. Bret Cammans commented that installation of cameras and more lighting at the playground are being considered so that the photos would show up clearer. Motion sensitive lights with the cameras may also make a difference. The City street crew completed the wall this week and CEU students should be placing capstones on yhrwall very soon. The prep work is being done for the pathway around the park. Councilmember McEvoy suggested sanding the Trex material down to hide the graffiti that was recently done. Gary Sonntag will check into that option.

27. NEW BUSINESS:

Utah Symphony Banner’s- Peczuh Printing is creating posters for an event that will be held on September 24^th, 2007 in Emery County for the Miners, Rescuers and their families. The Helper Arts Council is requesting support from Price City in the amount of $100 to pay for the banners. The item received approval from the Mayor and City Council and will be placed on the September 26^th, 2007 agenda for ratification.

MOTION. Councilmember Tatton moved to open the Price Community Development and Renewal

Agency Meeting at 6:41 p.m. Motion seconded by Councilmember McEvoy and carried.

September 11, 2007

Meeting adjourned by Councilmember McEvoy at 6:55 p.m.

APPROVED:

___________________________

ATTEST: Joe L. Piccolo, Mayor

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Laurie Tryon, City Recorder