Minutes of The Price City Council Meeting
City Hall: Price, Utah
October 24, 2001, 5:30 p.m.
Present:
Mayor Lou Colosimo
Councilmembers: Joanne Lessar, City Recorder
Roy A. Nikas Pat Larsen, Finance Director
Betty P. Wheeler Nick Sampinos, City Attorney
Joe L. Piccolo Gary Sonntag, PWD/City Engineer
Stephen L. Denison Keith Wight, Human Resource Director
Richard Tatton
Others Present:
John Serfustini Mike Halloran Kathy Hanna-Smith Linda C. Varner
Russell Wilson Emily Hall Shawna Railsback Joanna Bjork
Greg Marsing Elizabeth Kourianos Kent Boyack Levan Hall
Francis Duzenack Trent Hughes Gary Turner Dusty Moore
Brian Oakley Alicia Penry
Mayor Colosimo led the Pledge of Allegiance. Roll was called with the above members in attendance.
1. MINUTES - October 10, 2001
MOTION. Councilmember Piccolo moved that the minutes of the October 10, 2001 meeting be approved as written. Motion seconded by Councilmember Wheeler and carried.
2. PUBLIC HEARING - Community Development Block Grant 2002/2003 Small Cities Program
Mayor Colosimo opened the Public Hearing at 5:31 p.m. to receive comments on the Community Development Block Grant Small Cities Program for the Year 2002/2003. Gary Sonntag explained that this hearing is held to consider potential projects for which funding may be applied. The anticipated amount of funds available for this period is approximately $100,000. Examples of items that qualify for funding are the acquisition of real property, public works installation, reconstruction of buildings, removal of architectural barriers, relocation payments and assistance for displacement, lead based paint hazard evaluation and reduction, economic development, and to facilitate home ownership. Past CDBG projects that the City has completed include pedestrian access and safety, architectural barrier removal and building remodeling. At least 70% of the CDBG funding will support activities that benefit low and moderate income persons.
Linda Varner, representing the Carbon County Housing Authority, presented the following items for consideration; an area in the vicinity of the Housing Authority including Nelson Lane, a portion of 1600 East that is in front of Castle Country Apartments, and two parcels owned by the Housing Authority. The first item is curb, gutter, and sidewalk on the north side of Nelson Lane. The second item is curb, gutter, and sidewalk on the south side of Nelson Lane from the new WalMart to the low income housing. The third item is sidewalk on the west side of 1600 East from the Housing Authority to the corner of 300 South and 1600 East. The fourth item is curb, gutter, sidewalk, fire hydrant, and street light at the end of 300 South on the east end (north side).
Gary Sonntag presented an item submitted by the Price City Library which would be the removal of architectural barriers in relation to ADA requirements involving the automatic doors inside the building.
Councilmember Piccolo presented the affordable housing project which is above 800 North and Cedar Hills drive, which involves the School Trust Lands project. They would like to submit infrastructure placement and lot improvement at the project site.
MOTION. Councilmember Denison moved that the Public Hearing be closed and that a committee, comprised of Councilmembers Nikas, Piccolo, and Wheeler, Gary Sonntag, and Pat Larsen, be appointed to evaluate the proposals and report back to the City Council. Motion seconded by Councilmember Piccolo and carried. Public Hearing closed at 5:39 p.m.
October 24, 2001
3. SMUIN, RICH AND MARSING - Audit Report For FY2001/2002
Greg Marsing, Smuin, Rich and Marsing, presented the annual audit report for the Fiscal Year beginning July 1, 2000 through June 30, 2001. He reviewed the exhibits in the packet of information pertaining to expenditures and revenues, Fixed Assets, fund balances at the beginning and end of the year, and the Financial Statement. It is the opinion of the auditor that the accounting practices and the financial position of Price Municipal Corporation are in accordance with generally accepted accounting principles. The Council thanked Mr. Marsing for his report. MOTION. Councilmember Tatton moved that the auditor’s report be accepted. Motion seconded by Councilmember Nikas and carried.
4. CARBON COUNTY CHAMBER OF COMMERCE - Update On Miners Statue
Mike Halloran, representing the Carbon County Chamber of Commerce, presented a replica of the “miners statue” that will be placed in the new West Price Park. A fund raising effort was started with businesses and mining companies in the area to raise $16,000 to pay for the statue. Local Artist Gary Prazen made the statue at a cost of $32,000, but discounted the statue to $16,000. At the present, they have collected $12,800. The statue will not be ready until the end of December so there is still time to collect more money. Councilmember Tatton reported that the Parks Dept. Supervisor has determined the best location in the park for the statue is at the northwest corner, where roses have been planted. The City will become involved in constructing the base for the statue, which will be shaped according to Gary Prazen’s specifications. The City will contract this specialty work, as we do not have the forms to satisfy the needs of the architectural slope. It was the consensus of the Council that they will subsidize whatever amount is left to pay for the statue. Councilmember Tatton suggested looking at Redevelopment funds.
5. YOUTH CITY COUNCIL - Swearing In
Joanne Lessar conducted the swearing in of the Youth City Council. The Mayor and Councilmembers congratulated the group for their interest in being members of the Youth City Council.
6. CARBON/EMERY TELCOM - Telephone Service Update - Struck
7. CARBON COUNTY TRAVEL COUNCIL (KATHY HANNA SMITH) - Billboard Sign (Ryder System)
Kathy Hanna Smith, representing the Carbon County Travel Council, discussed the possibility of attaching a Ryder Board underneath the Nine Mile billboard sign that is located at the entrance to the City off the freeway in West Price. This Ryder Board would advertise what events are currently taking place in the Community. It would actually be a miniature marquee. The Travel Council would purchase the Ryder system for approximately $2,300 to $2,500. Kathy asked if City personnel could change the message on the signs, as the Travel Council doesn’t have the equipment or staff to do this. It was suggested that the City make a monthly contribution towards this project as opposed to having City staff do it. Kathy stated that she would look at different options and report back to the Council. Kathy also stated that her board has talked extensively about the disrepair of the present entry signs. She understands the Council has plans to correct this. She asked if it would be possible to have an entry sign constructed on the west end of Price. Kathy asked if the east entry sign could be placed closer to the City limits. She discussed the possibility of doing the Ryder Board system on the signs located on the east and south ends of the City. The Council recommended that Kathy work with Gary Sonntag on the above issues.
8. CASTLE VALLEY COMMUNITY THEATRE PRODUCTION - Sponsored By Culture Connection
Russell Wilson, Castle Valley Community Theatre, requested that fees be waived for use of the Civic Auditorium for their production of the Centennial Pageant to be held March 7, 8 and 9 and March 14, 15 and 16, 2002. MOTION. Councilmember Piccolo moved that in lieu of waiving the rental and janitorial fees, that the production be sponsored by the Culture Connection. Motion seconded by Councilmember Wheeler and carried.
October 24, 2001
9. ROOFING FEES - Committee Appointed
Councilmember Piccolo reported that he had been contacted by a local resident regarding the requirement to purchase a building permit to reroof his own home. He asked why he would need a permit if he is doing the work himself? In the past, there was a concern pertaining to residents who might fall into the prey of unscrupulous contractors. MOTION. Councilmember Piccolo moved that a committee, comprised of himself, Councilmember Denison, Gary Sonntag, Francis Duzenack, local contractors, and a citizen at large, be appointed to review this issue and report back to the Council. Motion seconded by Councilmember Tatton and carried.
10. PUZEY WOODCRAFTING, LLC, STACY’S SPACE, RODNEY JAY LEE HANDYMAN SERVICES, KERR HOME IMPROVEMENT - Home Occupied Businesses Approved
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses with the stated stipulations:
Puzey Woodcrafting, LLC - 888 North Molyneux Drive, Curtis Puzey-Owner - Wooden Stands
Stacy’s Space - 850 North 1100 East, Stacy A. Berggren-Owner, Cosmetologist - Parking allowed only in the owner’s driveway and on the lot frontage.
Rodney Jay Lee Handyman Services - 534 South Rose Avenue, Rodney Jay Lee-Owner
Kerr Home Improvement - 266 South Carbon Avenue, Rober Kerr-Owner, Handyman Services
MOTION. Councilmember Piccolo moved that the home occupied businesses be approved upon the purchase of business licenses and per the stipulation for Stacy’s Space. Motion seconded by Councilmember Wheeler and carried.
11. GREENWELL INN, CJ’S DO IT CENTER, ASCENSION ST. MATTHEW’S CHURCH - Conditional Use Permits
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use permits.
Greenwell Inn - 655 East Main - Demolition of former auto parts building and construction of parking lot.
CJ’S Do It Center - 710 East Main - Expansion of outside storage on north side of building.
Ascension St. Matthew’s Church - 522 North Homestead Boulevard - Final Approval
MOTION. Councilmember Piccolo moved that the requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried.
12. COLLEGE OF EASTERN UTAH PARKING LOT EXPANSION - 600 North 300 East
Councilmember Piccolo reported that a representative of the College of Eastern Utah presented plans to the Planning and Zoning Commission to expand their parking lot that will be constructed north of 600 North and off 300 East.
13. ED SHOOK, FRANCIS DUZENACK - Travel Approved
Mayor Colosimo presented the following travel requests:
Ed Shook - United States Army Small Look System Training, December 10-13, Phoenix, Arizona
Francis Duzenack - Utah Association of Plumbing and Mechanical Officials Annual Education Seminar and Business Meeting, November 13-17, St. George, Utah.
MOTION. Councilmember Tatton moved that the travel be approved. Motion seconded by Councilmember Nikas and carried.
14. SELF CONTAINED BREATHING APPARATUS, THERMAL IMAGING - Purchase Approved
Fire Chief Kent Boyack reported that the committee appointed to review the proposals received for the self contained breathing apparatus and thermal imaging is recommending that they be purchased at the following prices. Both items are within the budget.
October 24, 2001
Self Contained Breathing Apparatus - $47,500
Thermal Imaging - $12,889
MOTION. Councilmember Piccolo moved that the above items be purchased and that the Finance Director be authorized to pay the Thermal Imaging System outright in lieu of the lease/purchase previously approved . Motion seconded by Councilmember Wheeler and carried.
15. CARBON COUNTY COMPANY OF THE DAUGHTERS OF UTAH PIONEERS - Agreement For Pioneer Park Cabins
Nick Sampinos presented an agreement with the Carbon County Company of The Daughters of Utah Pioneers regarding the two log cabins located in Pioneer Park. The agreement allows the two log cabins to remain situated within the designated area of Pioneer Park until such time as the City deems their removal necessary. MOTION. Councilmember Nikas moved that the agreement be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Wheeler and carried.
16. CLASS “C” ROAD CONSTRUCTION, #15C-2000 - Henrie Construction - Change Order, Final Payment
Gary Sonntag presented a change order to the contract with Henrie Construction for the Class “C” Road Construction (pavement reconstruction of City streets, primarily cul-de-sacs). The change order increases the contract $2,082.61 to allow for as-built quantities and for the deduction of road base gravel and the addition of asphalt pavement. Henrie Construction also presented a request for a final payment in the amount of $67,612.61. MOTION. Councilmember Nikas moved that the change order and final payment be approved. Motion seconded by Councilmember Wheeler and carried.
17. PRICE MAIN STREET DESIGN, #27S-2000 - Sunrise Engineering, Inc. - Partial Payment
Gary Sonntag presented a request for a partial payment in the amount of $24,095.99 submitted by Sunrise Engineering, Inc. for their contract on the Price Main Street Design. This payment will be made by the Utah Department of Transportation. MOTION. Councilmember Piccolo moved that the payment be approved. Motion seconded by Councilmember Nikas and carried.
18. 300 EAST STORM WATER DETENTION BASIN INSPECTION - Report
Gary Sonntag reported that the 300 East Storm Water Detention Basin was recently inspected by the State Engineers office. They issued a letter recommending modifications that would ensure the satisfactory long-term operation of the facility. The City is in the process of making those modifications.
19. STATE ROAD 283 TRANSFER - Report
Gary Sonntag reported that on Thursday, October 18, 2001, the City met with officials from the Utah Department of Transportation and the Utah State Transportation Commission to recognize the improvements that have been done on State Road 283, which included road upgrade improvements. The jurisdiction, maintenance and operation of SR283 was officially transferred to the City. The transfer included the delivery of a 2.5 ton truck, sander and snow plow.
20. ASCENSION ST. MATTHEW’S CHURCH - Road Dedication Plat and Development Agreement
Gary Sonntag reported that the Ascension St. Matthew’s Church has received a conditional use permit for the construction of a new facility on Homestead Boulevard. They have submitted their Development Improvement Agreement and Road Dedication Plat. MOTION. Councilmember Piccolo moved that the Development Improvement Agreement and Road Dedication Plat be approved. Motion seconded by Councilmember Wheeler and carried.
October 24, 2001
21. WATER TREATMENT PLANT, SEDIMENTATION BASIN PAINTING, #23C-2000 - Contract Awarded
Gary Sonntag reported that the committee appointed to review the bids received on the Water Treatment Plant, Sedimentation Basin Painting, has awarded the contract to The Gateway Company, who met all of the bid criteria for the amount of $109,430. This exceeds the budget by $9,430, which will be offset by the line item budget for the water distribution line replacement.
22. CLASS “C” ROAD IMPROVEMENTS, OVERLAYS AND PAINT STRIPING, #15C-2001 - Nielson Construction Co. - Change Order, Final Payment
Gary Sonntag presented a change order to the contract with Neilson Construction Co. for their contract on the Class “C” Road Improvements, Overlays, and Paint Striping. The change order increases the contract $1,338.90 to adjust for as-built quantities. Nielson Construction has also submitted a request for a final payment in the amount of $12,738.90. MOTION. Councilmember Nikas moved that the change order and final payment be approved. Motion seconded by Councilmember Denison and carried.
23. PRICE CITY HISTORY BOOK - Publishers Press - Partial Payment
Joanne Lessar requested ratification of verbal approval to issue a partial payment in the amount of $8,330 to Publishers Press for publication of the Price City History Book. MOTION. Councilmember Piccolo moved that the action be ratified. Motion seconded by Councilmember Wheeler and carried.
24. MOLLY PENOVICH - Payment For Back Pay
Pat Larsen reported that a step increase was not issued for Molly Penovich effective February, 2000. She determined what the back pay was and issued a payment to Molly for the amount of $595. The Council felt Pat’s actions was appropriate, but that where it was in a prior year’s budget, that the Council should have approved it and a minute entry made in the minutes.
Pat also reported that in the past several months, several employees have not received their anniversary raises on time and the Accounting Department has had to go back and determine back pay. This takes a lot of time to recalculate over a period of several months. Keith Wight stated that the problem exists due to department heads not getting their evaluation reviews completed and turned into him in time so that increases can be processed. Keith stated that Sharon Klarich will provide clerical assistance to him for approximately 2 hours/day in order that he can follow up on this process. Councilmember Tatton suggested that the Accounting Department and Human Resources get together and report back to the Council within 30 days to determine if this process has been streamlined and that reports are getting back in a timely manner.
25. LISA PETERSON - Administrative Leave
Pat Larsen reported that Lisa Peterson has an illness and is out of sick leave and vacation. She has advanced Lisa five days of sick leave and requested that the Council consider allowing five days administrative leave. MOTION. Councilmember Denison moved that five days administrative leave be approved. Motion seconded by Councilmember Tatton and carried.
26. ROBERT WHITTEN - Reclassification Denied, Lay Off and Rehire Approved
Keith Wight reported that at the last meeting, the Council gave approval to reclassify Robert Whitten from temporary/part time to permanent/full time if the funds could be found. Ken Harney was able to transfer money within his department line items. MOTION. As there were questions regarding the need for a permanent Meter Reader, Councilmember Wheeler moved that the reclassification be denied, that Mr. Whitten be laid off effective October 31, 2001, and that he be rehired on an emergency basis effective November 1, 2001. Further, that this issue be reviewed and a report submitted to the Council by November 30, 2001. Motion seconded by Councilmember Denison and carried.
October 24, 2001
27. RESOLUTION - Policy On Time Clocks, Tardiness, Absences and Breaks - Tabled
Keith Wight presented a policy on time clocks, tardiness, absences and breaks. He presented a similar policy approximately six months and since that time, he and Nick Sampinos have reviewed it and come up with this final version. MOTION. As there were questions regarding breaks, Councilmember Nikas moved that the policy be tabled and that Keith be directed to review this issue with department supervisors. Motion seconded by Councilmember Wheeler and carried.
28. 125 CAFETERIA PLAN - Advance Funding
Keith Wight requested ratification of verbal approval to advance a payment of $3,000 to the 125 Cafeteria Plan. MOTION. Councilmember Tatton moved that the action be ratified. Motion seconded by Councilmember Nikas and carried.
29. INFLUENZA SHOTS FOR EMPLOYEES - Approved
MOTION. Councilmember Piccolo moved that influenza shots be provided for all City employees. Motion seconded by Councilmember Nikas and carried.
30. PRICE RIVER WATER IMPROVEMENT DISTRICT - Report
Councilmember Denison reported that the Price River Water Improvement District approved the repayment plan regarding the back billing on the Market Express/Car Wash facility.
31. HELPER CITY - Report On Water Transmission Lines
Councilmember Denison reported that he met with Helper City and provided them with a map regarding a section of property involved in the Water Transmission Lines. He will follow up them to determine the best route.
32. RAY RICHENS - Request To Purchase Property Denied
Councilmember Nikas reported that the committee appointed to review the request of Ray Richens to purchase a portion of City property located next to his residence at 867 North 600 East is recommending that the request be denied. There are too many variables with regards to the storm drain that goes through there. The committee also found that improvements made by Mr. Richens on his property have encroached upon the City’s property. MOTION. Councilmember Nikas moved that the request be denied and that Mr. Sampinos issue a letter to that effect. Motion seconded by Councilmember Tatton and carried.
Meeting adjourned at 7:52 p.m.
APPROVED:
ATTEST: Lou Colosimo, Mayor
Joanne Lessar, City Recorder