Minutes of The Price City Council
Meeting
City Hall: Price, Utah
November 12, 2003, 5:30 p.m.
Present:
Mayor Joe L. Piccolo Joanne
Lessar, City Recorder
Councilmembers: Nick
Sampinos, City Attorney
Betty P. Wheeler Gary Sonntag, Public Works
Director/City Engineer
Stephen L. Denison Nick Tatton, Community Director
Richard Tatton Keith Wight, Human Resource Director
Don G. Reaveley, Jr. Kevin Drolc, Police Lieutenant
Jeanne McEvoy
Excused: Pat Larsen, Finance
Director
Others Present:
Joe Christman Nancy Cammans Loni
Cammans Carole Giles
Karon Mills Bill
Gibson Kirk
Mascaro Jodi Mascaro
Travis Leautaud Jack Leautaud Joyce Daniels Art
Daniels
Lori Prince Madelaine
Nyffeler Viki Bowman Jane
Berneche
Mayor Piccolo led the Pledge of
Allegiance. Roll was called with the
above members present.
1. PUBLIC INPUT -
Loni Cammans - American Tribute
Loni Cammans invited the Mayor and
Council to attend a presentation at the Carbon High School Auditorium to honor
our local military servicemen/women and their families. The program will be held on Thursday,
November 13, at 7:00 p.m. and is sponsored by the Carbon High School
FCCLA.. The program will include
entertainment from the Carbon High School performance groups, military tribute,
and video presentation. Guest speakers
will be Margaret and Meredith Wahlstrom, who lost families members when
American Airlines Flight 11 was highjacked and crashed into the World Trade
Center on 9-11-01.
2. COUNCILMEMBERS
REPORT - Update
Mayor Piccolo and the Councilmembers
presented reports on the activities taking place in their individual
departments.
3. MINUTES -
October 22, 2003, November 6, 2003
MOTION.
Councilmember Denison moved that the minutes of the October 22, 2003 and
November 6, 2003 meetings be approved as written. Motion seconded by Councilmember Tatton and carried.
4. BID OPENING -
CDBG Project 2002-03, ADA Door Access (Rebid) - Committee Appointed
The following bids were received for
automatic door openers on City Hall and the Museum.
Accent Automatics, Inc., Orem, Utah $12,000
Kent Stilson Const., Orangeville,
Utah $15,830
Access Door Systems, Sandy, Utah $12,000
MOTION.
Councilmember Tatton moved that a commitee, comprised of Gary Sonntag,
Fermin Gutierrez, Nick Tatton, Pat Larsen, and John Procarione, be appointed to
review the bids and given the power to act.
Motion seconded by Councilmember Wheeler and carried.
5. HELPER ELECTRIC
LIGHT PARADE - Contribution and Float Approved
Kirk Mascaro, Helper City
Councilmember, requested that the Council consider contributing towards the
Helper Electric Light Parade and to enter a float in the parade. The funds will be used to pay for the chili
dinner, the craft fair, and cash prizes for 1st, 2nd, and
3rd place float winners. MOTION. As this event benefits the citizens of
Price, Councilmember Tatton moved that $150.00 be contributed. Motion seconded by Councilmember Reaveley
and carried.
MOTION.
Councilmember Denison moved that the City enter a float in the Helper
Electric Light parade. Motion seconded
by Councilmember McEvoy and carried.
November
12, 2003
6. CHAMBER OF
COMMERCE - Rental Fees Waived
Karon Mills, Executive Director of
the Chamber of Commerce, requested that the Council consider waiving the rental
fees for their office located in the Price Community Center for approximately
three quarters of this year. The
Chamber suffered a tremendous loss when they brought back the PRAC Rodeo. In order to assist, Mayor Piccolo asked if the Chamber would be
interested in having Price City act as their fiscal agent. Councilmember Tatton stated that in essence,
Price City would act as their Abookkeeper@.
Carbon County performs this function for Carbon County Recreation. They are not the owner and have nothing to
do with their funds. They just act as
their Abookkeeper@.
Mayor Piccolo stated that the Chamber has run well for many years. It just needs to be revived. Mrs. Mills stated that at the present, the
Board is looking at who they are, what they do, and what they want to be. It might be a good time to look at this
suggestion. She will take this back to
their board and if they are receptive, she will set up the ground rules and
policies and report back to the Council.
MOTION.
Councilmember Denison moved that the rental fees be waived as requested
above. Motion seconded by Councilmember
Tatton and carried.
7. BILLY BROWN -
Culture Connection Board Member
MOTION.
Councilmember Reaveley moved that Billy Brown be approved as a member of
the Culture Connection Board. Motion
seconded by Councilmember Wheeler and carried.
8. MEMORANDUM OF
UNDERSTANDING - Southeastern Utah Association of Local
Governments
Councilmember Reaveley presented a
Memorandum of Understanding between Price City and the Southeastern Utah Association
of Local Governments. This memorandum
establishes the scope of work and financial arrangements for contract labor
assistance for the provision of certain services supportive of the Pre-Disaster
Mitigation Planning process being carried out by the Southeastern Utah
Association of Local Governments. MOTION. Councilmember Reaveley moved that the
Memorandum of Understanding be approved and that the Mayor be authorized to
sign the document. Motion seconded by
Councilmember Tatton and carried.
9. CLASS
AC@ ROAD IMPROVEMENT, #1C-2003 - Nielson Construction, Inc. -
Change Order, Partial Payment #1
Councilmember Reaveley presented a
change order to the contract with Neilson Construction, Inc. for the Class AC@ Road Improvement project.
The change order reduces the contract $15,269.85 to reflect as-built
pavement work. Also submitted was a
request for partial payment #1 in the amount of $120,732.79, which reflects a
5% retainage in the amount of $6,354.36.
MOTION.
Councilmember Reaveley moved that the change order and partial payment
be approved. Motion seconded by
Councilmember McEvoy and carried.
10. WATER TRANSMISSION PIPELINE, #1C-2002 - Condie Construction
Co. - Final
Payment
Councilmember Wheeler presented a
request for a final payment in the amount of $50,000 submitted by Condie
Construction for their contract on the Water Transmission Pipeline
project. MOTION. Councilmember Wheeler moved that the final
payment be approved. Motion seconded by
Councilmember Denison and carried.
11. WATER TRANSMISSION PIPELINE PROJECT - Plateau Mining
Corporation
Gary Sonntag presented a
Relinquishment of Easement/Rights-of-Way and Quit Claim Deed with Plateau
Mining Corporation pertaining to the Water Transmission Pipeline project. The Relinquishment of
Easements/Rights-of-Way is for older pipelines that are no longer in use. The Quit Claim Deed is to revise and add easements
in order to fit the present as-built pipeline route. MOTION.
Councilmember Wheeler moved that the above documents be approved and
that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by
Councilmember Denison and carried.
12. ACCOUNTING SOLUTIONS, K & A CLEANING - Home Occupied
Businesses Approved
Councilmember McEvoy reported that
the Planning and Zoning Commission gave a favorable
recommendation to the following
requests for home occupied businesses.
November
12, 2003
Accounting Solutions - 320 Madison Avenue, Heidi
Jennings-Owner
K & A Cleaning - 239 South 600 West, Audrey
Anderson/Kristi Feichko-Partners
MOTION.
Councilmember
McEvoy moved that the businesses be approved upon the purchase of a business
license. Motion seconded by Councilmember
Wheeler and carried.
13. CARDIO PUMP AND YOGA IN THE CASTLE
VALLEY, LEAUTAUD=S BUSINESS PARK - Conditional Use
Permits
Councilmember McEvoy reported that
the Planning and Zoning Commission gave a favorable recommendation to the
following requests for Conditional Use Permits
Cardio Pump and Yoga In The Castle
Valley - 253 East
Main Street, Kari Moynier/Carolyn Deleeuw-Owners (Business and Sign)
Leautaud=s Business Park - Phase III Tire and Lube Shop, 367
West 600 South - Final Approval
MOTION.
Councilmember McEvoy moved that the requests be approved and that
Conditional Use Permits be issued.
Motion seconded by Councilmember Tatton and carried.
14. SWIMMING POOL LANE LINES - City Participation
Mayor Piccolo reported that the Carbon
School District is contributing $1,500 towards the purchase of lane lines to be
used at the swimming pool complex during swim meets. He recommended that the City contribute the balance of $1,800
towards that purchase. These funds
could be taken from the swimming pool equipment. Councilmember McEvoy expressed concern as she understood that the
swimming pool projects would be completed first and if there were any funds
left, they could be used towards this purchase. Mayor Piccolo stated that the lane lines are needed by November
21st. He confirmed with the
Finance Director that there would be money left from unused temporary
help. MOTION. Councilmember Denison moved that $1,800 be
contributed towards the purchase of the lane lines. Motion seconded by Councilmember Wheeler. The motion carried with the following vote:
Councilmember Wheeler - Aye Councilmember
Denison - Aye
Councilmember Tatton - Aye Councilmember
Reaveoey - Aye
Councilmember McEvoy - Naye
15. LYLE BAUER, WILLIAM BARNES, LEONARD MILLER, PAUL BEDONT -
Travel Approved
Mayor Piccolo presented the
following travel requests.
Lyle Bauer - Utah Community Forest Council,
December 10, 11, Sandy, Utah
William Barnes
- P.O.S.T. Command College, December 8-11, Salt Lake City, Utah
Leonard Miller - Extinguishing Youth Firesetting
& Reading Smoke and the Art of First Due, November
20-22, Park City, Utah
Paul Bedont - Fire/Arson Investigator Academy,
December 8-12, Las Vegas, Nevada
MOTION.
Councilmember Tatton moved that the travel be approved. Motion seconded by Councilmember Denison and
carried.
16. FINANCIAL TREND ANALYSIS AND THREE YEAR BUDGET - Workshop
Scheduled
Nick Tatton reported that a workshop
has been scheduled for Tuesday,
December 9, 2003, to review the
three year projected budget and a financial trend analysis. The meeting will be held in Room 207 and
begin at 8:00 a.m. and is projected to last all day. Lunch will be brought in.
17. ELECTRICAL AGREEMENT - College of Eastern Utah
Nick Tatton presented an agreement
between Price City and the College of Eastern Utah regarding access to and
service of an on-campus substation.
Nick called attention to the paragraph crossed out by Dennis Geary. The paragraph refers to the substation steel
framework constructed closer to the metal chain-link fence surrounding the
substation than is acceptable, pursuant to Utah Power and Light and City
standards. The Council questioned whether
DennisGeary is authorized to sign the agreement for the college. MOTION. Councilmember Tatton moved that the
agreement be approved and that the Mayor be authorized to execute the
document. The motion died for lack of a
second. MOTION. Councilmember Denison moved that
November
12, 2003
the agreement be approved pending
reinsertion of the above paragraph and verification of Mr. Geary=s signature. Motion seconded by Councilmember McEvoy and
carried.
18. COMMUNITY IMPACT BOARD PROJECT LISTS - Public Hearing
Scheduled
MOTION.
Councilmember Denison moved that a Public Hearing be scheduled for
Tuesday, November 25, 2003, to receive public comments on the updated short
term and long term Community Impact Board projects. Motion seconded by Councilmember Wheeler and carried.
19. VOLUNTEERS OF AMERICA PROGRAM - Space Rental At Price
Community Center
Vickie Bowman requested that the
Council consider renting office space in the Price Community Center to the
Volunteers of America program. This is
a national, nonprofit, spiritually based organization providing local human
service programs, and opportunities for individual and community involvement. They recently received a grant to implement
a Foster Grandparent Program in Southeastern Utah. They have a Program Manager who will operate out of Price
and need office space for their main
office. They need a small office for a
desk, file cabinet and fax machine.
Nick Tatton stated that there is space available that was recently
vacated by United Way. MOTION. Councilmember Reaveley moved that the
Volunteers of America be authorized to rent office space in the PCC for
$77/month and that it be reviewed in one year.
Motion seconded by Councilmember McEvoy and carried.
20. PUBLIC INPUT -
Madelaine Nyffeler - Price Community Theatre
Madelaine Nyffeler reported that the
Price Community Theatre will be using the Civic Auditorium to present the play AThe Nutcracker@.
The dates for this presentation will be December 11th, 12th,
and 13th and December 18th, 19th and 20th.
21. MARTY AND AMY OLSON - Final Release of Development
Agreement
Gary Sonntag reported that Marty and
Amy Olson are eligible for a final release of the Development Agreement and
remaining funds in escrow in the amount of $60.00. They have completed their project at 672 South 200 East. MOTION. Councilmember Reaveley moved that final
release of the development agreement be approved. Motion seconded by Councilmember Denison and carried.
22. CANVASS OF ELECTION
The Mayor and Council acted as the
Board of Canvassers for the November 4, 2003 General Election. Joanne Lessar reported that there were no
outstanding Absentee Ballots, but there were 8 Provisional Ballots. Out of the 8 Provisional Ballots, five were
counted and added to the cumulative ballots cast. One of the Provisional Ballots was not a registered voter and two
were not filled out properly. Joanne
Lessar certified and verified the counts as follows:
Candidates Name
Term and Office Total Votes
Joe Christman Councilmember - 4 Years 740
David A. Cox
Councilmember - 4 Years 219
Stephen L. Denison Councilmember - 4 Years 783
Mike Metzger Councilmember - 4 Years 549
Don Reaveley Councilmember - 4 Years 583
Richard Tatton Councilmember - 4 Years 843
Jeanne McEvoy Councilmember - 2 Years 743
Jeffrey H. Nielson
Councilmember - 2 Years 597
MOTION.
Councilmember Denison moved that the election results be accepted. Motion seconded by Councilmember Tatton and
carried.
23. CHRISTMAS GIFT CERTIFICATES - Approved
MOTION.
Councilmember Denison moved that Christmas gift certificates be approved
for employees and Board Members in the following increments. Motion seconded by Councilmember Wheeler and
carried.
Full Time $50.00; Part Time $30.00;
Board Members $20.00
November 12, 2003
24. CONSOLIDATION OF IS AND DATA PROCESSING DEPARTMENTS - Approved
Nick Tatton reported that Pat Larsen
is requesting permission to combine the IS and Data Processing
Departments. This would eliminate the
Communications Department, simplify the budget and minimize miscoding
errors. Six new line items would be
added to streamline the accounting. MOTION. Councilmember Denison moved that the request
be approved. Motion seconded by
Councilmember Tatton and carried.
25. ANNUAL AUDIT - Smuin, Rich & Marsing - Partial Payment
Nick Tatton presented a request for
a partial payment in the amount of $3,488.00 submitted by Smuin, Rich &
Marsing for their contract on the annual audit. MOTION.
Councilmember Denison moved that the partial payment be approved. Motion seconded by Councilmember Tatton and
carried.
26. NEW MILEAGE RATE - Adopted
Nick Tatton reported that the
Accounting Department is requesting permission to adopt the new mileage rate
for the Calendar Year 2004 to $.375, which is according to IRS Standards. The present rate if $.36. MOTION. Councilmember Dension moved that the new
rate be approved and that it become effective July 1, 2004. Motion seconded by Councilmember Tatton and
carried.
27. PURCHASE OF CASELLE SQL UTILITY BILLING, CASH RECEIPTING,
SERVICE ORDER,
ELECTRONIC METER READING AND DIRECT
PAY PROGRAMS
Nick Tatton reported that the
Accounting Department is requesting permission to purchase the Caselle SQL
programs for Utility Billing, Cash Receipting, Service Orders, Electronic Meter
Reading Interface, Check Endorsement,
and Direct Pay programs. Total
cost for this equipment is $26,238.00 and will require a line item budget
adjustment. MOTION. Councilmember Denison moved that the request
be approved. Motion seconded by
Councilmember Wheeler and carried.
28. RON NEWMAN - Additional Compensation Approved
Keith Wight reported that in the
absence of the Buildings and Maintenance Supervisor, Ron Newman was asked to
step in and fill that responsibility.
Mr. Newman took on the extra responsibility for 6 weeks, which included
the functions of department supervisor.
It is recommended that Mr. Newman receive additional compensation in the
amount of $300. MOTION. Councilmember Tatton moved that the
additional compensation be approved.
Motion seconded by Councilmember Wheeler and carried.
29. PRICE RIVER WATER
IMPROVEMENT DISTRICT - Update
Councilmember Wheeler reported that
elections were held at the Price River Water Improvement District for a new
Boardmember. Tommy Matthews was the
successful candidate. As a Board Member
of PRWID, she attended the Utah Association of Special Districts annual
convention in Provo and received a certificate of completion. She received a lot of valuable information
at the workshop.
30. INTERNATIONAL DAYS UPDATE - Chamber of Commerce To Retain
Booth Rental Fees
Councilmember Denison reported that
several months ago, the Chamber of Commerce requested that they be allowed to
retain the fees received for booth rental during the International Days events
totaling $3,043.00. However, it was
never acted upon. MOTION. Councilmember
Denison moved that the Chamber be
allowed to retain those funds for one year.
Motion seconded by
Councilmember Wheeler and carried.
31. INTERNATIONAL DAYS CHAIRMAN FOR 2004 - Councilmember Jeanne
McEvoy
MOTION.
Councilmember Wheeler moved that Councilmember McEvoy be appointed as
the Chairman for the 2004 International Days events. Motion seconded by Councilmember Denison and carried.
November
12, 2003
32. PIGEON REMOVAL ON DOWNTOWN BUILDINGS - Update
Mayor Piccolo reported that the
person who has been trapping the pigeons on the rooftops of the buildings
located between Carbon Avenue and 1st West would like the City to
build some pigeon coops or small enclosures that can be placed on top of the
buildings. The pigeons are less active
in the winter and are easier to catch.
It was felt that the Maintenance Department would be able to build these
small Abuildings@.
Meeting adjourned at 8:10 p.m.
APPROVED:
ATTEST: Joe
L. Piccolo, Mayor
Joanne Lessar, City Recorder