Minutes of the Price City Council Meeting

City Hall: Price, Utah

November 12, 2008 at 5:30 p.m.

Present:

Mayor Joe L. Piccolo Gary Sonntag, Public Works Director

Councilmembers: Aleck Shilaos, Police Chief

Jeff Nielson Nick Tatton, Community Director

Jeanne McEvoy Laurie Tryon, City Recorder

Kathy Hanna-Smith John Daniels, Human Resource Director

Richard Tatton Nick Sampinos, City Attorney

Pat Larsen, Finance Director

Excused Absence: Councilmember Davis

Others Present: Billy Wardle, Jason Wichmann, Cory Vogrinec, Trevor Lindt, Jerry Giraud, Bryce Slaugh, Ron Brewer, Sam and Billie White, J.R. Herrera, Rowdy Christensen, Bryce Bryner

Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.

1. PUBLIC COMMENT- No public comment was received.

2. COUNCILMEMBERS REPORT-The Mayor and Councilmembers presented an update on the

activities and functions in which they have participated.

3. PUBLIC HEARING- To Receive Input on the Proposed Carbon School District/ LDS Church Subdivision Located at Approximately 50 East 500 North

MOTION. Councilmember Tatton moved to open the public hearing at 6:07 p.m. Motion seconded by Councilmember Nielson and carried. No public comment was received. MOTION. Councilmember Tatton moved to close the public hearing at 6:08 p.m. Motion seconded by Councilmember Hanna-Smith and carried.

4. ATWOOD BASEBALL COMPLEX- Mayor Piccolo

The City Council will request assistance from Carbon County for additional red dirt at the Atwood

Baseball Complex. Finance Director, Pat Larsen will check the budget to determine if funding

exists to pay for the red dirt. MOTION. Councilmember Hanna-Smith moved to approve the

purchase of red dirt for the Atwood Baseball Complex contingent upon the availability of funding.

Motion seconded by Councilmember Tatton and carried.

5. STATE OF UTAH-MEDICAL EXAMINER INVESTIGATOR SERVICE AWARD- Aleck

Shilaos

The Utah State Medical Examiner’s Office recognized Chief Shilaos for his 20 plus years of service as their representative medical examiner in Carbon County. Chief Shilaos was the only Medical Examiner in Carbon County for several years in the 1980’s.  In the late 1980’s or early 90’s, a Carbon County Deputy was brought into the program due to the call load.  Over the past several years other Price City Officers and County Deputies have been trained as Medical Examiner Investigators which has allowed Chief Shilaos to pursue other areas of law enforcement. Police Chief Aleck Shilaos was recognized by Price City Council and Mayor Piccolo for his many years of dedicated and professional service.

6. RECOGNITION OF WATER DEPARTMENT EMPLOYEES- 20” Water Transmission Pipeline Break

On Wednesday, October 8, 2008, City crews were alerted to a major water break of catastrophic

proportions on a 20-inch culinary water transmission pipeline. The break occurred in an area

approximately ¼ mile south of the Carbon Power plant on the Ash Haul Road. Sam White, Water

and Sewer Department supervisor mobilized the crew. Crews worked through the night to

stabilize the site. The break area was isolated from the rest of the pipeline. The situation was an

emergency and of such size that it was necessary to bring in additional workers and equipment.

Nelco Contractors, having worked for the City and having recently completing the pipeline

relocation near the Colton Bridge, were called in. The damaged pipeline was removed, replaced

and backfilled. The days that followed included a persistent effort of City staff, to disinfect, flush

November 12, 2008

and clean the line. Due to dwindling water storage tank levels, the Price River Water Improvement

District (PRWID) was contacted for supplemental water delivery. PRWID furnished water over an

approximate 3 to 4 day period causing them to run three overtime graveyard shifts. The City’s

pipeline was not put back in service until safety and water quality standards were met. A

temporary bypass road was built to mitigate the disruption to Rocky Mountain Power’s Ash Haul

Road. The City is appreciative of the support, cooperation and assistance provided by its

neighboring utility providers. Sam White complimented the City’s Water & Sewer Department

staff for their ability to respond quickly to such an emergency. He praised the staff members and

noted that their ability to respond promptly and efficiently are a direct result of their prior training,

skill development, practice and longevity on the job. The Mayor, City Council and Gary Sonntag

presented each of the water department staff with recognition for a job well done.

7. PRICE RIVER TRAIL- Video Presentation and Project Update

On Thursday, November 6, 2008, nineteen (19) persons attended an open house for the Price River Trail. Gary Sonntag gave an introduction and history of the project including a video presentation created by Jones & Demille Engineering explaining the project. Gary Sonntag stated that ample time was allotted for questions and answers and he perceived that the visitors and interested individuals view the project as favorable. No one offered any opposing view points.

PLANNING AND ZONING COMMISSION

Nick Tatton reported that the Planning and Zoning Commission gave the following recommendations on

applications for Conditional Use Permits

CONDITIONAL USE PERMITS (CUP)

8. a. Carbon School District/ LDS Church Subdivision- 50 E. 500 N. - Final

b. Lot Line Adjustment- 690 S. Hwy. 55- Kevin Axelgard- Preliminary and Final

c. Clint Motte Property Issue- 1592 E. 500 S.- Compliance Review-Tabled

d. Sorenson Communications- Lighting Compliance Review

e. Planning and Zoning Training Retreat- Date Set for Dec. 8, 2008

MOTION. Councilmember Hanna-Smith moved to grant final approval on items a and b as recommended

by the Planning and Zoning Commission. Motion seconded by Councilmember McEvoy and carried.

CONSENT AGENDA - Councilmember Nielson moved to approve items 9 through 26 with item 27

removed for discussion. Motion seconded by Councilmember Tatton and carried.

9. MINUTES

October 22, 2008 City Council Meeting

October 22, 2008 CDBG Public Hearing

November 7, 2008 City Council- Workshop

10. BUSINESS LICENSES-Authorization to Approve a Business License for BEALL’S Retailers at

720 West Price River Drive and The Athlete’s Foot at 1183 East Main Street and Sanchez Family

Enterprise, LLC at 39 West Main

11. EASY Program- Authorization and Funding Approval Consistent with the Application Received

from Bookcliff Sales

12. RESOLUTION 2008-17 Authorization to Adopt a Job Description for Office Clerk at the City

Swimming Pool

13. EMPLOYEE APPRECIATION LUNCHEON- Approval of the December 17, 2007 Employee

Appreciation Luncheon for All Employees

14. EMPLOYEE HOLIDAY GIFTS- Authorization to Disperse Annual Employee Appreciation Gifts

to Employees and Board Members

15. RABIES CLINIC- Authorization for Dr. Griggs of Castle Valley Veterinary Clinic, the Use of the

Price City Fire Department Building on January 10, 2009 from 9 a.m.-12 noon for the Annual

Rabies Clinic

November 12, 2008

16. BUILDING FEE WAIVER- Authorization to Waive the Building Permit Fee for the United Way

Renovations of a New Office Space Located at 67 E. Main. The Fee will be Paid by the EASY

Program

17. PRICE CITY AUDIT- Approval of the Agreement Between Smuin, Rich and Marsing and Price

City for the Annual Audit ($10,900) and for the Mayor to Sign the Agreement on Behalf of Price

City

18. CODIFICATION SERVICES- Authorization to Approve an Agreement with Sterling Codifiers

and Price City for Codification Services and for the Mayor to Sign the Agreement on Behalf of

Price City

19. ACCOUNTING- Authorization to Solicit Requests for Proposals for Banking Services

20. RESOLUTION 2008-18 Authorization to Adopt a Resolution and Approve the Enhanced Public

Safety Retirement 4% COLA Option Allowed Under the 2008 Senate Bill 19

21. NEPHI SANDSTONE CORP. - Authorization for Final Payment #1-4 and Change Orders #1-2, #9C-2008 to Nephi Sandstone Corp. for the 100 East Water and Sewer Pipeline Replacement

Nephi Sandstone has completed all of the required work on the 100 East Water & Sewer Pipeline Replacement project. It is necessary to adjust the contract amount to reflect as-built quantities by Change Order #1 (additional water service line, concrete work), increase of $36,032.50 (contract $270,522.50); Change Order #2 (credit, additional asphalt) decrease of $548.12 (contract $269,974.38). Payments (partial) #1 $56,946.15; #2 105,330.00; #3 $94,720.23; (final) #4 $12,978.00.

22. NIELSON CONSTRUCTION- Authorization for Final Payments #1-3 and Change Orders #1-3 to Nielson Construction for the Class C-Sagewood Road #8C-2008

Nielson Construction has completed all of the required work to reconstruct Sagewood Road. Change Orders are necessary to reflect as-built quantities: #1 (additional storm drain replacement) $91,059.74 (contract $229,061.74); #2 (additional gravel, asphalt) $11,833.02 (contract $240,894.76); #3 (additional concrete work, catch basin boxes, asphalt) $56,421.28 (contract $304,477.46). Payments (partial) #1- $91,059.74, #2- $149,835.02, (final) #3- $63,582.70.

23. NELCO CONTRACTORS- Nelco Contractors has Invoiced the City in the Amount of $5,925.15 for the Emergency Repair Work (Labor, Materials and Equipment) done to the Broken 20” Water Transmission Pipeline on October 9, 10 and 13^th, 2008

Nelco Contractors were called in on a broken pipe emergency repair to the City’s 20-inch culinary

water transmission pipe line, ¼ mile south of the Carbon Power plant in the ash haul road. They

assisted the City crews in excavation, removing the broken pipeline, replacing the pipe and

backfilling the hole. They worked on October 9, 10 & 13, 2008 supplying labor, materials and

equipment. Nelco has invoiced the City in the amount of $5,925.15 for the work completed.

24. CITY ENGINEER- Gary D. Sonntag will continue as City Engineer Until the Position is Filled Permanently. The Position Will Run Concurrent with his Position as Public Works Director

Gary D. Sonntag was hired as City Engineer on September 16, 1983. He was promoted to Public

Works Director on November 1, 1997. It was the intent to hire a City Engineer; however, Mr.

Sonntag continued to work as City Engineer to the present (except for brief intervals when that

position was held by others). He will continue as City engineer until that position is filled

permanently and it will run concurrent with his position as Public Works Director.

25. NIELSON CONSTRUCTION- Authorization for Payment to Nielson Construction for the

Emergency Repair Work on the 20 Water Transmission Pipeline.

Nielson Construction completed the pavement repairs, to the Rocky Mountain Power ash haul

road, following the emergency repair to the City’s 20 inch culinary water transmission pipeline. It

was necessary to immediately restore the road pavement so as not to hinder the movement of

traffic on the road and avoid poor weather. Nielson Construction completed the road preparation

and pavement placement in the area where the pipe break took place. They have invoiced the City

in the amount of $5,150.00

November 12, 2008

26. CASTLEVIEW HOSPITAL- Authorization for Price City to Take Control of the Hospital Drive Sewer Pipeline.

Ryan Moynier, CFO of Castleview Hospital has made a request that Price City take over the

ownership and maintenance of their sewer main. It was installed in 1984, in Hospital Drive from

Holiday Inn to a point north of the hospital, a distance of approximately 1740 feet. The pipeline is

a 10- inch concrete pipe with 8 manholes. The City’s Water & Sewer Department are aware of the

Hospital Drive sewer pipeline and its condition and have no objection to taking it over.

27. UTILITIES- Authorization to Approve a Credit for a Portion of an Overage Amount on a Utility

Customers Water Bill in Question from a Severe Water Leak

Councilmember Tatton moved to table the item until further information is brought to Council.

Motion seconded by Councilmember McEvoy and carried.

28. PRWID-Councilmember Tatton reported on the happenings of the last PRWID meeting.

29. COMMUNITY PROGRESS-Update by Kathy Hanna-Smith

· October 29, 2008- Halloween home decoration awards were given

· Griswald Christmas home decorating contest-Judging dates will be December 8-12

· Highway 10 planter will have new plastic and rock added. Flowers will be added next year when the weather breaks

30. UNFINISHED BUSINESS:

a. Committee Review for Street Banners

b. Curb, Gutter and Sidewalk Improvements on 2^nd South

c. Basso Dino-Mine Playground- Nick Sampinos suggested that the City provide the Carbon

County Recreation and Transportation Special Service District. The District requested financial

information regarding the Basso Dino-Mine Playground to verify expenditure of the money

granted by the District for the project. Both Councilmember McEvoy and Pat Larsen stated that

the information has previously been given to the District. Mayor Piccolo suggested that this be

done in person by Price City. A time and date will be set to meet with the District to present

the information.

d. Animal Control- Cove Basin Park

e. Demand Side Management Program

f. New Library Project- Councilmember McEvoy stated that a presentation on concepts for a

new library will be held on Monday, November 17, 2008 at 10:30a.m. in the Price City Library.

g. Water Issue- 100 South 400-500 East

h. Pedestrian Safety- Castle Valley Center

i. Fire Station

31. INTERNATIONAL DAYS- Councilmember McEvoy reported that CEU has a parade float car

that may be duplicated for the City for use in local parades or may even want to sell the float. She

will contact the college for more information and update the Council at a later date.

32. NEW BUSINESS

Helper City requests a $250.00 sponsorship donation from Price City for their annual Christmas

Light Festival. Pat Larsen will have a check ready at the next City Council meeting. She stated that

the item is not a budgeted item but may be funded from the Transient Room Tax Fund as a tourism

related activity and suggested inclusion of a future sponsorship as a line item in next year’s budget.

The Council agreed that the City be a sponsor and will ratify approval at the next Council meeting.

Regular City Council meeting re-adjourned from the Community Development and Renewal Agency

meeting at 6:42 p.m.

Meeting adjourned at 7:10 p.m. by Mayor Piccolo pursuant to the motion by Councilmember McEvoy.

APPROVED ATTEST

___________________________ __________________________

Joe L. Piccolo, Mayor Laurie Tryon, City Recorder