November 23, 1999, 5:30 p.m.
Mayor Lou Colosimo
Councilmembers:
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Staff:
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| Others Present:
Kent Boyack |
Robert Potts |
Tam Gregersen |
MOTION. Councilmember Denison moved that the minutes of the November 9, 1999 meeting be approved as written. Motion seconded by Councilmember Tatton and carried. Councilmember Nikas abstained as he was not at the meeting.
Councilmember Denison stated that at the November 10, 1999 meeting, he misunderstood discussion on the issue of Papa Murphy's meeting all sewer requirements. He understood Papa Murphy's was required to install a sampling manhole, but that was not the case. As such, he is changing his support of the motion and therefore, votes "naye" on Item #15. MOTION. Councilmember Nikas moved that the minutes of the November 10, 1999 meeting be approved as written. Motion seconded by Councilmember Denison and carried.
MOTION. Councilmember Tatton moved that verbal action of the Council to approve a special event beer permit for the Notre Dame De Lourdes Catholic Church be ratified. Motion seconded by Councilmember Denison and carried.
MOTION. Councilmember Denison moved that the tentative budget for FY2000 for the Price River Water Improvement District be approved. Motion seconded by Councilmember Tatton and carried.
Mayor Colosimo presented the following travel request:
- Aleck Shilaos - Criminal Investigation, Denver, Colorado, December 2, 1999
MOTION. Councilmember Wheeler moved that the travel be approved. Motion seconded by Councilmember Denison and carried.
Councilmember Piccolo reported that as part of a community service, approximately 30 members of the Carbon High School Football Team assisted in putting up the wave pool enclosure. Normally it has taken as long as 10 days to 2 weeks and 60 to 70 City employees to put up the enclosure. With the help of the football team, the enclosure was put up in 2 days with only 30 City employees. Councilmember Piccolo felt it would be appropriate to make a contribution to the football team and request them to help each year in putting up and taking down the enclosure. In addition, a one day swimming pool pass be given to each member of the team. Councilmember Wheeler recommended that before this is approved, that it be reviewed by the committee that was assigned to review contributions such as this. The committee consists of herself, Councilmember Denison, Nick Sampinos, and Pat Larsen. Councilmember Piccolo felt that in this particular case, the City received a service. MOTION. Councilmember Piccolo moved that $500 be contributed to the football team plus a wave pool pass for each team member, and that another $500 be contributed to the football team in the spring when they help take the enclosure down. Motion seconded by Councilmember Nikas and carried. Councilmember Wheeler abstained.
Councilmember Piccolo discussed giving one day swimming pool passes for elementary school children for their birthdays. This would be given to students in the Price, Helper, and Wellington areas. MOTION. Councilmember Piccolo moved that one day swimming pool passes be given to each elementary student, kindergarten through 6th grade, and that they be disbursed through the PTA as birthday lunch specials through the calendar year of 1999/2000. Further, that they be validated for a period of 30 days. Motion seconded by Councilmember Denison and carried.
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to Gas-N-Go for a replacement sign at their business located at 104 West 100 North. MOTION. Councilmember Piccolo moved that the sign be approved and that a Conditional Use Permit be issued. Motion seconded by Councilmember Denison and carried.
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to Mama Lia's Pizza for a second and larger sign on the front portion of their building and their current lighted 4 X 6 sign to stand upright on the rooftop. In addition, they gave a favorable recommendation for a temporary conditional use permit on a parking lot to the south of the house next to their business that will allow through traffic to go in the driveway between their building and the house and then circulate back out on the south side of their neighbors house. They currently have an agreement with the City for a temporary conditional use permit on the unpaved parking area behind their building. The rest of this parking lot will fall under that temporary conditional use permit as well. The parking lot will need to be paved in 18 months. MOTION. Councilmember Piccolo moved that the signs be approved and that the conditional use permit and temporary conditional use permit be approved. Motion seconded by Councilmember Nikas and carried.
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests.
- Price Check Auto - Sign and relocation of their business to 410 East Main.
- Hansen, Allen & Luce, Inc. - Business, 375 South Carbon Avenue (BTAC).
MOTION. Councilmember Piccolo moved that the requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Denison and carried.
Councilmember Piccolo reported that Lyle Bauer, representing Price City, presented plans to the Planning and Zoning Commission to exhibit a desert garden on a vacant lot owned by the City located at 55 East 300 South. Mr. Bauer intends to put high desert scenery on half of it and low desert scenery on the other half. This will include bushes, dry bed streams, rocks, etc. It was recommended that the naming of this garden be placed on hold
Gary Sonntag reported that the City received the wave pool enclosure from Yeadon Company. It was installed on November 15 and 16 with the help of a Yeadon technician and 76 helpers comprised of City employees and the Carbon High School Football Team. He presented a change order in the amount of $1,500 to cover the colored interior liners. He recommended that a partial payment in the amount of $148,656 be approved. Five (5%) will be withheld until such time the City receives consent of surety and lien waivers. MOTION. Councilmember Denison moved that the change order and partial payment be approved. Motion seconded by Councilmember Wheeler and carried.
Gary Sonntag reported that it is necessary to purchase a replacement Turbidity Meter and Jar Testing equipment at the Water Treatment Plant. Both items (totaling $6,695) exceed what was budgeted. However, the difference will be offset through interdepartmental budget adjustments. Due to the specialized nature of these items and our confidence in the Hach equipment, he requested permission to waive bidding procedures and purchase this equipment through Hach. MOTION. Councilmember Piccolo moved that the request be granted. Motion seconded by Councilmember Denison and carried.
Gary Sonntag reported that the Florence Subdivision Plat "A" has not been 100% completed. The developer still needs to complete backfilling and installation of two survey monuments. He has encouraged the developer to finish this project without success. He requested permission to make a demand on the Escrow Bond Agreement with First Security Bank in order to secure sufficient funds to complete this work. Cost of this is approximately $400 to $600. MOTION. Councilmember Nikas moved that the request be granted. Motion seconded by Councilmember Tatton and carried.
Gary Sonntag reported that the old wave pool enclosure is old and deteriorated beyond use. He recommended that the enclosure be declared surplus and sold to the public. MOTION. Councilmember Wheeler moved that the old wave pool enclosure be declared surplus and sold. Motion seconded by Councilmember Denison and carried.
Gary Sonntag reported that the Elkridge Subdivision Phase I is eligible for final release #2 of the Development Agreement and all the remaining funds in escrow in the amount of $13,725. MOTION. Councilmember Denison moved that the final release of the Development Agreement, Phase I be approved. Motion seconded by Councilmember Piccolo and carried.
Gary Sonntag reported that the Burger King/Chevron Store is eligible for a final release #2of the Development Agreement and all the remaining funds in escrow in the amount of $3,181. MOTION. Councilmember Piccolo moved that the final release #2 of the Development Agreement be approved. Motion seconded by Councilmember Wheeler and carried.
Gary Sonntag reported that the Cedar Hills Drive Storage Units, Phase I, is eligible for final release of the Development Agreement and all remaining funds in escrow in the amount of $3,041. They have completed everything except landscaping. He recommended that a $500 check be held in escrow to guarantee the landscaping which will be completed in the spring. MOTION. Councilmember Piccolo moved that the release of the Development Agreement be approved and that $500 be held in escrow as recommended above. Motion seconded by Councilmember Nikas and carried.
Gary Sonntag reported that High Mountain Excavation has submitted a request for a partial payment in the amount of $113,107.50 for their contract on the Water System Expansion Project IV Phase IV. MOTION. Councilmember Piccolo moved that the partial payment be approved. Motion seconded by Councilmember Denison and carried.
Pat Larsen presented Resolution #99-24, authorizing a lease/purchase agreement with First Security Bank for the swimming pool enclosure. MOTION. Councilmember Wheeler moved that Resolution #99-24 be adopted and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Piccolo and carried.
Keith Wight asked direction from the Council regarding future benefits for Volunteer Firemen. It has been suggested that they be excluded from receiving medical and dental benefits. The Council discussed the pros and cons of this proposal. Fire Chief Kent Boyack stated that he would like to hire 6 firemen to bring the total employees to 24. Counting himself, he currently has 18, with one on an administrative leave and two that are ill. Councilmember Denison recommended that Fire Chief Boyack and his committee interview the applicants for the Fire Department, select the six most qualified and report back to the Council. At that time, the Council will determine what the City can afford. MOTION. Councilmember Piccolo moved that for the present, that the current policy of providing medical and dental benefits for Volunteer Firemen be left as it is. Motion seconded by Councilmember Wheeler and carried.
Keith Wight reported that the committee assigned to review the applicant for the position of Swimming Pool Program Director selected Tamara Klarich. MOTION. Councilmember Wheeler moved that the promotion of Tamara Klarich to the above position be approved. Motion seconded by Councilmember Denison and carried.
Keith Wight reported that Pat Colosimo has submitted a letter of retirement effective December 31, 1999. MOTION. Councilmember Nikas moved that Pat's retirement be accepted. Motion seconded by Councilmember Tatton and carried.
Keith Wight reported that Hillary Stephens, Library Aide, submitted her resignation approximately two weeks ago. MOTION. Councilmember Denison moved that the resignation be accepted. Motion seconded by Councilmember Tatton and carried.
Keith Wight reported that the last time applications were received for the position of Library Aide, a list was kept of eligible applicants. He requested permission to hire Nancy Labahn as a Library Aide to replace Hillary Stephens. MOTION. Councilmember Wheeler moved that the new hire be approved. Motion seconded by Councilmember Piccolo and carried.
Councilmember Denison reported that due to the promotion of a new Water/Sewer Department Supervisor, some changes have been made. The suggestion has been made that a pager system (on call) be set up so that employees in that department can respond quicker to water and sewer issues. MOTION. Councilmember Denison moved that a committee, consisting of himself, Councilmember Piccolo, Keith Wight, Pat Larsen, Nick Sampinos, Mayor Colosimo, Gary Sonntag, and Sam White, be appointed to evaluate this and report back to the Council. Motion seconded by Councilmember Piccolo and carried.
Councilmember Denison stated that he would like a committee appointed to review comp time and exempt and non-exempt employees and how they relate to comp time. Some employees are questioning whether they are exempt or non-exempt. MOTION. Councilmember Denison moved that the committee consist of Councilmembers Nikas and Wheeler, Keith Wight, Vern Jones, Pat Larsen, Gary Sonntag, Nick Sampinos, Aleck Shilaos, and Mayor Colosimo. Motion seconded by Councilmember Piccolo and carried.
Meeting adjourned at 7:30 p.m.Councilmember Nikas reported that over the past year, he has been attending meetings of the Price/Wellington Canal Board. The board has been discussing the possibility of piping the canal. In December, the different water companies will be voting whether to pipe the canal. Price City needs to make a decision how to vote their stock in those different canal companies. The cost of the project will be approximately $10,550,000, plus $7,500,000 for the Wellington project. Out of the $10,550,000, $6,650,000 will be a grant and $3,900,000 will be a low interest loan from the Utah Division of Water Resources at half percent interest for 30 years. The payback is $141,000 per year. The Control Board has devised a formula on the payback of the loan, which will be $70,000 from the irrigation users, $40,000 from Price City, $16,000 from the sale of residential connections and $15,000 from Wellington City. If the project is less than the $3,900,000 loan amount, the cost of that payback would be reduced proportionately from the above entities. Price City's commitment could eventually amount to $70,000. This includes the payment of $40,000 plus the assessments in the various water companies. The City could offset some of these funds, such as adjusting rates for the various users of the irrigation system and the automation of gates and valves which would help reduce some of the Water Masters time. The Control Board has looked at different issues, such as evaporation, leakage, liability, street crossings and aesthetics of the canal. The Board felt that at some point in time, Price City will need a secondary system. As the City needs more culinary water storage and/or transmission requirements or growth, a secondary system becomes more reasonable to activate. Also there are some concerns what the Environmental Protection Agency will require for the treatment of water in the future and what those costs will be. Councilmember Nikas discussed other issues that the Control Board has reviewed.
Councilmember Nikas stated that besides the above costs, there will be additional costs to the City, such as hooking the parks, cemeteries, schools, etc., to the system. In addition, some of the systems will need to be modified with lower pressure and changing the orifices in the different sprinkler heads. Perhaps Price City may not want to do this until some time later in the future. If the City decides to go along with this project, there will have to be some participation out of the General Fund into a contribution to the irrigation project, whether it be part of the Water Department or a separate fund. There are a lot of pluses on this project, but the negative is that there will be a 30 year commitment of funds. In order for the project to move ahead, the City needs to determine if they want to support it. If Price City does not participate, the project will not be able to move forward.
Councilmember Nikas stated that as there will probably be a lot more engineering on this project, the costs could be a little higher. The Council questioned what effect this large of a payment would have on the City's budget. Each year the Council struggles with the budget and this $60,000 to $70,000 would now be added to it. The Council also questioned the total costs of this project. The engineering hasn't been done yet and the canal route isn't firm. Councilmember Nikas stated that the worst case scenario is a $10, 500,000 project. The project cannot move ahead and authorization for further engineering given until full approval from all canal companies. Councilmember Nikas stated that a decision needs to be made by December as there is a time frame on the loan and the grant money. The Council felt they don't have enough information on the total costs to make a decision at this time. Vern Jones stated that after the engineering is done and if the project goes over budget when it is bid out, the board can reject the bid. It was recommended that the engineering be done so that final costs and any other considerations can be reviewed at that time. MOTION. Councilmember Nikas moved that a report be made back to the Price/Wellington Canal Board that Price City is concerned that the estimated costs do not address all of Price City's concerns and that we would entertain a concept of paying our proportionate share to determine the feasibility and final costs of this project. Motion seconded by Councilmember Denison and carried.