Minutes of The Price City Council Meeting
City Hall: Price, Utah
January 11, 2006, 5:30 p.m.
Mayor Joe L. Piccolo Joanne Lessar, City Recorder
Councilmembers: Pat Larsen, Finance Director
Richard Tatton Nick Sampinos, City Attorney
Jeanne McEvoy Gary Sonntag, Public Works Director/City Engineer
Kathy Hanna-Smith Nick Tatton, Community Director
Jeff Nielson Bret Cammans, Customer Service Director
Aleck Shilaos, Chief of Police
Ann Evans Paul Bedont Lisa Richens Linda Allred
Dana Young John Procarione Elayne Storrs Shane Baggs
Maron King Erica Jenson Scott Olsen Ann Evans
Les Bowen Timothy Frame
Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above members present.
1. PUBLIC INPUT - Fire Chief Paul Bedont Sworn In
Justice Elaine Storrs conducted the swearing in of Fire Chief Paul Bedont.
2. PUBLIC INPUT - Street Department Snow Removal Plan
J. Scott Olsen, Street Department Supervisor, presented snow removal plans for city streets and the course of action during major storms. If all Street Department employees have been called out and there is still a need for more employees, personnel in other departments will be called upon to assist. Residents will be contacted to wait until a snow plow has cleared the street at least once before they push snow onto the road from their sidewalks. This information will be posted on the web site as well. All plow operators will have a copy of these plans as well as a cellular telephone and a list of employees to call out if needed. Plowing will not occur until at least 3 inches of snow has fallen. When the streets have been plowed and salted, the snow will then be hauled away from Main Street and the parking lots. Sidewalks that are the responsibility of the city will then be cleared. Snow will be pulled away from the curb, placed in the middle of the roads and then hauled away. Each plow operator will be required to do a pre and post check of their equipment to make sure it is safe. In order to avoid hitting anything, maps will be provided to mark any obstacles on the streets as well as trees, etc. Employees will be trained on the operation of snow plows along with procedures to follow should an accident occur. Employees not experienced will be placed with seasoned operators so there will not be a problem with inexperience. The equipment will be kept in pretty good condition with a sufficient amount of parts to take care of any problems encountered. Operators will be aware of the priority routes and slick roads in order to keep traffic moving in and out of the city, around businesses, public service buildings, and schools if they are open. The next priority would be the neighborhoods. Contact will be made with Carbon County and the State as there are several roads that belong to the county and State. Cars parked on the street and along side the roads will be addressed. If it gets to be a major problem, the Police Department may be asked to help. Mayor Piccolo thanked Mr. Olsen for his input.
3. COUNCILMEMBERS REPORT- Update
The Mayor and Councilmembers presented an update on the activities they administer.
4. CARBON COUNTY CHAMBER OF COMMERCE - Continuation Of Accounting Services Approved
Shane Baggs, representing the Chamber of Commerce, requested that the City continue to provide accounting services to the Chamber as they have in the past couple of years. It has helped out tremendously. Councilmember Hanna-Smith stated that the city has provided a great service. She believes the Chamber is capable, but felt an outside entity should do it. She is unaware of the time it takes on the City=s part, but supports continuing the service. Councilmember McEvoy stated that when the City agreed to provide this service, it was a temporary situation until the Chamber got back on its feet. That being the case, she questioned how much longer would there be a need for this service, such as one or more years? Mr. Baggs stated that the Chamber is capable of going out and asking someone else to provide this service,
January 11, 2006
but they would like to continue the way it has been done. Pat Larsen stated that she was under
the impression is was temporary. It seems that the Chamber is now firmly on its feet and is continuing to grow and provide more activities, such as the Downtown Alive. There are more transactions to record and more tracking being done, which takes more time. She feels the tax payers money should be used to support services to the tax payers. The City helped the Chamber get through their rough times, but she feels the Chamber now has good leadership, a good board, and can make good sound financial decisions. She doesn=t see the need for our services any more. Councilmember Tatton stated that the majority of the Chamber members are Price City residents, either business or individually. He does not see it as using City tax money irresponsibly for those services. When the City got involved, it was part of a fiduciary issue. The City has a higher level of trust with the accounting and auditing procedures they go through. He is comfortable with having somebody who understands the fiduciary requirements and would like the City to continue helping the Chamber.
Ann Evans, Chamber of Commerce, stated that with the formation of the Main Street partnership board and officers, the Downtown Alive will now be handled through them. The payables will no longer be run through the Chamber. Lisa Richens, Price City Accounting, stated that it is very time consuming as she has to distinguish between what is Price City=s, what is the Chamber=s, what is Downtown Alive and what is the Main street Program. She has to look closely as some of those entities are not getting charged tax. She has to then call them and request that they charge taxes. Councilmember McEvoy asked if the City is setting a precedent? What if other non-profit entities who are struggling financially ask the City to do their accounting? Nick Sampinos stated that yes, there is concern saying yes to some and no to others. The Council will have to stay very neutral and make their decision on a case by base basis. Mayor Piccolo questioned if there would be any legal liability. Mr. Sampinos stated that he didn=t think there would be. Councilmember Nielson stated that it is important to listen to Pat. If it gets too extensive and takes too much time, another person may need to be hired in lieu of helping on International Days and small things. It was questioned if the Chamber should be charged for this accounting service. MOTION. Councilmember Hanna-Smith moved that the City continue providing accounting services to the Chamber and that it be reviewed on an annual basis beginning the first part of November. Motion seconded by Councilmember McEvoy and carried.
5. HARRY STURDY - Planning and Zoning Home Operated Business Fee Refunded
Joanne Lessar reported that Harry Sturdy received approval for a home occupied business in November, 2005l. He paid $40 to the Planning and Zoning Commission for a processing fee. Instead of paying a $50 business license fee in November and then another $100 in January for the entire year, he delayed his business until January. During the time he received approval in November and came in to pay his business license fee, he moved. Since he moved, he was required to go back to P&Z and receive approval for a home operated business at his new location. He paid a second $40 fee to the P&Z for processing. Mr. Sturdy is requesting that the second $40 fee be refunded to him as he never started his business at the previous address. MOTION. Councilmember McEvoy moved that the fee be refunded. Motion seconded by Councilmember Nielson and carried.
6. FINALIZATION OF APPOINTMENT PROCESS FOR NEW COUNCILMEMBER - Placed On Unfinished Business
The Council discussed the finalization process to select a new Councilmember to replace Councilmember Stephen L. Denison who resigned. Councilmember Tatton stated that in order to comply with State law, it is necessary to appoint a replacement within 30 days of the resignation date of January 1, 2006. A notice was placed in the Sun Advocate informing the public that the deadline to submit an application was 5:00 p.m. Tuesday, January 24, 2006. The notice also stated that at a special meeting scheduled for Wednesday, February 1, 2006, a new Councilmember would be appointed. The Council discussed setting a time to interview the applicants. It was recommended that the procedure to interview the applicants be similar to the process used to Ameet the candidates@ prior to an election. A moderator disassociated with Price City could conduct the interview process. MOTION. Councilmember Nielson moved that this item be placed on Unfinished Business for further review. Motion seconded by Councilmember Tatton and carried.
MOTION. Councilmember Tatton moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember McEvoy and carried.
January 11, 2006
Meeting adjourned at 6:45 p.m.
Meeting reconvened at 6:49 p,.m.
7. GOOD SENSE POOL, HOT TUB, AND SOFTENER SERVICE/AM/PM PAINTING AND CLEANING - Home Occupied Business Approved
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Arland and Marie Leonard to operate Good Sense Pool, Hot Tub, and Softener Service/AM/PM Painting and Cleaning at their home located at 645 North Homestead Boulevard subject to review of the chemical storage plans by the Fire Chief. MOTION. Councilmember McEvoy moved that the business be approved upon the purchase of a business license. Motion seconded by Councilmember Tatton and carried..
8. ANTHONY BASSO - Single Lot Subdivision, Conditional Use Permit Approved
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Anthony Basso for a single lot subdivision located at 1560 East Sagewood Road subject to a 10' easement in front of the lot. MOTION. Councilmember McEvoy moved that the request be approved and that a Conditional Use Permit be issued. Motion seconded by Councilmember Hanna-Smith and carried.
CONSENT ITEMS -MOTION. Councilmember Tatton moved that Items #9 through #24 be approved. Motion seconded by Councilmember McEvoy and carried.
9. MINUTES - December 14, 2005, January 3, 2006, January 6, 2006
10. DOLAR ENERGY, LLC (CONOCO/PHILLIPS) - Approval To Lease Oil, Gas and Mineral Rights
This is located on a 40 acre tract of land north of Ridge Road and east of the coal load out facility. The City owns the mineral rights but not the land.
11. SAM WHITE, BILL WARDLE, PAUL BEDONT, STEVE CARLSON, DALVIN BRADLEY, BRANDON SICILIA, RICHARD BOYDEN, NICK TATTON - Travel Approved
Sam White, Bill Wardle - 2006 Rural Water Conference, March 1-3, 2006, St. George, Utah
Paul Bedont, Steve Carlson, Dalvin Bradley - Winter Fire School, January 26-28, 2006, St. George, Utah
Brandon Sicilia - Advanced Taser Re-Certification Course, March 15, 16, 2006, Sandy, Utah
Richard Boyden - DEA Basic Drug Investigator School, May 1-12. 2006, Salt Lake, Utah
Nick Tatton - Streamlined Sales Tax Project, March 23, 2006, Salt Lake, Utah
12. COUNCIL ASSIGNMENTS AND RESPONSIBILITIES, CITY STAFF, CITY BOARDS - Approved For Years 2006, 2007
Richard Tatton - Water Quality Reclamation Policy, PRWID Board Member, Physical Facilities Policy Ditch Companies Policy, Capital Improvements Committee, Fleet Management Policy, Drinking Water Policy, Public Utilities Advisory Board, Personnel Committee, International Days Immediate Past Chair, Power & Light Policy Chairman
Jeanne McEvoy - Recreation Board, Power & Light Policy, Shade Tree Commission, ASCEU
Board Member, City Risk Management Committee, Public Works Policy, Chamber of Commerce Committee, CEU Planning Commission, Personnel Committee, Capital Improvements Committee
Kathy Hanna-Smith - Library Board, Group Insurance Benefits Policy, Volunteer Team Development Policy, Historic Preservation Policy, Engineering Policy, Community Progress Board,
Swimming Pool Policy, Information System Policy, International Days Chair
Jeff Nielson - Planning and Zoning Board, Streets/Maintenance Policy, Water/Refuse Management Policy, Gun Range Committee, Carbon County Emergency Management Committee LEPC, Customer Service Policy, Storm Water Policy Public Risk Management Policy, International Days Chair Elect
Vacant - Price City Youth Council, Nuisance Abatement Policy, Weeds & Mosquitoes, Carbon
County Travel Board, CCRIC Board, Museum/Gallery Policy, Downtown Business Revitalization
Policy, Parks/Cemetery Policy, Cultural/Heritage Committee
January 11, 2006
Gary Sonntag - Allred Ditch Company, Pioneer Ditch #1 and #2, Price Water Co. (Price Canal),
Price River Water Users Association (Scofield Reservoir) Joint Highway Committee, Emergency Planning
Nick Tatton - UAMPS, WAPA, IPA, Economic Development, Council On Aging, BTAC, RC&D, Property, Irrigation Water
Pat Larsen, Finance Director Max Morgan, City Physician
Shari Madrid, City Treasurer J. Scott Olsen, Street/Mtnce. Supv
Gary Sonntag, PWC Director/City Engineer Tom Richardson, Fleet/Shop Supervisor
Nick Tatton, Community Director Francis Duzenack, Bldg. Insp., P&Z
Aleck Shilaos, Chief of Police Joanne Lessar, City Recorder
Paul Bedont, Fire Chief Sam White, Public Utilities Supv.
Nick Sampinos, City Attorney Norma Procarione, Librarian
Bret Cammans, Customer Services Director Tamara Gray, Aquatics Supervisor
John Daniels, Human Resource Director Suda Merriman, Parks/Recreation
Cemetery Sexton - Vacant
Board of Adjustments -Guido Rachiele (Chair), Marie Fausett, Helen O. Smith, David Paur, Jan Young
Planning and Zoning Commission - Larry Bruno (Chair), Alfred Richens, Frankie Sacco, Gary Lyons, Ed Shook, Penny Sampinos, Jeff Nielson (Council)
Library Board - Norma Townsend (Chair), Jim Thompson, Christine Wood, Lea Cotter,
Christopher J. Colt, Sherril Burge, Janet Sparks, Kathy Hanna-Smith (Council), Jennifer Bedont (Youth City Council)
13. POLICE DEPARTMENT - Permission To Purchase Two Police Cars Through USDA Grant
14. NEW TELEPHONE SYSTEM - Contract Awarded To Carbon/Emery Telcom In The Amount of $9,500 (Part !) And $27,999 (Part II)
OLD TELEPHONE SYSTEM AND RADIX METER READING EQUIPMENT DECLARED SURPLUS
15 . PURCHASE OF NEW SERVER - From CDW Government, Inc. In The Amount Of $2,828
PURCHASE OF EQUIPMENT FOR FIBER PROJECT - From CDW Government, Inc. In The Amount of $6,807.67
16. RESOLUTION #2006-01 - Adopting Price City Pool Usage Agreement - Recreational Classes
17. VOCATIONAL REHABILITATION - Intern Placement and Reimbursement Agreement Approved
18. WATER TREATMENT PLANT FILTER BUILDING - Purchase of Water Valve In The Amount Of $2,635 Approved
19. CV-LLC (HIGHWAY PATROL BUILDING PUBLIC IMPROVEMENTS - Partial Release #1 of Development Agreement In The Amount of $43,938
20. SMITH BYRD, LLC , PROJECT #6C-2005 - 300 East Road (East Side) - Change Order #1 and #2
Change order #1 accounts for increased as-built quantities for grading and curb and gutter in the amount of $155. Change Order #2 accounts for the addition of water and sewer service work to the new park, in the amount of $2,885.
21. AIRPORT ROAD, PROJECT #5C-2005 - Nielson Construction Co. - Change Order #1, Final Payment
Change Order #1 decreases the contract by the unused tonnage in the amount of $20,797.59. The final invoice is for $149,258.41.
22. EMERY TELCOM - Communication Equipment Easement (Miller Creek Property)
The easement is a 20 ft. by 20 ft. parcel of land (0.0092 acres, or less) the City owns in upper Miller Creek.
January 11, 2006
23. CARBON SCHOOL DISTRICT - High School Softball Agreement (City To Own and Maintain Softball Field And High School Allowed To Use)
24. 2006-07 BUDGET CALENDAR - Approved
25. RESOLUTION #2006-02 - Establishing The Price City Electric Power Distribution System Policy and Operations Advisory Board of Directors
Mayor Piccolo presented Resolution #2006-02, establishing the Price City Electric Power Distribution System Policy and Operations Advisory Board of Directors. Councilmember McEvoy stated that Section 3 of the policy pertaining to membership indicates one Price City elected official. She has been assigned to that board, however, she recommends that Councilmember Tatton also be on the board. The power contracts are getting complex and complicated and she feels that Councilmember Tatton has a deep understanding of whats going on in those areas and should be the Chairman. Councilmember Tatton accepted the additional assignment. It was recommended that the Chairman be allowed to vote only in the case of a tie. MOTION. Councilmember McEvoy moved that Resolution #2006-02 be approved with the addition of Councilmember Tatton as the Chairman for a one year period and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Nielson and carried.
26. COMMUNITY PROGRESS - Update
Councilmember Hanna-Smith reported that the Community Progress committee will stay on the same schedule arranged by the previous Councilmember.
27. INTERNATIONAL DAYS - Update
Councilmember Hanna-Smith reported that a meeting to start preparations for International Days has been scheduled for 12:00 noon on January 30, 2006. A theme and new events will be discussed as well as the selection of a Grand Marshall.
MOTION. Councilmember Hanna-Smith moved that the meeting adjourn and that an Executive Session be held. Motion seconded by Councilmember McEvoy and carried.
Meeting adjourned at 7:15 p.m.
28. EXECUTIVE SESSION - Possible Litigation (Insurance Benefits)
Meeting reconvened at 7:31 p.m.
29. MARGE SOWER - Supplemental Medicare Insurance Premium
MOTION. Councilmember Tatton moved that staff be authorized to work with Marge Sower and her representative on the collection of her share of the Supplemental Medicare Insurance Premium and that the progress be reported back to the Council. Motion seconded by Councilmember McEvoy and carried.
Meeting adjourned at 7:32 p.m.
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder