Minutes of the Price City Council Meeting

City Hall: Price, Utah

February 13, 2008 at 5:30 p.m.



Mayor Joe L. Piccolo                       Gary Sonntag, Public Works Director

Councilmembers:                             Aleck Shilaos, Police Chief

Jeff Nielson                                           John Daniels, Human Resource Director

Richard Tatton                                    Nick Sampinos, City Attorney

Kathy Hanna Smith                           Laurie Tryon, City Recorder

Rick Davis                                            Pat Larsen, Finance Director            

                                                                Nick Tatton, Community Director


Excused Absence: Councilmember McEvoy, Bret Cammans, Customer Service Director

Others Present:  Debra Dull, Ann Evans, Lisa Richens, Ed Howa, C.J. McManus, Greg Marsing and Savanna Winn, Brent Hadfield and Kate Alleman


Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.

1.             PUBLIC COMMENT- ASCEU representative, Savanna Winn presented an update on the happenings at CEU.  Recent activities held at the college were: Homecoming Week, Miss CEU Pageant and Springfest. The Sun Center has been involved in Active Re-entry and “Newborns in Need”. The group is always working on community participation and sponsorship in the basketball games and different activities.  


2.             COUNCILMEMBERS REPORT- The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.


3.             BID OPENING- Basso Dino Mine Playground- Area Lighting

                The area lighting around the Basso Dino Mine Playground has been bid out. The lighting will be

               configured such that three lights will operate on photo cells and stay on all night. Six other lights

               will also come on by way of photo cell, but will stay on only as long as the time is set, turning off

               possibly around 11:00 P.M. Preparation of the lighting plan and bidding documents were

               completed by Bruno Engineering (electrical engineers). There are two bid schedules: Schedule A

               is for the purchase of the light pole and light fixture. The estimated cost is $9,100.; Schedule B is

               for the installation with corresponding materials. The estimated cost is $36,135. Disclosure:   

               Councilmember Tatton revealed that he insures one of the bidders. Three (3) bids were received:

                                                                                Schedule A                            Schedule B

                TR Electric & Supply Co.       $         8,422.22                                                no bid

                Bodec Inc.                                            8,335.80                                                16,571.60

                ECI                                                         8,561.36                                                27,025.78


                MOTION. Councilmember Davis moved to allow staff to make the final decision and award the

               bid as necessary. Motion seconded by Councilmember Hanna-Smith and carried.


4.             CAPITAL IMPROVEMENT PROJECT UPDATE- Brent Hadfield, City Engineer

                Brent Hadfield gave a power point presentation on the current status of capital improvements

               projects underway in the City.


5.             PUBLIC HEARING- To Receive Input on the CDBG Small Cities Program Project Renovation of the Newhouse Hotel Located on the Southwest Corner of Main Street and Carbon Avenue into Income Targeting Housing Units and Retail Space- Item Struck


6.             PUBLIC HEARING- To Receive Input to Consider a Minor 2 Lot Subdivision Request for the Property Located at 1365 So. Carbon Avenue- Steve Ludlow, CV LLC.

                MOTION. Councilmember Tatton moved to open the public hearing at 6:43 p.m. Motion seconded by Councilmember Nielson and carried. No public comment was received. MOTION. Councilmember Nielson moved to close the public hearing at 6:44 p.m. Motion seconded by Councilmember Davis and carried.  


7.             SMUIN, RICH AND MARSING- Annual Audit Report 2006-2007

                Greg Marsing of Smuin, Rich and Marsing presented and reviewed the audit report for the Fiscal Year ending June 30, 2007. Mr. Marsing reviewed the financial statements, individual fund statements and schedules, the statement of net assets, which included assets and liabilities and reports according to governmental auditing standards. The audit did not find any material instances or weaknesses in internal control. Mayor Piccolo thanked Mr. Marsing for his report.


8.             ECONOMIC ACTIVITY OFFICE- Verification of Rent Intention for Tenants of the Economic Activity Office to Include Carbon County Recreation; Carbon Country Travel Bureau; Carbon County Chamber of Commerce and Direction to Discontinue Lease Terms, Billings, Lease Renewals and Refund of Rent Paid if Appropriate

                Disclosure-Councilmember Hanna-Smith disclosed her involvement with Carbon County Travel Bureau.

                Councilmember Hanna Smith stated that she has never had an issue paying rent. She said that the space they’ve rented is fine and do not expect a refund from the City if it comes to that. The problem arises when only some of the tenants are paying rent and others are not. Mayor Piccolo stated that it was never intended to have payments coming from some tenants and not from others. Councilmember Hanna-Smith would like to see the Chamber of Commerce receive a rent waiver so that it is fair for everyone in the building. This issue has surfaced from the accounting department in that retrieving the rent has become cumbersome and unequally valued. Councilmember Davis had concerns about offering free rent for office space if it put Price City in competition with other members of the community needing to rent office space for profit. Mayor Piccolo stated that the building is used only for governmental agencies and he has spoken to the County regarding the payment of utilities for the County offices. Price City would provide the spaces rent free and if the County could come up with 48% of the utility expense for that building it would create an equal participation from both entities. The City Attorney suggested following through with the 48% request from the County and the City waiving all rent for the government agencies as this approach benefits both entities. MOTION. Councilmember Tatton moved to waive the rent in the Economic Activity building beginning Feb. 12th for the greater good of the community and requested that Carbon County be approached to assist with 48% of the utilities. Motion seconded by Councilmember Davis and carried.

                The accounting office has already sent out the billings for January, February and March but will only need to receive the rent up until February 12, 2008. Nick Tatton suggested amending the existing leases to show the waiving of rent. He will report back to the Council as to how much the actual utilities are each month. If the County decides not to contribute the 48% for utilities then the City will have to decide whether or not each entity would have to be charged for the utilities and rent. MOTION. Councilmember Tatton moved to waive the rent as of February 12, 2008 for the Economic Activity building and to instruct staff to report back to the Council the actual costs of the utilities for the offices used in the building. The item will be placed on unfinished business on the next agenda. Motion seconded by Councilmember Nielson and carried. 


9.             DOWNTOWN PARKING- Discussion and Possible Action

                Mayor Piccolo spoke to many downtown merchants and asked if they liked the idea of the courtesy parking signs placed along Main Street. The merchants that he spoke to seemed willing to participate. The wording on the signs has been approved by the Mayor and Council. Councilmember Hanna Smith spoke to a few of the downtown merchants as well and asked if they park in front of their stores or behind the building. The merchants that park in front of their store had medical reasons or temporary situations that prompted them to park on Main Street.  Most said that they park behind the buildings or in other places than in front of the stores. Most were not in favor of a two hour parking limit. Councilmember Hanna Smith likes the idea of the courtesy parking sign as long as there is not a parking limit. The signs would be made with space on them to add future changes if necessary. Councilmember Hanna Smith stated that she hopes Price City never has to use the minimum parking suggestion. It was requested by Council that Gary Sonntag to order and install eight signs containing the approved message. MOTION. Councilmember Hanna Smith moved to order and install the 8 courtesy parking signs as approved by the Mayor and City Council along the two blocks of Main Street between 100 West and 100 East. Motion seconded by Councilmember Tatton and carried.



Nick Tatton reported that the Planning and Zoning Commission gave the following

recommendations on applications for  Conditional Use Permits:



                a.  Minor 2 Lot Subdivision- 1365 S. Carbon Avenue-Steve Ludlow-CVLLC-Final

                b.  Professional Computer Sales and Serv.-29 N. 600 E.-Doran O’Halloran, Owner-Business and Sign-Final

                c.  Adams Motors- 550 East Main- Amendment-Gus Adams, Owner-Final

                d.  Carbon Coffee-450 E. Main-Lisa Clark and Julie Robertson, Owners-Concept Only

                e.  Eastern Utah Produce-170 W. 100 N.-Jeff Nielson, Owner- Preliminary Only

                f.  Sorenson Communications-600 W. 200 S.-New Building- Price II, LLC.-Ray Morley, Manager-Concept Only

                g.  Newhouse Hotel-Renovation and Land Use-11 West Main St.- Laporte Construction-Concept Only


MOTION. Councilmember Hanna-Smith moved to grant final approval on items a, b, c with items d, f and g presented as information items only. Motion seconded by Councilmember Nielson and carried.


CONSENT AGENDA - Councilmember Tatton moved to approve items 11 through 23 on the agenda.  Motion seconded by Councilmember Hanna-Smith and carried.


11.          MINUTES

                January 23, 2008 City Council Meeting


12.          BUDGET CALENDAR 2008-2009-Pat Larsen


13.          CONTRACTS FOR SERVICE- Post Employment Benefits (OPEB) - Authorization to Enter into a Two-Year License Agreement for Internet Use in the Amount of $2,800 and a $1,000 Service Extension with Milliman GASBhelp.com for assistance meeting GASB 45 and GASB 43 Reporting Requirements


14.          BUDGET TRANSFERS- Authorization to Approve the Mid-Year Budget Transfers FY 2007-2008


15.          PUBLIC HEARING- Authorization to Schedule a Public Hearing at 6 p.m. on February 27, 2008 for Budget Revisions FY 2007-2008


16.          LIBRARY- Authorization to Approve the Gates Foundation Opportunity Online Hardware Grant Program and for the Mayor and City Recorder to Sign the Agreement on Behalf of Price City


17.          CASTLE COUNTRY REGIONAL INFORMATION CENTER (CCRIC) - Authorization to Approve the CCRIC Partnership Operating Agreement and Recommended Budgeting for 2008-2009 Fiscal Year


18.          SEWER PIPE REPLACEMENT- Authorization to Replace the Deteriorated  4” Orangeburg Sewer Pipe with a 6” PVC Sewer Pipe and Connect it to the Existing Cast Iron Pipe under the Police Station


19.          TRAVEL REQUEST

                Tamara Gray- Utah Recreation and Parks Association Conference- March 16-19, 2008- St. George Utah

                Ron Brewer and Bill Wardle-Rural Water Association Conference- February 25-28, 2008- St. George, Utah

                Gary Sonntag- State JHC Non Urban Road Subcommittee-February 19, 2008- N. Salt Lake, Utah


20.          SERVICE AGREEMENT- Authorization to Approve the ELM Locating and Utility Services Agreement Modification #2        


21.          BID AWARD REPORT- An Assigned Committee Chose Nelco Construction to Receive the Bid for the Homestead Boulevard Water Relocation Project #2C-2008

                The committee assigned to evaluate the Bids met and awarded the project to Nelco Construction for the bid amount. Work is anticipated to start in about three weeks.


22.          UDOT CONCRETE PLACEMENT AGREEMENT 2008- Authorization to Use Concrete Replacement Funds Received from the Utah Department of Transportation in the Amount of $4,700 to Repair Concrete Curb, Gutter and Provide Handicap Ramps at Selected Locations on State Roads within City Limits by June 30, 2008


23.          SUNRISE ENGINEERING- Authorization for Final Payment in the Amount of $4,680.00 to Sunrise Engineering for the Completion of the Required Design for the Homestead Boulevard Water Pipeline Relocation- Payment #1 (work release #3)

                Sunrise Engineering has completed all of the required design (work release #3) for the Homestead Blvd Water Pipeline Relocation. They are eligible for final payment in the amount of $4,680.


24.          PRWID- Councilmember Tatton reported on the happenings of the last PRWID meeting.


25.          POWER BOARD- Update by Councilmember Davis


26.          INTERNATIONAL DAYS- Update by Councilmember Davis

·         Expressed gratitude to all members of the committee for all of their hard work and commitment to  International Days each year.

·         Discussion was held as to what needed to be done this year to get ready. Committee member Brianna Welch will check with each committee member on their assignments.

·         The committee is reviewing the possibility of purchasing a movie screen that could be used for International Days. The cost of renting the screen each year is high. If the City owned the screen, it could be used for other activities and rented out to the community. It would then pay for itself in a short time.  



                a. Committee Review for Street Banners

                b. Curb, Gutter and Sidewalk Improvements on 2nd South

                c. Basso Dino-Mine Playground


28.          NEW BUSINESS:

·         Utility Billing Outsourcing- This item did not get added to the agenda for approval. At the last meeting, the Council requested that the outsourcing of utility bills be done locally if possible. Peczuh Printing has quoted a lower price and is able to accommodate the outsourcing project. Pat Larsen requested that the Mayor and Council approve the item tonight for ratification at the February 27, 2008 meeting as all of the forms used for billing have been used and the current billing is ready to be processed. All of the Councilmembers were in agreement to proceed with Peczuh Printing for the utility billing outsourcing.  

·         Financial Status meeting- Scheduled for February 29, 2008 at 7a.m. with the Mayor, City Council and Department Heads.


29.          EXECUTIVE SESSION-Struck


Meeting adjourned at 8:05 p.m. by Mayor Piccolo pursuant to the motion by Councilmember Davis           .


APPROVED                                                                                          ATTEST




___________________________                                                 __________________________

Joe L. Piccolo, Mayor                                                                         Laurie Tryon, City Recorder