Minutes of the
City Hall: Price,
February 13, 2008 at 5:30 p.m.
Councilmembers: Aleck Shilaos, Police Chief
Kathy Hanna Smith Laurie Tryon, City Recorder
Rick Davis Pat Larsen, Finance Director
Nick Tatton, Community Director
Excused Absence: Councilmember McEvoy, Bret Cammans, Customer Service Director
Present: Debra Dull, Ann Evans, Lisa
Richens, Ed Howa, C.J. McManus, Greg Marsing and Savanna Winn,
Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.
COMMENT- ASCEU representative, Savanna Winn presented an update on the
happenings at CEU. Recent activities
held at the college were: Homecoming Week, Miss CEU Pageant and Springfest. The
2. COUNCILMEMBERS REPORT- The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.
3. BID OPENING- Basso Dino Mine Playground- Area Lighting
The area lighting around the Basso Dino Mine Playground has been bid out. The lighting will be
configured such that three lights will operate on photo cells and stay on all night. Six other lights
will also come on by way of photo cell, but will stay on only as long as the time is set, turning off
possibly around 11:00 P.M. Preparation of the lighting plan and bidding documents were
completed by Bruno Engineering (electrical engineers). There are two bid schedules: Schedule A
is for the purchase of the light pole and light fixture. The estimated cost is $9,100.; Schedule B is
for the installation with corresponding materials. The estimated cost is $36,135. Disclosure:
Councilmember Tatton revealed that he insures one of the bidders. Three (3) bids were received:
Schedule A Schedule B
TR Electric & Supply Co. $ 8,422.22 no bid
Bodec Inc. 8,335.80 16,571.60
ECI 8,561.36 27,025.78
MOTION. Councilmember Davis moved to allow staff to make the final decision and award the
bid as necessary. Motion seconded by Councilmember Hanna-Smith and carried.
IMPROVEMENT PROJECT UPDATE-
projects underway in the City.
5. PUBLIC HEARING- To Receive Input on the CDBG Small Cities Program Project Renovation of the Newhouse Hotel Located on the Southwest Corner of Main Street and Carbon Avenue into Income Targeting Housing Units and Retail Space- Item Struck
HEARING- To Receive Input to Consider a Minor 2
MOTION. Councilmember Tatton moved to open the public hearing at 6:43 p.m. Motion seconded by Councilmember Nielson and carried. No public comment was received. MOTION. Councilmember Nielson moved to close the public hearing at 6:44 p.m. Motion seconded by Councilmember Davis and carried.
7. SMUIN, RICH AND MARSING- Annual Audit Report 2006-2007
Greg Marsing of Smuin, Rich and Marsing presented and reviewed the audit report for the Fiscal Year ending June 30, 2007. Mr. Marsing reviewed the financial statements, individual fund statements and schedules, the statement of net assets, which included assets and liabilities and reports according to governmental auditing standards. The audit did not find any material instances or weaknesses in internal control. Mayor Piccolo thanked Mr. Marsing for his report.
ACTIVITY OFFICE- Verification of Rent Intention for Tenants of the Economic
Activity Office to Include
Disclosure-Councilmember Hanna-Smith disclosed her involvement with Carbon County Travel Bureau.
Hanna Smith stated that she has never had an issue paying rent. She said that
the space they’ve rented is fine and do not expect a refund from the City if it
comes to that. The problem arises when only some of the tenants are paying rent
and others are not. Mayor Piccolo stated that it was never intended to have
payments coming from some tenants and not from others. Councilmember
Hanna-Smith would like to see the Chamber of Commerce receive a rent waiver so
that it is fair for everyone in the building. This issue has surfaced from the
accounting department in that retrieving the rent has become cumbersome and
unequally valued. Councilmember Davis had concerns about offering free rent for
office space if it put
The accounting office has already sent out the billings for January, February and March but will only need to receive the rent up until February 12, 2008. Nick Tatton suggested amending the existing leases to show the waiving of rent. He will report back to the Council as to how much the actual utilities are each month. If the County decides not to contribute the 48% for utilities then the City will have to decide whether or not each entity would have to be charged for the utilities and rent. MOTION. Councilmember Tatton moved to waive the rent as of February 12, 2008 for the Economic Activity building and to instruct staff to report back to the Council the actual costs of the utilities for the offices used in the building. The item will be placed on unfinished business on the next agenda. Motion seconded by Councilmember Nielson and carried.
9. DOWNTOWN PARKING- Discussion and Possible Action
Piccolo spoke to many downtown merchants and asked if they liked the idea of
the courtesy parking signs placed along
PLANNING AND ZONING COMMISSION
Nick Tatton reported that the Planning and Zoning Commission gave the following
recommendations on applications for Conditional Use Permits:
10. CONDITIONAL USE PERMITS
a. Minor 2
b. Professional Computer Sales and Serv.-29 N. 600 E.-Doran O’Halloran, Owner-Business and Sign-Final
c. Adams Motors- 550 East Main-
d. Carbon Coffee-450 E. Main-Lisa Clark and Julie Robertson, Owners-Concept Only
f. Sorenson Communications-600 W. 200
g. Newhouse Hotel-Renovation and Land
MOTION. Councilmember Hanna-Smith moved to grant final approval on items a, b, c with items d, f and g presented as information items only. Motion seconded by Councilmember Nielson and carried.
CONSENT AGENDA - Councilmember Tatton moved to approve items 11 through 23 on the agenda. Motion seconded by Councilmember Hanna-Smith and carried.
January 23, 2008 City Council Meeting
12. BUDGET CALENDAR 2008-2009-Pat Larsen
13. CONTRACTS FOR SERVICE- Post Employment Benefits (OPEB) - Authorization to Enter into a Two-Year License Agreement for Internet Use in the Amount of $2,800 and a $1,000 Service Extension with Milliman GASBhelp.com for assistance meeting GASB 45 and GASB 43 Reporting Requirements
14. BUDGET TRANSFERS- Authorization to Approve the Mid-Year Budget Transfers FY 2007-2008
15. PUBLIC HEARING- Authorization to Schedule a Public Hearing at 6 p.m. on February 27, 2008 for Budget Revisions FY 2007-2008
Authorization to Approve the Gates Foundation Opportunity Online Hardware Grant
Program and for the Mayor and City Recorder to Sign the Agreement on Behalf of
18. SEWER PIPE REPLACEMENT- Authorization to Replace the Deteriorated 4” Orangeburg Sewer Pipe with a 6” PVC Sewer Pipe and Connect it to the Existing Cast Iron Pipe under the Police Station
19. TRAVEL REQUEST
Gray- Utah Recreation and Parks Association Conference- March 16-19, 2008-
20. SERVICE AGREEMENT- Authorization to Approve the ELM Locating and Utility Services Agreement Modification #2
AWARD REPORT- An Assigned Committee Chose Nelco Construction to Receive the Bid
The committee assigned to evaluate the Bids met and awarded the project to Nelco Construction for the bid amount. Work is anticipated to start in about three weeks.
22. UDOT CONCRETE PLACEMENT AGREEMENT 2008- Authorization to Use Concrete Replacement Funds Received from the Utah Department of Transportation in the Amount of $4,700 to Repair Concrete Curb, Gutter and Provide Handicap Ramps at Selected Locations on State Roads within City Limits by June 30, 2008
23. SUNRISE ENGINEERING- Authorization for Final Payment in the Amount of $4,680.00 to Sunrise Engineering for the Completion of the Required Design for the Homestead Boulevard Water Pipeline Relocation- Payment #1 (work release #3)
Engineering has completed all of the required design (work release #3) for the
24. PRWID- Councilmember Tatton reported on the happenings of the last PRWID meeting.
25. POWER BOARD- Update by Councilmember Davis
26. INTERNATIONAL DAYS- Update by Councilmember Davis
· Expressed gratitude to all members of the committee for all of their hard work and commitment to International Days each year.
· Discussion was held as to what needed to be done this year to get ready. Committee member Brianna Welch will check with each committee member on their assignments.
· The committee is reviewing the possibility of purchasing a movie screen that could be used for International Days. The cost of renting the screen each year is high. If the City owned the screen, it could be used for other activities and rented out to the community. It would then pay for itself in a short time.
27. UNFINISHED BUSINESS:
a. Committee Review for Street Banners
b. Curb, Gutter and Sidewalk Improvements on 2nd South
c. Basso Dino-Mine Playground
28. NEW BUSINESS:
· Utility Billing Outsourcing- This item did not get added to the agenda for approval. At the last meeting, the Council requested that the outsourcing of utility bills be done locally if possible. Peczuh Printing has quoted a lower price and is able to accommodate the outsourcing project. Pat Larsen requested that the Mayor and Council approve the item tonight for ratification at the February 27, 2008 meeting as all of the forms used for billing have been used and the current billing is ready to be processed. All of the Councilmembers were in agreement to proceed with Peczuh Printing for the utility billing outsourcing.
· Financial Status meeting- Scheduled for February 29, 2008 at 7a.m. with the Mayor, City Council and Department Heads.
29. EXECUTIVE SESSION-Struck
Meeting adjourned at 8:05 p.m. by Mayor Piccolo pursuant to the motion by Councilmember Davis .