Minutes of the Price City Council Meeting

City Hall: Price, Utah

March 26, 2008 at 5:30 p.m.



Mayor Joe L. Piccolo                       Gary Sonntag, Public Works Director

Councilmembers:                             Kevin Drolc, Police Captain

Jeff Nielson                                           Nick Tatton, Community Director

Richard Tatton                                    Nick Sampinos, City Attorney

Kathy Hanna Smith                           Laurie Tryon, City Recorder

Rick Davis                                            Pat Larsen, Finance Director            

Jeanne McEvoy                                   John Daniels, Human Resource Director

                                                                Bret Cammans, Customer Service Director

Excused Absence: Aleck Shilaos, Police Chief

Others Present:  Suda Merriman, Paul Bedont, Kent Jones, Rudy Sandoval, Wayne Clausing, Scott Marvidikis, David Gerrard, Doug Pincock, Alison McCluskey, Melanie Jaramillo, John Diaz, Reese Barrick, Rick Parry, Patti Rigby and Alison Marrelli


Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.

1.             COUNCILMEMBERS REPORT- The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.


2.             PRESENTATION BY SIEMENS CO. Authorization to Request a Professional Services Contract between Siemens and Price City for Consulting and Project Services-Mr. Bret Hunter


                Councilmember Tatton requested additional information on the contract. Councilmember Davis understands that an audit would be completed on all Price City buildings, the information would then be returned to Council for review. At that time, if the Council decided not to proceed with the contract, the City would still be liable for the cost of the audit. Mayor Piccolo requested that the amount of the liability would not exceed $25,000. The approval at this time is for a letter of intent to proceed with the audit only. Mr. Hunter stated that the Council would have a choice of the items that they would like to have included in the contract when the audit is complete. The schedule to complete the audit is approximately 90-120 days. The item is budgeted in the 2008 budget and could be considered for inclusion in the 2009 budget. MOTION. Councilmember Davis moved to approve the professional services contract between Siemens and Price City for consulting and project services with the maximum audit cost not to exceed $25,000. Motion seconded by Councilmember McEvoy and carried.


3.             TREE REMOVAL- David Gerrard and Doug Pincock- Authorization to Remove Sidewalk Trees in Front of Businesses located at 47 N. 100 W.


                David Gerrard and Doug Pincock requested approval from City Council to remove the trees in front of their businesses. According to the business owners, the trees are obstructing visibility of their business signs; snow removal is difficult and leaves falling in the autumn season creates a mess. The business owners would like to remove the trees as soon as possible and replace them with some planters if possible. Councilmember Davis stated that a Forestry and Sidewalk committee has been formed and will meet soon to discuss the problems that come with trees and sidewalks in the downtown and residential areas. There are other concerns besides the one for the two business owners and the committee was created to address such problems. Mayor Piccolo stated that an ordinance is in place that addresses this issue. The ordinance needs to be updated and revised to meet the changing needs of the community and to support the residents and business owners. Councilmember Hanna-Smith stated that she wrestles with the idea of removing any tree and would like to have a better understanding of the problem before making a decision. Councilmember McEvoy stated that Mr. Pincock has always taken great pride in the appearance of his downtown business. She suggested having the trees trimmed by Price City so that the business signs are visible and to then allow the committee to review options. Gary Sonntag stated that an effort has been made to review past ordinances addressing the tree and sidewalk issues that Price City is facing. The committee will meet very soon and return to Council with a recommendation. MOTION. Councilmember Tatton moved to have the committee come back to Council within 90 days on overall suggestions and for the City to trim the trees in front of these two businesses. Motion seconded by Councilmember Hanna-Smith and carried.


4.             BID OPENING- Police Station Sewer Lateral Reconstruction


                No bids were received by the scheduled of 5:30 p.m. of the March 26, 2008 deadline on this project. Staff will pursue the one bidder that showed up at City Hall that did not meet the deadline. Council advised Mr. Sonntag to pursue that bidder and award the bid if it is within budget in order to get the project underway. This is an emergency situation and the budgeted amount is $17,000. MOTION. Councilmember Tatton authorized staff to move forward with project within budget and report back to Council the results. Motion seconded by Councilmember McEvoy and carried. 


5.             FOSTER CARE PROCLAMATION- Adoption of Foster Care-Month of May


                Mayor Piccolo read the Foster Care Proclamation aloud and approved the Month of May 2008 as Foster Care month. MOTION. Councilmember Tatton moved to have the Mayor sign the proclamation on behalf of Price City. Motion seconded by Councilmember Davis and carried.


6.             VISIONARY SERVICE LEADER AWARD- Wayne Clausing


                Wayne Clausing of Sutherlands received the Visionary Service Leader Award for his support and awareness of the communities needs. Mr. Clausing has only been in Price City for three years, but feels very fortunate to call Price his home. He stated that he enjoys working with the youth in our area and is proud to be able to provide them with more opportunities to play local sports. Mr. Clausing thanked the Mayor and Council for the award.


7.             CARBON COUNTY ADDRESSING SYSTEM- Update by Ben Clement, Carbon County GIS Manager


                Ben Clement, Carbon County GIS Manager described an addressing system using latitude and longitude and invited Price City to join the project. He stated that traditional addresses are not working well with computers and geo coding. He has been studying different addressing systems and wants to tie the addressing systems of the County and City together. He feels that now is a good time to adopt the system of latitude and longitude addressing and proposes to first change addresses for official government entities which will allow the new generation to grow up using latitude and longitude. This type of addressing is advantageous in dispatching emergency service, annexation, utilities and facility addressing. It would also fit nicely into the GIS system. Mr. Clements stated that not all benefits of the addressing system would be realized right of way.  He said that it would be much easier if everyone is on same page and if all of the surrounding government entities approved of the addressing system. MOTION. Councilmember Nielson moved to approve a letter of support for Mr. Clements on this addressing system project. The motion was seconded by Councilmember Hanna-Smith and carried.


8.             DIVISION OF NATURAL RESOURCES- FORESTRY FIRE & STATE LANDS- Fuel Reduction Update Phase I-Price River Enhancement-Update by Alison McCluskey


                Alison McCluskey of the Division of Natural Resources presented an update on the Price River Enhancement Fuel Reduction project. The project will include the removal of invasive trees in conjunction with the Price River Enhancement Project path. Price City completed a Community Wildland Fire Protection Plan in 2007 to recognize the hazardous fuel reduction projects. The project area is 12 acres and is owned by UDOT, Price City, Carbon County and a private landowner. Ms. McCluskey stated that the goal is to remove the Russian Olive trees and downed Cottonwood trees. They will then spray the stumps with Rodeo Aquatic Friendly herbicide after removing the trees. The chipped trees will be hauled to the local landfill as the chips are not mulching quality and unusable. They will not remove the Willows and will leave a buffer zone and restrict vehicular access to protect the habitat.

                Beginning, Monday, March 3rd, 2008 the project will get started. Councilmember McEvoy understands the removal of the Tamarisks and Russian Olive trees, but not the dead and downed wood. Ms. McCluskey stated that removing the downed trees will provide space for the trail project and remove hazardous fuels that could carry a fire. The Division of Wildlife Resources will also be working on the project to protect the Cottonwoods and Willows from beavers. The trailhead project coincides with this project in cooperation with Carbon County and is slated for 2011 for trail hard surfacing. Phase II will be built into Phase I and is dependent upon adequate funding, cooperation of property owners and the bidding process.  Any questions can be sent to Alisonmccluskey@utah.gov. MOTION. Councilmember Tatton moved to support the enhancement project and authorize the Mayor to sign the permission letter on behalf of Price City. Motion seconded by Councilmember McEvoy and carried.


9.             PRICE CITY PARKS AND CEMETERY-Group Award Recognition- Price Community Progress Committee


                Members of the Price Community Progress Committee presented the parks and cemetery department employees of Price City with an award for their outstanding service, hard work and dedication.  Suda Merriman spoke on behalf of the employees and thanked everyone for the award and for recognizing the hard work of her department.


10.          PEDESTRIAN SAFETY SIDEWALK PROGRAM- UDOT, Application for 2008-2010


                Gary Sonntag stated that it is time to consider applying for funding to construct sidewalks under the UDOT Pedestrian Safety Sidewalk Program. The sidewalk has to be installed on a state road system (SR10 or SR55) and be new sidewalk. If curb and gutter do not exist at the location chosen, it must be put in by the adjacent property owner. The possible sites to select from are: south side of 100 North (SR55) at 170 West in front of Eastern Utah Produce; west side of Main Street (SR55) at 500 South; south of A.J.’s Body Shop; east side of SR10 at 1395 South, in front of the State Youth Correction Facility.  Councilmember Nielson disclosed his relationship with Eastern Utah Produce. Councilmember Nielson stated that he will move the semi-trailer from the area permanently so that the work can be done. MOTION. Councilmember Tatton moved to authorize staff to apply for the project as outlined with the options listed. Motion seconded by Councilmember Hanna-Smith and carried.


                Councilmember Nielson- abstained


11.          PRWID- Sewer Rate Increase- Discussion and Possible Action


                MOTION. Councilmember Hanna-Smith moved to approve the sewer rate increase from PRWID from $23.50 to $27.50 taking place April 1, 2008 and to notify customers of the rate increase before the April 20 billing. Motion seconded by Councilmember Nielson and carried.



Nick Tatton reported that the Planning and Zoning Commission gave the following recommendations on

applications for Conditional Use Permits:


                a.  Castle Valleys Body and Bath-11 E. Main- Sherri Mitcheson, Owner- Amendment Final-Struck

                b.  Little Sizzor’s- 59 E. 100 N.- Randi Pace, Owner- Business and Sign- Final with Conditions

a.        Procurement of a valid Price City Business license finding that properly licensed businesses promote a high quality economic element within the community and protects the health, safety and welfare of the community;

b.        Procurement of a valid Price City building permit for all building improvements and renovations taking place, including sign placement, finding that properly installed and inspected building improvements mitigate potential negative safety impacts to the community.

c.        Submission of a copy of valid and current in good standing state issued cosmetology license finding that properly licensed providers protect the health, safety and welfare of the community.

d.        No on street parking by employees or owners finding that limited on-street parking mitigates negative impacts on vehicle and pedestrian traffic and improves circulation within the community.

e.        Submission of any proposed signage to the Price City Planning Department prior to installation for review and administrative approval with the provisions of Chapter 4 of the Code finding that properly reviewed and installed signage improves community aesthetics, improves sign conformity and is consistent with the goals of the Price City General Plan.

f.         Completion of a PRWID waste water survey and compliance with any recommendations stemming from the completed survey finding that mitigated impact to the waste water collection system protects vital community infrastructure and improves life expectancy of the infrastructure.

                c.  Lot Line Adjustment- 1665 E. Sagewood Road- Evan Hansen and James Copfer-Final with


a.        Properly recorded, by the applicant, with the Carbon County Recorder all maps and documents relating to the lot line adjustment so that all future inquires relative to Parcel A or Parcel B are clear in the official record finding that properly prepared and recorded land records mitigate the potential for future confusion and misunderstandings during transactions involving the real property.

b.        No additional accessory buildings or construction is approved at this time, only the lot line adjustment, finding that additional accessory uses on Parcel A or Parcel B or construction activities may require additional permitting or approval processes.

c.        No explicit or implied consent for any non-complying properties or structures as referenced in Chapter 5 of the Code to be developed, created or enhanced on Parcel A or Parcel B subsequent to the lot line adjustment.


MOTION. Councilmember Hanna-Smith moved to grant final approval on items b and c and strike item a as recommended by the Planning and Zoning Commission. Motion seconded by Councilmember Tatton and carried.


CONSENT AGENDA - Councilmember Tatton moved to approve items 16 through 26 on the agenda with items 17 and 18 removed for discussion. Motion seconded by Councilmember Hanna-Smith and carried.


13.          MINUTES

                March 7, 2008 Workshop

                March 12, 2008 City Council Meeting


14.          FIRE DEPARTMENT- Authorization to Apply for the Federal Assistance to Firefighters Grant (AFG) $24,200 (Price City Match $1,210) and the Utah State Fire Grant (USFG) $11,900 (Price City Match $0).


15.          MUNICIPAL WASTEWATER PLANNING PROGRAM RESOLUTION 2007- Authorization to Approve the Municipal Waste Water Planning Program

            The resolution is confirmation that Price City has informed the Water Quality Board that they took the following actions: 1) Reviewed the Municipal Wastewater Planning Program Report for 2007; 2) Have taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES permit (if applicable). The report was prepared by Bill Wardle, Price City Water & Sewer Department construction maintenance manager.


16.          MEADS WASH DESIGN AMENDMENT- Authorization to Approve the Amendment to the Meads Wash Design. Study Performed by Hansen, Allen & Luce. The Additional Design Cost is $7,900.

                It was necessary to study, modify and add an improved catch basin and pipe into the inlet              structure

              from 800 North. This improved the capability of capturing drainage running down the north side

              of 800 North from the west. The additional design cost is $7,900, increasing the contract to



17.          COMMUNITY HOUSING SERVICES, INC. - Authorization to Approve the Completed Development Agreement for the Street Improvements at 1481 East 150 South- Eastwood Senior Housing.

            Community Housing Services has completed the Development Agreement and filed the

                required guarantee for the street improvements. 

18.          LOAN REQUEST- Authorization to Approve a Loan from the Economic Vitality Loan Fund Program to Marjorie Jones for Working Capital in the Amount of $1,312.00.


19.          TRAVEL REQUEST-

                Nick Tatton, Gary Sonntag and Brent Hadfield- Community Impact Fund Meeting-April 2- SLC


20.          ATV EVENT- Authorization for Temporary ATV Routes in Price City to Accommodate an ATV Event Taking Place in the Community.


21.          BRYNER HOUSE MUSEUM CLG GRANT – Authorization for the Mayor to Sign a Contract on Behalf of Price City Between Utah State History and Price City


22.          MESOZOIC GARDEN PROJECT- Authorization for the Mayor and City Council to Sign a Letter of Support on Behalf of Price City for the Museum Mesozoic Garden Project

                MOTION. Councilmember Hanna-Smith moved to approve the support letter for the Mesozoic Garden project with amended grammatical changes suggested. Motion seconded by Councilmember Davis and carried.


23.          CITY HALL RE-ROOF PROJECT- Authorization to Approve One of Two Options for the City Hall Re-Roof Project: Go Ahead with the Project and Allow Committee to Solicit Contractors for Bids or Delay the Re-Roof Project and Hire a Firm to Evaluate the City Hall Building to Reconsider the Roofing Project

                Bret Cammans reported that the bids for this project came in way over the budgeted amount. There is a vendor available that is willing to work on the price of materials to meet the budget but not the roof cap. MOTION. Councilmember Tatton moved to authorized staff to exceed the bid amount excluding the cap not to exceed $150,000 in order to complete the City Hall roof project. Motion seconded by Councilmember Hanna-Smith and carried.


24.          PRWID- Councilmember Tatton reported on the happenings of the last PRWID meeting.


25.          COMMUNITY PROGRESS by Councilmember Hanna-Smith

·         Next meeting on March 27


26.          POWER BOARD by Councilmember Davis

·         March 27 meeting-cancelled

·         Substation Update by Bret Cammans- proposal to move metering point to High School location to handle power needs into the future.


27.          INTERNATIONAL DAYS by Councilmember Davis

·         April 15th will announce theme and Grand Marshall



                a. Committee Review for Street Banners

                b. Curb, Gutter and Sidewalk Improvements on 2nd South

                c. Basso Dino-Mine Playground

                d. Economic Activity Building-Office Space












29.          EXECUTIVE SESSION- Property Purchase Discussion-Strike

                The item will be added to unfinished business for the next agenda and reviewed by the Real

               Property Management Policy Committee to see if it fits the criteria and placed on the next agenda. 


Meeting adjourned at 8:30 p.m. by Mayor Piccolo pursuant to the motion by Councilmember McEvoy.          


APPROVED                                                                                          ATTEST




___________________________                                                 __________________________

Joe L. Piccolo, Mayor                                                                         Laurie Tryon, City Recorder