Minutes of The Price City Council Meeting
City Hall: Price, Utah

April 14, 1999, 5:57 p.m.

Present:
Mayor Lou Colosimo
Councilmembers: Roy A. Nikas, Betty P. Wheeler, Joe L. Piccolo, Stephen L. Denison, Richard Tatton
Staff: Vernon W. Jones (Community Administrator), Joanne Lessar (City Recorder), Nick Sampinos (City Attorney), Gary Sonntag (PWD/City Engineer), Keith Wight (Human Resource Director)
Excused: Pat Larsen (Finance Director)
Others Present: Dal Hansen, Shawna Alderson
Mayor Colosimo led the Pledge of Allegiance. Roll was called with the above members in attendance.

1. SCOTT MCDONALD - Introduction

Gary Sonntag introduced Scott McDonald, the new Swimming Pool Supervisor. The Mayor and Council welcomed Mr. McDonald to the City.

2. MINUTES - March 24, 1999

MOTION. Councilmember Wheeler moved that the minutes of the March 24, 1999 meeting be approved as written. Motion seconded by Councilmember Piccolo and carried.

3. GRADUATION SPECTACULAR - Contribution Approved

MOTION. Councilmember Tatton moved that $500 be contributed to Graduation Spectacular for the 1999 graduation festivities. Motion seconded by Councilmember Wheeler and carried.

4. LIBRARY - Permission To Apply For Venture Grant Through United Way of Southeastern Utah

Councilmember Wheeler reported that the Library is requesting permission to apply for a grant through the United way of Southeastern Utah. This grant is in the amount of $3,000 and will be used to place the "story hour" on local TV Channel 9. MOTION. Councilmember Wheeler moved the request be granted. Motion seconded by Councilmember Piccolo and carried.

5. INTERNATIONAL DAYS FESTIVAL - Business License Not Required

Councilmember Nikas reported that in a previous meeting, a motion was passed to direct staff to prepare a resolution setting forth a business license fee for exhibitors during the International Days Festival. The Business License Code states that a business license is not required for such things as fairs, concerts, festivals, etc., for non-profit or benevolent purposes. MOTION. Due to this ruling, Councilmember Nikas moved that the motion passed at the last meeting be rescinded. Motion seconded by Councilmember Piccolo and carried.

6. INTERNATIONAL DAYS FESTIVAL - Exhibitor Lease Agreement

Councilmember Nikas presented a draft of an exhibitor lease agreement for use during the International Days Festival. The lease is for exhibitor's booth space at Washington Park for July 30th and July 31st. MOTION. Councilmember Nikas moved that the lease agreement be approved. Motion seconded by Councilmember Wheeler and carried.

7. PRICE RIVER WATER IMPROVEMENT DISTRICT - Support Letter For Ridge Road Water Line

Councilmember Denison reported that Price River Water Improvement is planning to construct a water line along Ridge Road. As Price City owns a portion of property adjacent to Ridge Road, PRWID is requesting a letter of support from Price City. This water line will enhance the City's property. MOTION. Councilmember Denison moved that the letter of support be prepared and sent to PRWID. Motion seconded by Councilmember Wheeler and carried.

8. PRICE RIVER WATER IMPROVEMENT DISTRICT - Review of Ordinance #1999-1 (Standards On Commercial Connections For Sewer and Wastewater)

Councilmember Denison presented a draft of an ordinance that Price River Water Improvement would like to adopt, which sets standards on commercial connections for sewer and wastewater. Before it is adopted, PRWID would like all the cities to review and approve it. The Council questioned some of the language in the ordinance, and recommended that it be changed. Councilmember Denison stated that the changes would be made and that he would present a corrected ordinance for approval at a future meeting.

9. HBR, INC., PRICE FLORAL, WADORYU KARATE SCHOOL, THE BARBER SHOP AND PAPERBACK BOOK EXCHANGE - Conditional Use Permits

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits per the contingencies noted.

MOTION. Councilmember Piccolo moved that the requests be approved, that Conditional Use Permits be issued per the above contingencies, and that business licenses be purchased where necessary. Motion seconded by Councilmember Wheeler and carried.

10. J. STEVEN CARLSON - 799 South Fairgrounds Road, Zone Change - Public Hearing Scheduled

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the request of J. Steven Carlson, 799 South Fairgrounds Road, for a one lot subdivision and a zone change from HC to MR7. MOTION. Councilmember Piccolo moved that the single lot subdivision be approved per the zoning change and that a Public Hearing be scheduled for May 26, 1999 for the zoning change. Motion seconded by Councilmember Nikas and carried.

11. CEDAR HILLS STORAGE, PHASE II AND III - Preliminary and Final Approval

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation for preliminary and final approval to Cedar Hills Storage, Phases II and III. MOTION. Councilmember Piccolo moved that preliminary and final approval be given to the above project. Motion seconded by Councilmember Wheeler and carried.

12. KENTUCKY FRIED CHICKEN/A & W - Preliminary and Final Approval

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation for preliminary and final approval for a new building for Kentucky Fried Chicken/A & W at 130 North Carbonville Road contingent upon the location of the main sewer line being shown on the plans. MOTION. Councilmember Piccolo moved that the preliminary and final plans be approved per the above contingency. Motion seconded by Councilmember Tatton and carried.

13. ALFRED RICHENS - Reappointment As Planning and Zoning Boardmember

MOTION. Councilmember Piccolo moved that the recommendation of Mayor Colosimo to reappoint Alfred Richens as a member of the Planning and Zoning Commission be approved. Motion seconded by Councilmember Wheeler and carried.

14. SHARI MADRID - Bonus Approved

MOTION. Councilmember Nikas moved that Shari Madrid receive a bonus of $200 for work that she performed over and above the call of duty. Motion seconded by Councilmember Wheeler and carried.

15. IS DEPARTMENT - Request To Waive Bidding Procedures To Purchase Five Personal Computers For Library

Bob Potts requested permission to waive bidding procedures and receive proposals for the purchase of 5 personal computers for the Library. These will be for use by library patrons and will be purchased through a grant. MOTION. Councilmember Wheeler moved that bidding procedures be waived, that proposals be received for the above purchases, and that a committee consisting of herself, Mayor Colosimo, Bob Potts, and Pat Larsen, be appointed to review the proposals and given the authority to make a decision. Motion seconded by Councilmember Denison and carried.

16. BOB BENNETT, SHARI MADRID - Travel Approved

Mayor Colosimo presented the following travel requests:

MOTION. Councilmember Piccolo moved that the travel be approved. Motion seconded by Councilmember Wheeler and carried.

17. RESOLUTION #99-03 - Job Descriptions For City Treasurer and Deputy City Treasurer/Utility Collector

Keith Wight presented Resolution #99-03, providing job descriptions for City Treasurer and Deputy City Treasurer/Utility Collector. The City Treasurer will remain a Grade 14 and the Deputy City Treasurer/Utility Collector will be a Grade 10. MOTION. Councilmember Piccolo moved that Resolution #99-03 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Tatton and carried.

Councilmember Nikas discussed the action at the last meeting appointing Shari Madrid as the Deputy City Treasurer/Assistant Utility Manager. MOTION. Councilmember Nikas moved that the correct terminology for Shari Madrid's position will be that of Deputy City Treasurer/Utility Collector and that the new Grade for this position become effective April 16, 1999. Motion seconded by Councilmember Piccolo and carried.

18. DEPUTY CITY TREASURER/UTILITY COLLECTOR - Bonding Approved

MOTION. Councilmember Nikas moved that staff be directed to acquire a bond for the position of Deputy City Treasurer/Utility Collector. Motion seconded by Councilmember Piccolo and carried. Councilmember Tatton abstained.

19. UTILITIES DEPT. METER READER - Permission To Advertise For Permanent/Full Time Position

MOTION. Councilmember Nikas moved that permission be given to advertise inhouse for the position of a permanent/full time Meter Reader in the Utilities Dept. Motion seconded by Councilmember Piccolo and carried.

20. CEMETERY DEPARTMENT LABOR - Permission To Advertise For Temporary/Full Time Position

MOTION. Councilmember Tatton moved that permission be given to advertise for a temporary/full Laborer for the Cemetery Department. Motion seconded by Councilmember Denison and carried.

21. RESOLUTION #99-04 - Designation of Environmental Certifying Officer

Vern Jones presented Resolution #99-04, designating Mayor Colosimo as the Environmental Certifying Officer for Price Municipal corporation. MOTION. Councilmember Nikas moved that Resolution #99-04 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Wheeler and carried.

22. PEDESTRIAN SAFETY GRANT - Permission To Apply

MOTION. Councilmember Piccolo moved that authorization be given to Vern Jones to apply to the State of Utah for a Pedestrian Safety Grant. Motion seconded by Councilmember Wheeler and carried.

23. FLOOD MITIGATION PLANNING GRANT - Permission To Apply

MOTION. Councilmember Tatton moved that authorization be given to Vern Jones to apply to the Federal Emergency Management Association for a flood mitigation planning grant. Motion seconded by Councilmember Denison and carried.

24. CEMETERY GIS MAPPING GRANT - Permission To Apply

MOTION. Councilmember Tatton moved that authorization be given to Vern Jones to apply to the State of Utah for a Cemetery GIS Mapping Grant. Motion seconded by Councilmember Nikas and carried.

25. RESOLUTION #99-05 - Delivery Of The UAMPS Amended And Restated Agreement For Joint And Cooperative Action And Related Matters. UTAH ASSOCIATION MUNICIPAL POWER SYSTEMS - Renewal of Existing Contract

Vern Jones presented Resolution #99-05, authorizing the execution and delivery of the Utah Associated Municipal Power Systems Amended and Restated Agreement for Joint and Cooperative Action and Related Matters. He also presented a renewal to the existing contract with UAMPS. MOTION. Councilmember Piccolo moved that Resolution #99-05 and renewal of the existing contract with UAMPS be approved and that the Mayor and City Recorder be authorized to sign both the resolution and contract renewal. Motion seconded by Councilmember Wheeler and carried.

26. COMBINATION JET RODDER AND VACUUM SEWER CLEANER - Contract Awarded

Gary Sonntag reported that the committee assigned to review the bids received for the sewer cleaning truck awarded the contract to AG Truck Equipment for the bid price of $206,771, less the passenger air seat at $140 for a total of $206,631. It is anticipated that the sewer cleaning truck will be delivered in approximately 5 months.

27. 300 SOUTH ROAD IMPROVEMENT PROJECT TOPOGRAPHICAL SURVEY (CDBG) - Johansen and Tuttle Engineering - Final Payment

Gary Sonntag presented a request for a final payment in the amount of $2,202 submitted by Johansen and Tuttle Engineering for their initial survey work to finish the topographical information for the 300 South CDBG Road Improvement project. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Nikas and carried.

28. PRICE CITY HALL NORTH WALL REPAIR #3C-98 - Kent Stilson Const. Co. - Change Order, Final Payment

Gary Sonntag presented a change order and request for final payment submitted by Kent Stilson Const. Co. for his contract to repair the Price City Hall North Wall. The amount billed the City is for $87,948.00 plus an adjustment for deductions and additions. The initial claim for an adjustment was for $13,930.00. With the assistance of Ed Allen, Structural Engineering Consultant, it was determined that the claim for an adjustment was justified only for an amount of $5,058.00. The adjustment considers an error in their unit price notation for underpinning piles which were less than specified in the construction documents, the extra cost for hand excavation extended beyond what was expected, the extra cost for concrete saw cutting extended beyond what was expected, and a deduction for a door repair. The total adjustment to the contract will be $4,939.50. With the change order plus the 10% retainage from prior payments, the final payment will be $14,740.95. Gary suggested that the payment be made contingent upon a favorable review by the City's insurance company. MOTION. Councilmember Nikas moved that the change order and final payment be approved per the above recommendation and contingent upon a favorable approval from the insurance company. Motion seconded by Councilmember Wheeler and carried.

29. WATER DEPARTMENT - Purchase of Used Van Ratified

MOTION. Councilmember Piccolo moved that the verbal action to purchase a used van in the amount of $8,000 for the Water Department be ratified. Motion seconded by Councilmember Tatton and carried.

30. EXECUTIVE SESSION - Personnel Issue

MOTION. Councilmember Tatton moved that the Council Meeting adjourn and that an Executive Session be held for the purpose of discussing a personnel issue. Motion seconded by Councilmember Denison and carried.

Meeting adjourned at 7:10 p.m.

MOTION. Councilmember Tatton moved that the Executive Session adjourn and that the Council Meeting reconvene. Motion seconded by Councilmember Denison and carried.

Council Meeting reconvened at 7:27 p.m.

31. NEW HIRE - Richard Oliver Rejected, Authorization To Advertise Through Normal Procedures

MOTION. Councilmember Tatton moved that since Richard Oliver is no longer an employee of the City, that his hiring be rejected, and that authorization be given to advertise outside the City through normal procedures. Motion seconded by Councilmember Piccolo and carried. The Council directed that if necessary, an emergency employee be hired during the interim.

Meeting adjourned at 7:42 p.m