Minutes of The Price City Council Meeting
City Hall: Price, Utah
April 26, 2006, 5:30 p.m.
Mayor Joe L. Piccolo Joanne Lessar, City Recorder
Councilmembers: Pat Larsen, Finance Director
Richard Tatton Nick Sampinos, City Attorney
Jeanne McEvoy Gary Sonntag, Public Works Director/City Engineer
Kathy Hanna-Smith Nick Tatton, Community Director
Jeff Nielson John Daniels, Human Resource Director
Rick Davis Bret Cammans, Customer Service Director
Aleck Shilaos, Chief of Police
Steve Christensen Mack Johnson Ed Shook Marilyn Vogrinec
Derek Horrocks Jim Horrocks Jack Johnson BreAna Tucher
Steve & Nancy
Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above members present.
1. PUBLIC INPUT - Carbon County Recreation Request For Funding Increase
Steve Christensen, Carbon County Recreation, reported that plans are to hire a full time coordinator for outdoor programs effective May 1, 2006 and to purchase a van. He requested a 10% increase in funding the City currently contributes to Carbon Recreation. All entities that provide funding are being asked for the additional 10%. Mr. Christensen presented a promotional brochure on the outdoor programs which is the envy of other recreation agencies in the state. Plans are to promote this area more than has been done in the past through advertisement, specifically the San Rafael. Agreements have been signed with the Division of Wildlife Resources for tours of Range Creek. Participation in the programs offered through Carbon Recreation have increased 75% over last year at this same time. The soccer program has seen over a 100% increase. Carbon Recreation was able to provide a ski bus for the first time this year with the help of contributions from Conoco-Phillips. The first ever commercial river trip on inflatable kayaks was held last Saturday on the San Rafael River. We are hoping to bring people into the community to stay overnight. Carbon County has not yet been asked, however, their increase is approximately $35,000, which is about a 40% increase. East Carbon contributes $1,210, Sunnyside $1,100, Wellington $3,000, Helper $4,000, College of Eastern Utah $20,000 - $25,000, Carbon County School District $62,000 and the County $135,000 - $140,000. With the 10% increase, the amount for Price City will be approximately $23,000. Mayor Piccolo stated that he is proud of this program that has been chartered, developed and sustained. Mr. Christensen stated that up to date this year, Carbon Recreation has provided the youth of this community with 33,000 hours of participation, combined it is over 42,000. Almost 300 kids are currently playing soccer. All of the entities pay for the administration of Carbon Recreation, which totals approximately $180,000 with 4 full time employees, one of which is a full time at-risk program director, a part time secretary, and the associated costs for the office. The programs pay for themselves. The new full time employee will coordinate most of the outdoor programs. We could not grow anymore without this person. Mayor Piccolo stated that this request will be added to the budget and Mr. Christensen will be informed of the decision.
2. COUNCILMEMBERS REPORT - Update
The Mayor and Councilmembers presented an update on the activities they administer.
3. VISIONARY SERVICE LEADER AWARD - Mack Johnson
Mayor Piccolo presented the Visionary Service Leader Award for April, 2006, to Mack Johnson. Mr. Johnson has operated Price Trading Company and been involved in the community for the past 50 plus years.
4. SOUTHEASTERN UTAH ASSOCIATION OF LOCAL GOVERNMENTS - Waiver of Connection and Building Permit Fees Referred To Redevelopment Agency
Marilyn Vogrinec, Housing Specialist for the Southeastern Utah Association of Local Governments, requested that the Council consider waiving the connection and building permit
April 26, 2006
fees for a small moderate home that will be built at 600 South 100 East. The home is for two individuals who are confined to wheelchairs. It will not have any hallways or steps and will have a roll in shower. The USDA Rural Development is providing a low interest loan for the home and every penney is needed. MOTION. Councilmember Tatton moved that the fees be waived and that staff be instructed to handle them through the Redevelopment Agency. Motion seconded by Councilmember McEvoy and carried.
5. BUILDING INSPECTOR POSITION - Placed On Unfinished Business And Authorization To Request Proposals
Councilmember Tatton reported that the Personnel Committee met with Francis Duzenack and Aleck Shilaos regarding the request for a full time Building Inspector. MOTION. Councilmember Tatton moved that this request be moved to Unfinished Business and that authorization be given to advertise for proposals for an outside engineering firm to conduct plan reviews and inspections. Motion seconded by Councilmember McEvoy and carried.
6. CARBON SCHOOL DISTRICT - Softball Field Agreement - Struck.
7. KIDDIE KOTTAGE DAYCARE - Home Occupied Business and Sign Approved
Councilmember Nielson reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Katie Lewis to operate Kiddie Kottage Daycare at her home located at 895 North 1100 East and to install a sign. MOTION, Councilmember Nielson moved that the sign and business be approved upon the purchase of a business license. Motion seconded by Councilmember McEvoy and carried.
8. FREEDOM CHRISTIAN FELLOWSHIP CHURCH - Conditional Use Permit - Struck
9. EDWARD JONES & CO. SRMR PROPERTIES, LLC, PRICE RIVER DRIVE BUSINESS PARK II, LLC - Conditional Use Permits Approved
Councilmember Nielson reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits.
Edward Jones & Co., SRMR Properties, LLC - 296 East 100 South - Business and Sign
Price River Drive Business Park, Price II, LLC - Lot Line Adjustment
MOTION. Councilmember Nielson moved that the requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Hanna-Smith and carried.
CONSENT ITEMS - MOTION. Councilmember Hanna-Smith moved that Items #10 through #24 be approved. Motion seconded by Councilmember Tatton and carried.
10. MINUTES - April 12, 2006
11. ASSUMPTION GREEK ORTHODOX CHURCH - Local Consent For Consumption of Alcoholic Beverages For Greek Festival
Greek Festival to be held July 14 and 15, 2006.
12. PRICE CITY SWAT TEAM - Authorization To Participate In Training - Ratified
13. PRICE CITY WELLNESS COMMITTEE - Proclamation Approved To Designate May 15-29, 2006 as AVolunteer Week For The Elderly@
14. COMMUNITY PLAYGROUND - Name, Sign, and Grant Application Approved
Name - Dino-Mine Adventure Park
Installation of Sign At Terrace Hills Park - AFuture Home of Dino-Mine Adventure Park@
Submit Grant To George S. And Dolores Dore Eccles Foundation - Amount of $50,000
15. RESOLUTION #2006-08 - Installation of Benches Within Cliffview Cemetery
April 26, 2006
16. NICK TATTON, NANCY CAMMANS, RYAN PICCOLO, LISA RICHENS - Travel Approved
Nick Tatton, Nancy Cammans, Ryan Piccolo - National Main Street Conference, June 4-6, 2006,
New Orleans, Louisiana - Ratified
Lisa Richens - Annual Government Auditing Update and State & Local Government Conference, May 7, 18, 2006, Salt Lake City, Utah
17. PERMANENT COMMUNITY IMPACT FUND BOARD, DEPT. OF COMMUNITY & CULTURE, DIVISION OF HOUSING & COMMUNITY DEVELOPMENT - Contracts Approved For Carports and Storage At PWC and Trail Head Improvements
Grant Contract For Carports and Storage At PWC
Grant Contract For Trail Head Improvements
18. CARBON METRO TASK FORCE - Office Space Lease Approved
Authorization for Mayor and City Recorder to execute lease agreement with Michael Jensen Law Offices for office space.
19. HISTORIC ARCHITECT CONTRACT - Kim A. Hyatt
Approved subject to satisfactory review of contract by City Attorney.
20. CAPITAL IMPROVEMENTS PLAN PROCESS- Approval of Process, Calendar and Documents
21. SURPLUS AUCTION - May 11, 12, 2006
22. COVE BASIN PARK (300 EAST SIDE) - Smith Byrd, LLC - Change Order #3, Partial Payment #3
Change Order #3 reflects as-built quantities for a contract deduction of $717.28. Partial payment #3 in the amount of $6,766.25 for work completed on the 300 East (east side) street improvements next to Cove Basin Park.
23. NEW HIRES APPROVED - Derek Callor, Kelsey Gillespie, Michael Glasson, Kent Olsen, Thomas Peterson, Li Yu, Aaron Cox, Jessica Tuttle, Whitney Wood, Giles Olsen, Brian Fiack, Nancy Cammans
PROMOTIONS - Chase Norton, Tracy Druce
Derek Callor, Kelsey Gillespie, Michael Glasson, Kent Olsen, Thomas Peterson, Li Yu - Part Time Lifeguards
Aaron Cox - Part Time Head Lifeguard
Jessica Tuttle, Whitney Wood - Part Time Swimming Pool Clerks
Giles Olsen - Seasonal Parks Cemetery Laborer
Brian Fiack - Season Streets Laborer
Nancy Cammans - Main Street Coordinator
Chase Norton, Tracy Druce - Promotion to Head Lifeguards
24. MEDICARE SUPPLEMENT POLICY FOR RETIREES - Approval To Pay Premiums Through 12-31-2006
25. OLSON RESERVOIR - Authorization To Evaluate As Well As Other Properties
Mayor Piccolo presented a request to clean and evaluate Olson Reservoir. Councilmember Hanna-Smith questioned if the City should look at other properties to evaluate as well as Olson Reservoir. MOTION. Councilmember Tatton moved that staff be instructed to evaluate and inventory all of the available properties owned by Price City, including acreage, and that they be brought back to the Council with a recommendation. Motion seconded by Councilmember Davis and carried.
26. FLOOD PLAIN MAP REVISION FOR COVE BASIN DRAINAGE (LOMR APPLICATION) - Contract With Hansen, Allen & Luce Engineering Approved
Gary Sonntag reported on plans to petition the Federal Emergency Management Agency (FEMA) for a 100 year flood plain map revision on the drainage below the Cove Basin storm water
April 26, 2006
detention facility. Councilmember Nielson inquired about the private property owners that will benefit and if they are willing to share in the research work, etc? Mayor Piccolo stated that in past years, he has seen the destruction of private property created by uncontrolled water flow in that neighborhood. Since the water detention facility was constructed, this is no longer a problem. To his knowledge, there has never been a pass through expense on these types of developments. Councilmember Tatton stated that the property the detention facility is located on was donated by the developer and the City agreed to construct a retention basin and build a park around it. Councilmember Davis asked if the City is liable for the detention basin if it doesn=t hold a 100 year flood? Mayor Piccolo stated that the City has always had the liability as the drainage ditch that runs diagonally from the upper basin to Meads Wash is Price City property. Gary stated that the detention basin regulates the 100 year flood flows reducing downstream drainage and the threat to properties. By doing a flood map revision, it will remove restriction currently placed on properties developing in a 100 year flood plain. The revision is viewed as an economic benefit. He recommended that Hansen, Allen & Luce Engineering be contracted to evaluate the hydrology and prepare the submittal to FEMA at an estimated cost of $12,000, which will be budgeted in the Engineering Professional Services. MOTION. Councilmember Nielson moved that the recommendation be approved. Motion seconded by Councilmember Davis and carried.
27. CITY RECORDER POSITION
Councilmember McEvoy reported that the Personnel Committee met with Joanne Lessar and Lisa Richens regarding the City Recorder position that will become vacant June 30, 2006. The Personnel Committee is recommending that the City Recorder position be replaced in full as it is currently staffed. The committee would like to begin advertising beginning May 2, 2006 and to update the job description. They would like to have the job description approved at the breakfast meeting scheduled for Friday, May 5, 2006. Mayor Piccolo requested delaying the advertisement to provide additional time for the attorney, committee and staff to review the job description. Councilmember McEvoy stated that this person should be in place the first of June to provide ample time for training. MOTION. Councilmember Tatton moved that the position for City Recorder be advertised upon Council=s approval of the job description at their special meeting on May 5, 2006. Motion seconded by Councilmember McEvoy and carried.
28. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update
Councilmember Tatton reported that the big item discussed at the Price River Water Improvement District meeting was the amount of water being released from Scofield Reservoir. The entire community is sensitive over this issue. The hydrologists indicate that everything is going to be okay. The District has compiled the following priority sewer extension list: 8 connections at 4200 North in Spring Glen; 48 connections in main Circle K; 22 connections in north Circle K; 23 connections on Old Wellington Road; 18 connections in Pinnacle Subdivision on 1800 South; 17 connections at the Lowdermilk extension towards Helper which includes some highway issues. In the priority process, the District looks at revenues versus costs and how much funding the residents can provide. The Carbon Canal water project in Miller Creek is complete and operating except for a few minor items.
29. POWER BOARD - Update
Councilmember Tatton reported that the Power Board committee reviewed the Utah Association of Municipal Power Systems report. UAMPS had requested participation in an infra red camera, which Price City chose to decline. He believes the power rate increase will be a big item and is looking at a June date to get something started. Help on current rates with examples is needed. He suggested looking at a conservation rate, similar to what has been done with the water. The more you use, the more it costs. A base rate should to be set on the wattage and increases above that. We need to know which staff can help in determining the rates and provide those examples. It is necessary to stay ahead of the curve on the rate increases. The substation safety improvements, exclusive of the Downtown Substation, came in $70,000 over estimate for the City Hall and High School Substations. The bidder will be invited to a meeting to determine why the estimate is off. A field trip was taken on the Downtown Substation to review the structure and determine the scope of work to be done. It is old and a couple of items don=t work. The batteries are a question. Plans are to move the whole substation further west and the old one abandoned and converted to a parking lot. The transformer did not need to be replaced, which resulted in a savings. The cost recovery charge is doing well. Those funds will go towards the Downtown Substation. He requested Council input on rates. Councilmember McEvoy stated that the unknown at this time is the rate structure. Another unknown was the substation issue. However,
April 26, 2006
Nick Tatton and Bret Cammans have been researching this quite thoroughly and have become quite comfortable with what they have learned. Gary Lyon has been added to the Power Board committee. Mr. Lyon previously worked on substations when he was a Utah Power & Light employee.
30. COMMUNITY PROGRESS - Update
Councilmember Hanna-Smith reported that the Community Progress committee is meeting tomorrow at 5:00 p.m. One of their big items is to adopt a City street and entryway. This project is patterned from the program adopted by the Utah Department of Transportation. Mayor Piccolo suggested that Mr. Sampinos review this project. Councilmember Hanna-Smith stated that she has been working with the Ordinance Enforcement Officer on blighted problems that has been called to her attention. He was been really good to work with and getting back to her on the results.
31. INTERNATIONAL DAYS - Update
Councilmember Hanna-Smith reported that the next meeting for the International Days committee is at 12:00 noon in Room 106 on May 10.
32. COMMUNITY PLAYGROUND - Update
Councilmember McEvoy reported that the Community Playground committee would like to return the second $250 contribution that the Council provided as start up funds. We are now on our own and will return it back to the City. Approximately two weeks ago, she and Suda Merriman, Gary Sonntag and Bret Cammans, met with Commissioner Bill Krompel and Engineer Ray Hansen and Nick Hauser to discuss the excavation of the property in preparation for the playground equipment. They were very well received by the County, partly because of the support the City has given in offering inkind efforts for the playground. The County was very enthusiastic and felt it is a great program and will greatly benefit the community. They offered a track hoe excavator to rough it out with the City providing a dump truck to haul the materials away. Their goal is to have the excavation completed by the end of July.
33. PUBLIC INPUT - Sexually Oriented Business Ordinance
Planning and Zoning Boardmember Ed Shook presented and reviewed a proposed ordinance pertaining to the control of sexually oriented businesses and a location in the City zoned for such businesses. Mr. Shook recommended a few minor changes. Nick Sampinos stated that per tonights review and changes, he will provide a final document for adoption at a future Council Meeting.
MOTION. Councilmember McEvoy moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Davis and carried
Meeting adjourned at 7:26 p.m.
Reconvened at 7: 33 p.m.
Meeting adjourned at 7:56 p.m.
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder