Minutes of The Price City Council Meeting

City Hall: Price, Utah

May 9, 2001, 5:30 p.m.


Present:

Councilmembers                                                  Vernon W. Jones, Community Administrator

   Roy A. Nikas                                                       Joanne Lessar, City Recorder

   Betty P. Wheeler                                                Pat Larsen, Finance Director

   Joe L. Piccolo                                                     Nick Sampinos, City Attorney

   Stephen L. Denison                                            Gary Sonntag, PWD/City Engineer

   Richard Tatton                                                    Keith Wight, Human Resource Director

                                                                             Ed Shook, Police Lieutenant


Excused: Mayor Lou Colosimo


Others Present:

   Kathy Hanna-Smith                  Nanette Coonrod                        Moriah Jones                 Earl Hansen

   Debi Simons                             Caroline Barrington                     Gilbert Madrid                Kerry Hansen

   Jeff Spainhower                        Jay S. Daugherty


Councilmember Nikas led the Pledge of Allegiance. Roll was called with the above members present.

 

 1.         MAYOR PROTEMPORE - Councilmember Roy A. Nikas

 

MOTION. Councilmember Wheeler moved that in the absence of Mayor Lou Colosimo, that Councilmember Roy A. Nikas be appointed Mayor Protempore. Motion seconded by Councilmember Tatton and carried.

 

 2.         MINUTES - April 11, 2001

 

MOTION. Councilmember Piccolo moved that the minutes of April 11, 2001 be approved as written. Motion seconded by Councilmember Wheeler and carried.

 

 3.         MINUTES - April 18, 2001

 

MOTION. Councilmember Denison moved that the minutes of April 18, 2001 be approved as written. Motion seconded by Councilmember Tatton and carried.

 

 4.         MINUTES - April 19, 2001

 

MOTION. Councilmember Wheeler moved that the minutes of the April 19, 2001 meeting be approved as written. Motion seconded by Councilmember Denison and carried.

 

 5.         MINUTES - April 25, 2001 - Public Hearing

 

MOTION. Councilmember Tatton moved that the minutes of the Public Hearing of April 25, 2001 be approved as written. Motion seconded by Councilmember Denison and carried.

 

 6.         BID OPENING - City Building Reroof (BTAC) - Committee Appointed

 

The following bids were received to reroof the Business and Technical Assistance Center:

 

J.D. Home Improvements, Price, Utah$61,395.00

                         Trojan Roofing, Murray, Utah                               $78,862.00

                         Hansen Roofing, Spring Glen, Utah                     $54,495.00

                         David Brown Roofing, Harrisville, Utah                $52,000.00

                         Conwest, Draper, Utah                                         $83,700.00

 

MOTION. Councilmember Wheeler moved that a committee, consisting of herself, Councilmember Tatton, Gary Sonntag, Vern Jones, Fermin Gutierrez, and Pat Larsen, be appointed to review the bids and that it be brought back to the Council. Motion seconded by Councilmember Tatton and carried.

 

 7.         BID OPENING - Skylights In PWC - Committee Appointed

 

The following bid was received to replace the skylights in the Public Works Complex:

 

                         J.D. Home Improvements, Price, Utah                 $15,330.00

 

MOTION. Councilmember Wheeler moved that a committee, consisting of herself, Councilmember Tatton, Vern Jones, Gary Sonntag, Fermin Gutierrez, and Pat Larsen, be appointed to review the bids and given the power to act. Motion seconded by Councilmember Tatton and carried.

 

 8.         TREE CITY USA AWARD - State Forest Service - Tabled

 

MOTION. Councilmember Tatton moved that the Tree City USA Award be tabled. Motion seconded by Councilmember Denison and carried.

 

 9.         BIKERS AGAINST CHILD ABUSE - Use of Peace Gardens

 

Tommy Jones, president of Bikers Against Child Abuse, asked direction on the procedure to use the Peace Gardens. He talked to someone in City offices about using the Peace Gardens for a membership drive, but they did not submit any paper work. Unknown to them, a notice appeared on the Chamber of Commerce marquee advertising a May 12th event. He questioned who placed the notice on the marquee? He understands there is a fee for the Peace Gardens and asked if this could be waived as they are a non-profit organization. They would like to hold their event June 16th. Councilmember Wheeler directed them to contact Joanne Lessar, who has the forms to request fee waivers. Mr. Jones also stated that he was told that if they were to hold a function in the Peace Gardens, it would be mandatory to pay two Police Officers $25/hour for security. They have their own security within their organization. They were told they would need to hire two Police Officers for the length of their activity. They plan to conduct raffles, provide food, and have hired two bands. It will be open to the public and they have been contacted by other groups, such as crafters and other organizations to set up stands. Some school groups have asked to sell snow cones. Their proceeds will go to Justin Austin, who has leukemia. The Council indicated that security will be determined after their request is submitted for a fee waiver. Lt. Ed Shook stated that each event is reviewed on a case by case basis. Chief Shilaos will determine by the nature of the event, the people involved, how late it will be, etc., as to how much security, if any, is needed. Vern Jones stated that Mr. Jones would need to contact the Chamber of Commerce regarding the advertisement on the marquee.

 

10.       NEW LIFE MINISTRIES TENT REVIVAL MEETING - Approval To Locate Within City Limits

 

MOTION. Councilmember Denison moved that permission be given to New Life Ministries to erect a tent on the property north of Mountain View Motors to conduct a tent revival meeting. Motion seconded by Councilmember Wheeler and carried.

 

11.       UTAH STATE ARCHEALOGICAL SOCIETY - Rental Fees Waived For Peace Gardens

 

Mayor Protem Nikas presented a request from the Utah State Archealogical Society to waive the rental of the Peace Gardens for their State Convention June 15-17, 2001. MOTION. Councilmember Wheeler moved that the request be granted. Motion seconded by Councilmember Tatton and carried.

 

12.       K O A L RADIO COOKING SCHOOL - Request To Waive Hard Costs For Civic Auditorium - Denied

 

Mayor Protem Nikas presented a request from the K O A L Radio Station to waive hard costs for the use of the Civic Auditorium for a “Taste of Home” Cooking School September 25, 2001. MOTION. Councilmember Piccolo moved that since this is a for profit operation, that the request be denied. Motion seconded by Councilmember Wheeler and carried.

 

13.       SCOFIELD PLEASANT VALLEY DAYS - Request For Contribution - No Action Taken

 

Mayor Protem Nikas presented a request from the Scofield Pleasant Valley Days for a contribution for their 4th of July celebration. MOTION. As this celebration does not benefit Price City residents, Councilmember Denison moved that the request be denied. The motion died for lack of a second. No action was taken.


14. HELPER ARTS FESTIVAL - Contribution Approved

 

Mayor Protem Nikas presented a request from the Helper Arts Festival for a contribution for their event scheduled August 17-19, 2001. Nanette Coonrod presented information on their event and the amount of people that will be attending from outside the area. These people will be staying in local hotels/motels, buying gas and eating in local restaurants. MOTION. Councilmember Piccolo moved that since this involves tourism, that $2,000 be contributed from the TRT (transient room tax) funds. Motion seconded by Councilmember Wheeler and carried.


15. SUN ADVOCATE - Ad For See and Do Recreation Guide - Referred To Swimming Pool

 

Mayor Protem Nikas reported that the Sun Advocate is inviting the City to place an ad in their “See and Do Recreation Guide”. MOTION. Councilmember Denison moved that this be referred to the Swimming Pool. Motion seconded by Councilmember Wheeler and carried.


16. SERVICE MASTER, FIREARM SALES, LAN BILLING SERVICES - Home Occupied Businesses

Approved

 

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses.

 

Service Master - 88 East 900 North, Kerry Jensen-Owner (Restoration and Cleaning Services)

Firearm Sales - 874 North 800 East, Roger McKinnon-Owner (Firearm Sales)

LaN Billing Services - 271 South 500 East, Lorri Browning-Owner (Billing Services)

 

MOTION. Councilmember Piccolo moved that the businesses be approved upon the purchase of a business license. Motion seconded by Councilmember Wheeler and carried. As requested by the Planning and Zoning Commission, upon receipt of his firearms license, Mr. McKinnon will present it to Francis Duzenack, Planning and Zoning Administrator.


17. KIRK VANLINDEN - Board of Adjustments, Request For Extension of Time To Rebuild (320

North 400 East)

 

Councilmember Piccolo reported that the Planning and Zoning Commission referred the request of Kirk VanLinden to the Board of Adjustments. Mr. VanLinden is requesting an extension of time to rebuild his home at 320 North 400 East.



18. NEWSPAPER DISTRIBUTION AND FIREWORKS SALES - Conditional Use Permit, 337 East

100 North, Gerald Lloyd-Owner

 

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to Gerald Lloyd to operate a newspaper distribution outlet and store and sell fireworks at 337 East 100 North. This is in a commercial zone and is allowable. The Fire Chief has given his approval. MOTION. Councilmember Piccolo moved that the request be approved upon the purchase of a business license for the fireworks sales, and that a Conditional Use Permit be issued. Motion seconded by Councilmember Wheeler and carried.


19. TENTATIVE BUDGET ADOPTED - Public Hearing Scheduled

 

Mayor Protem Nikas presented the tentative budget for the Fiscal Year 2001/2002. Pat Larsen stated that in this tentative budget, she has not yet changed the water transmission line project from $15 million to $10 million. In addition, she has taken out all of the tourism funds for donations for next year. In light of the action taken in Item #14 above, she asked the Council if she should place funds back in the budget for this purpose? The Council recommended that $5,000 be placed back in the budget. MOTION. Councilmember Piccolo moved that the tentative budget be adopted per the above changes and that a Public Hearing be scheduled for June 13th, 2001, to adopt the final budget. Motion seconded by Councilmember Wheeler and carried.


20. POLICE DEPARTMENT - Permission To Apply For Technology Grant Through Byrne Funds

 

MOTION. Councilmember Piccolo moved that permission be given to the Police Department to apply for a technology grant through the Edward Byrne Funds. Motion seconded by Councilmember Denison and carried. Lt. Ed Shook stated that this equipment is very sophisticated and will compare and analyze fingerprints at a crime scene instead of having to send them off for analyzation.


21. RESOLUTION #2001-05 - Amending Community Development Master Plan And Establishing A

Plan For Moderate Income Housing Within Price City.

 

Vern Jones presented Resolution #2001-05, amending the Community Development Master Plan and establishing a plan for moderate income housing within Price City. MOTION. Councilmember Piccolo moved that Resolution #2001-05 be adopted and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Wheeler and carried.


22. TREASURERS OFFICE COUNTER TOP - Permission To Seek Proposals And Award Contract

 

Vern Jones requested permission to seek proposals and award the contract for the construction of a new counter top in the Treasurers Office. The new counter top will be built for handicapped accessibility. It will be built offsite and then installed. MOTION. Councilmember Wheeler moved that the request be approved and that a committee, consisting of herself, Councilmember Tatton, Fermin Gutierrez, Shari Madrid, and Vern Jones, be appointed to review the proposals and given the power to act. Motion seconded by Councilmember Tatton and carried.


23. PURCHASE OF SERVER FOR DOCUMENT IMAGING SYSTEM - Bidding Procedures Waived

 

Vern Jones requested permission to waive bidding procedures for the purchase of a server and terminal for the document imaging system. Estimated cost is $3,300. MOTION. Councilmember Piccolo moved that the request be granted. Motion seconded by Councilmember Wheeler and carried.


24. ELECTRONIC TIME CLOCK SYSTEM - Committee Report

 

Vern Jones reported that the committee assigned to review the electronic time clock system is recommending that a time clock system be purchased without the thumb print pad. The system they are recommending is the key punch system. Total costs for this system is $9,700. An amount of $15,000 was budgeted. MOTION. Councilmember Piccolo moved that the recommendation of the committee be approved, that staff be instructed to prepare a time keeping policy, and that the policy be brought back to the Council for review. Motion seconded by Councilmember Denison and carried.


25. ORDINANCE #2001-007 - Adopting Updated Versions of The International Plumbing Code, 2000

Edition; The International Mechanical Code, 2000 Edition; and the National Electrical Code, 2000 Edition

 

Nick Sampinos presented Ordinance #2001-007, an ordinance repealing certain portions of Ordinance #98-003 and Ordinance #99-002 and providing for the adoption by Price City of certain replacement codes including The International Plumbing Code, 2000 Edition, effective January 1, 2001, to replace the International Plumbing Code, 1997 Edition; ; The International Mechanical Code, 2000 Edition, effective January 1, 2002, to replace the International Mechanical Code, 1998 Edition; and the National Electrical Code, 2000 Edition, effective January 1, 2002, to replace the National Electrical Code, 1999 Edition, and all subsequent State adopted amendments to each of those codes. MOTION. Councilmember Piccolo moved that Ordinance #2001-007 be adopted, that the Mayor and City Recorder be authorized to sign the ordinance and that it become effective upon publication. Motion seconded by Councilmember Tatton and carried.


26. SEWER REPLACEMENT DESIGN, #6S-2001 - Johansen & Tuttle Engineering - Partial

Payment

 

Gary Sonntag presented a request for a partial payment in the amount of $9,653 submitted by Johansen & Tuttle Engineering for their contract on the sewer replacement design. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Piccolo and carried.


27. ALTERNATIVE WATER TRANSMISSION PIPELINE SOLUTIONS, SOURCE CONVEYANCE

AND TREATMENT PLANT STUDY, #14S-2001 - Hansen, Allen & Luce, Inc., Engineering - Partial Payment

 

Gary Sonntag presented a request for a partial payment in the amount of $15,828.52 submitted by Hansen, Allen & Luce, Inc., Engineering for their contract to study the alternatives for the 30" pipeline. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Tatton and carried.


28. WATER TRANSMISSION LINE REPLACEMENT - Pipeline Size Approved

 

Gary Sonntag reported that after receiving Council direction regarding the size of the pipeline for the new water transmission line, staff met with Hansen, Allen & Luce to determine if an 18" pipeline is sufficient or if we should go to a 20" pipeline. After receiving hydraulic analysis information as far as forecasting into the future, it was felt that a 20" pipeline would be the best value for the City to install. This would allow the City to convey the spring water, water treatment plant water as well as water received from the Price River Water Improvement District. This would enable the City to serve the current population as well as future population. This pipeline would be capable of transporting water for 40-60 years. MOTION. Councilmember Denison moved that the 20" pipeline be approved. Motion seconded by Councilmember Piccolo and carried.


29. WATER TRANSMISSION LINE REPLACEMENT - Permission To Negotiate Easements

 

Gary Sonntag reported that a scoping meeting was held on Tuesday, May 8th, with the property owners, businesses and agencies that would be effected by construction of the new pipeline. He understands that the pipeline route is just a preliminary route to determine if we are on track and what issues need to be solved. It became apparent that we need to negotiate for easements for the pipeline alignment with those property owners and agencies that are effected, as the new pipeline will be going into areas where our present pipeline doesn’t exist. Gary requested permission to negotiate whatever easements are necessary. MOTION. Councilmember Denison moved that the request be granted. Motion seconded by Councilmember Piccolo and carried.


30. WATER TRANSMISSION LINE REPLACEMENT, #25S-2000 - Hansen, Allen & Luce, Inc.,

Engineers - Partial Payment #3

 

Gary Sonntag presented a partial payment request in the amount of $23,951.67 submitted by Hansen, Allen & Luce, Inc., Engineering for their regular contract on the Water Transmission Line Replacement. This is for aerial mapping, utility information, route selection, geotechnical work, fire hydrant testing and water system master plan. MOTION. Councilmember Piccolo moved that the payment be approved. Motion seconded by Councilmember Denison and carried.


31. SWIMMING POOL CHEMICAL PURCHASE - CED Sales & Service - Payment

 

Gary Sonntag presented a request for a payment in the amount of $2,088.60 submitted by CEM Sales for the purchase of hydrochloric acid for the swimming pool. MOTION. Councilmember Wheeler moved that the payment be approved. Motion seconded by Councilmember Denison and carried.


32. INDOOR SWIMMING POOL PLUMBING REPAIRS, #10C-200 - O’Brien Plumbing & Heating

Inc. - Partial Payment

 

Gary Sonntag presented a request for a partial payment in the amount of $10,628.16 submitted by O’Brien Plumbing & Heating, Inc., for plumbing repairs at the indoor swimming pool. MOTION. Councilmember Wheeler moved that the payment be approved. Motion seconded by Councilmember Denison and carried.

  

33. 500 NORTH PARKING LOT, #7C-2001 - Contract Awarded, Council Action Ratified

 

Gary Sonntag reported that the committee appointed to review the bids received for the 500 North Parking Lot project recommended that the contract be awarded to B. Hansen Construction for the bid amount. The bid amount exceeded the budget, and in order to complete the project, it was recommended that the unexpended funds from the Atwood Baseball Park and storm water detention basin be transferred to balance the difference. The Council was polled and approved the recommendation. MOTION. Councilmember Tatton moved that the awarding of the contract be approved and that the verbal action of the Council be ratified. Motion seconded by Councilmember Wheeler and carried.


34. MEADS WASH STABILIZATION, #3C-2001 - Contract Awarded, Council Action Ratified

 

Gary Sonntag reported that the committee appointed to review the bids received for the Meads Wash Stabilization project recommended that the contract be awarded to Thayne Construction, the low bidder. It was decided to only consider the base contract bid, Alternative #1 bid and Alternative #2 bid. The bid amount exceeded the budget, and in order to complete the project, it was recommended to use the unexpended funds from the 600 West Drainage project in order to balance the difference. The Council was polled and approved the recommendation.

 

Gary stated that one of the bidders called indicating that instead of placing their mobilization and traffic control in Alternative #3, they placed it in their base bid, which made their bid higher. If they had been allowed to deduct that amount from the base bid, their bid may have been lower. He reviewed the amount of that change and found that they were not the low bidder. Thayn Construction was still the low bidder. That same contractor questioned why Thayn Const. Company didn’t submit a bit on Alternative #3, suggesting that they be considered non-responsive as a result. There wasn’t a requirement for the bidders to bid each segment of the project to include Alternative #3. The bidding documents allowed the City the option of either accepting or not accepting Alternative #3.

 

In examining the bid documents, it was found that Thayn Construction Co. failed to acknowledge receipt of the three addendums that were sent to them. In spite of that, they verbally told City staff that they had received those. The City has a record in the plan holders list that they did receive the three addendums. Addendum #1 included a revision in some of the bid item descriptions and they were directed to use revised bid forms for three specific pages. Thayn Const. Co. failed to do this. In comparing the original bid items with the original sheets that Thayn used, and the revised sheets that they should have used, they found no difference. The reason there is no difference is because the changes are merely in text. There is no inconsistency from their bids as compared to the others, as the actual bid items are the same, the units are the same, and the unit quantities are the same. Through all this, Thayn Construction Co. remains the low bidder. These are odd circumstances that amount to technicalities. The bidding documents clearly state that the owner reserves the right to reject any or all proposals and to waive any informality or technicality in any proposal in the interest of the owner. He sees no reason not to move ahead and award the contract to Thayn Construction Co. Nick Sampinos reported that Gary has provided him with a written explanation. He has reviewed it and feels Gary’s recommendation is appropriate and he concurs with the recommendation. MOTION. Councilmember Wheeler moved that the awarding of the contract be approved and that the verbal action of the Council be ratified. Motion seconded by Councilmember Denison and carried.

   

35. LAURA SWASEY - Promotion Approved

 

Keith Wight recommended that Laura Swasey be promoted from Lifeguard to Senior Lifeguard, Perm/PT, effective 5-14-01. MOTION. Councilmember Wheeler moved that the promotion be approved. Motion seconded by Councilmember Denison and carried.


36. DANIEL HURST, JAIME SJOSTROM, NATHAN NORTON, WENDI POTTER, MINDI BARKER,

KEENAN ATWOOD, AARON COX, KATIE CAPALBO - New Hires Approved

 

Keight Wight recommended the following new hires as Swimming Pool Lifeguards, Perm/PT, effective 5-14-01.

 

Daniel Hurst, Jaime Sjostrom, Nathan Norton, Wendi Potter, Mindi Barker, Keenan Atwood, Aaron Cox, Katie Capalbo

 

MOTION. Councilmember Wheeler moved that the above new hires be approved. Motion seconded by Councilmember Denison and carried.


37. LANNA HURST - New Hire Approved

 

Keith Wight recommended the hiring of Lanna Hurst as Swimming Pool Cashier, Temp/PT effective 5-14-01. MOTION. Councilmember Wheeler moved that the new hire be approved. Motion seconded by Councilmember Denison and carried.


38. CORY LEAVITT - New Hire Approved

 

Keith Wight recommended the hiring of Cory Leavitt as Utilities Meter Reader, Temp/FT effective 5-10-01. MOTION. Councilmember Denison moved that the new hire be approved. Motion seconded by Councilmember Wheeler and carried.


39. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update

 

Councilmember Denison reported that Price River Water Improvement District’s ammonia project is basically completed. They are putting in a new line towards Helper along Highway 6 on the Sherman property. The residents are actually paying for the material and the district is providing the labor. This will take those residents off of the private system and onto the Districts system.


40. INTERNATIONAL DAYS - Update

 

Councilmember Tatton reported that the International Days committee recently held a meeting and everything seems to be going well.


41. CITY SANITATION CONTRACT - Update

 

Councilmember Piccolo reported that the City has received a proposal from City Sanitation. He recommended that the committee appointed to review this reconvene and make a recommendation to the Council. The committee consists of himself, Councilmember Wheeler, Vern Jones, and Pat Larsen.


42. OLYMPUS INSURANCE AGENCY - Payment For Liability Insurance

 

Pat Larsen requested permission to pay the premium for the City’s liability insurance to Olympus Insurance Agency in the amount of $130,985.00. MOTION. Councilmember Denison moved that the request be granted. Motion seconded by Councilmember Wheeler and carried. Councilmember Tatton did not vote due to a conflict of interest.


MOTION. Councilmember Denison moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Tatton and carried.


Meeting adjourned at 7:15 p.m.

Reconvened at 7:20 p.m.


Meeting adjourned at 7:40 p.m.


                                                                                          APPROVED:




                                                                                                                                                 

ATTEST:                                                                           Roy A. Nikas, Mayor Protempore




                                                  

Joanne Lessar, City Recorder