Minutes of The Price City Council Meeting

City Hall: Price, Utah

June 8, 2005, 5:30 p.m.

Present:

Mayor Joe L. Piccolo Joanne Lessar, City Recorder

Councilmembers Pat Larsen, Finance Director

Betty P. Wheeler Nick Sampinos, City Attorney

Richard Tatton Gary Sonntag, Public Works Director/City Engineer

eanne McEvoy John Daniels, Human Resource Director

Mae Aguayo Bret Cammans, Customer Service Director

Aleck Shilaos, Chief of Police

Excused: Councilmember Stephen L. Denison

Nick Tatton, Community Director

Others Present:

Brenr Dunkley Spencer Genar Shawn Fielding Steve Terry

Bob Peirce Daniel Wood Merilee Prettyman Jed Prettyman

Chari Jelsma

Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above members present.

1. COUNCILMEMBERS REPORT - Update

The Mayor and Councilmembers presented an update on the activities they administer.

2. BID OPENING - Class C Road Improvements, 2005, #2C-2005 - Authorization To Award

The following bids were received for the Class C Road Improvements

Staker Parsons Companies - Schedule D (Asphalt Surface) - $182,214.50

- Schedule D (Rotomilling) - $34,326.32

Peck Striping - Schedule E (White Paint) - $7,879.90

- Schedule E (Yellow Paint) - $13,549.90

Superior Asphalt - Schedule B - $25,740.00

Morgan Pavement - Schedule B - $23,865.00

- Schedule C - $55,725.15

Bonneville Asphalt - Schedule B - $26,000.00

Hot Asphalt, Inc. - Schedule B - $20,224.60

Kilgore Paving. - Schedule B - $21,880.00

- Schedule C - $52,183.91

Intermountain Slurry - Schedule B - $57,800.00

- Schedule C - $68,336.07

Nielsen Construction - Schedule D (Asphalt Surface) - $128,662.00

- Schedule D (Rotomilling) - $28,196.62

- Schedule E (White Paint) - $7,317.05

- Schedule E (Yellow Paint) - $12,582.05

MOTION. Councilmember Tatton moved that the Public Works Director with assistance from the Department Heads review the bids and be authorized to award the bids. Motion seconded by Councilmember Wheeler and carried.

3. BID OPENING - Rubber Tire Loader, #1E-2005 - Authorization To Award

The following bids were received for the purchase of a Rubber Tire Loader

Intermountain Bobcat T190 - $31,768.00

June 8, 2005

Century Equipment

Case 430 L9 - $39,895.00

Case 445 CL - $42,285.00

Rasmussen Equipment

NHLT 190.B - $40,833.00

NHLT 185.B - $38,638.00

Rocky Mountain Turf ASV RC60 - $39,059.00

Scott Machinery CT322 - $36,600.00

Wheeler Machinery

Cat 247B - $34,550.00

Unknown - $35,346.00t

MOTION. Councilmember Wheeler moved that the Public Works Director with assistance from the Department Heads review the bids and be authorized to award the bids. Motion seconded by Councilmember Tatton and carried.

4. RESOLUTION #2005-08 - Adoption of Budget For Fiscal Year 2005-2006

MOTION. Councilmember McEvoy moved that a Public Hearing be opened to receive input on the proposed adoption of the Budget for FY2005-2006. Motion seconded by Councilmember Wheeler and carried.

Mayor Piccolo opened the Public Hearing at 6:07 p.m. Pat Larsen reported that she had made a minor change to the budget which involved adding a line item for the Wellness Committee in the amount of $100. MOTION. There being no further comments, Councilmember Tatton moved that the Public Hearing adjourn and that Resolution #2005-08, adopting the Budget for FY2005-2006, be approved, that the Mayor and City Recorder be authorized to sign the resolution, and that the Public Hearing close. Motion seconded by Councilmember Wheeler and carried. Public Hearing closed at 6:08 p.m.

5. JED PRETTYMAN - Permission To Clean and Landscape Mead Cemetery (Eagle Scout Project)

Jed Prettyman, Boy Scout Troop #297, requested permission to clean and landscape the Mead Cemetery located behind the building occupied by Sutherland Lumber. This is his Eagle Scout project. He asked if there were any funds to landscape with grass or rocks and if he could gain access to the cemetery. Gary Sonntag stated that before any city funds are expended, he would have to verify ownership of the property. Jed stated that he and his mother checked county records and found that the cemetery property is owned by the City. Gary stated that when the building (formerly Wal-Marts) was built, a gate was placed off of their parking lot for the purpose of allowing access to the cemetery. However, there is no water to the property. MOTION. Councilmember Tatton moved that Jed be allowed to clean and landscape Mead Cemetery and that he coordinate this with Gary Sonntag. Motion seconded by Councilmember McEvoy and carried. It was also recommended that Jed encourage the County to partnership with the City on this endeavor. Mayor Piccolo thanked Jed for his interest.

6. IRRIGATION REPORT - Update

Brianna Welch gave a brief update on the irrigation program and what has been accomplished to this point. A committee, composed of herself, Gary Sonntag, Gus Kalatzes, Keith Grogan and Mayor Piccolo, have set up a pilot program. Instead of a Water Master, each ditch was assigned a Aditch captain@, who would be responsible to turn the gates on and off. Since this was implemented, the system is running a lot more effective than before. Each Aditch captain@ was issued a key for their ditch. Through the help of the City Attorney, a key lease agreement was prepared. Keys and locks were checked out and the program became effective June 1, 2005. The Mayor and Council thanked Brianna for her assistance and for a job well done.

7. STREETS DEPARTMENT LEAD POSITION - Permission To Advertise Internally and If Necessary Externally - Struck

8. STACY=S DAYCARE CENTER - Home Occupied Business - Struck

June 8, 2005

9. CAROL CASTLEBERRY, BL TEE=S SCREENPRINTING - Home Occupied Businesses Approved

Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses per the stipulation stated on BL Tee=s Screenprinting.

Carol Castleberry, Attorney At Law - 296 Park Avenue, Carol Castleberry-Owner

BL Tee=s Screenprinting - 1550 East Eastwood Drive, Brent & Laurel Martindale-Owners - Subject to review by the Price River Water Improvement District due to the ink and paint disposal issue.

MOTION. Councilmember McEvoy moved that the businesses be approved upon the purchase of a business license and per the stipulation placed on BL Tee=s Screenprinting. Motion seconded by Councilmember Wheeler and carried.

10. PINNACLE ACADEMY CHARTER SCHOOL - Temporary CUP (Portable Classroom Facility) - Struck

11. COMMUNITY MOTORS - Temporary Conditional Use Permit (Gravel Parking Lot, 435 South Highway 55)

Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to Community Motors for a temporary two year permit for a gravel parking lot located at 435 South Highway 55.

MOTION. Councilmember McEvoy moved that the request be approved and that a temporary two year Conditional Use Permit be issued. Motion seconded by Councilmember Wheeler and carried.

12. BRAD HARPER MINI STORAGE UNITS - Conditional Use Permit ((Business and Sign) - Struck

13. PRICE CITY, SEE WORLD PRESCHOOL, CEDARWOOD COUNSELING, BANK OF UTAH MORTGAGE SERVICES, MUNCHKIN MANOR PRESCHOOL - Conditional Use Permits

Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits per the stipulation stated on See World Preschool.

Price City - A-Frame Signs For International Days Promotion

See World Preschool - 126 East 400 North - Business and Sign - Subject to review and approval

by the Fire Marshall

Cedarwood Counseling - 324 North 200 East - Business

Bank of Utah Mortgage Services - 475 East Main - Business and Sign

Munchkin Manor Preschool - 836 East 100 North, #4 and #5 - Business Ownership Change

MOTION. Councilmember McEvoy moved that the requests be approved per the above stipulation on See World Preschool and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried.

CONSENT ITEMS - MOTION. Councilmember Wheeler moved that Items #14 through #26 be approved. Motion seconded by Councilmember McEvoy and carried.

14. MINUTES - May 25, 2005, June 3, 2005

15. LISA RICHENS - Travel Approved - GFOA Conference, July 13-15, 2005,, Salt Lake City, Utah

16. ACTIVE RE-ENTRY - Easy Program Challenge Grant (Sidewalk Renovation) In Amount of $1,000

17. THE MAIN ATTRACTION (CAR, RV, ATV SALE) - Permission To Close Main Street From 100 West to 200 East and To Waive Business License Fee

18. COMMUNITY PROGRESS - Budget Adjustment (From Community Progress To Downtown Beautification To Facilitate Engineering and Design Work For The Tree Lighting Project

19. COASTAL PLAINS ENERGY, INC. - Authorization-To Flow Test Gas Well On City Property In Miller Creek

June 8, 2005

20. PURCHASE OF UTILITY RATE AND FINANCIAL PLANNING SOFTWARE - Approved In The Amount Of $5,995.00

21 BUDGET REVISION FOR FY 2004-2005 - Public Hearing Scheduled For June 22, 2005

22. DESERT WAVE POOL - Construction of Two Volleyball Courts and Gazebo (Joint Effort With Questar Gas Volunteer Team))

23. GINA KELLER, LIBRARY AIDE - Accept Resignation and Permission To Advertise Internally and If Necessary Externally For Replacement

24. FIRE DEPARTMENT - Permission To Advertise and Create Hiring Roster and To Hire Two Candidates From That Roster

25. AMANDA ULMAN, STREETS DEPARTMENT LABORER - Accept Resignation

26. TERRY OLSON (SEASONAL EMPLOYEE) - Permission To Transfer From Parks Dept. To Streets Department and To Advertise and Hire A Replacement In Parks Dept.

27. INTERNATIONAL DAYS - Update

Councilmember Tatton reported that the International Days plans are moving right along and everything is in place. Everyone on the committee has been very good to help. He will be asking permission to place flyers in the July utility bills

28. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update

Councilmember Wheeler reported that there is some growth taking place as evidenced by the number of planned subdivisions being reviewed by the Price River Water Improvement District. PRWID is in the process of addressing several complaints regarding the pavement on Carbonville Road. If the weather cooperates, they plan to take care of those issues.

29. IRRIGATION MANAGEMENT PROGRAM - Removed From Unfinished Business

MOTION. Councilmember Tatton moved that the Irrigation Management Program be struck from Unfinished Business. Motion seconded by Councilmember McEvoy and carried.

30. CITIZENS SERVICE BUILDING - Contract Awarded

Gary Sonntag reported that the bid received from Stilson and Sons Construction for the Citizens Service Building is in the amount of $287,761.00. When you combine that amount with the $25,000 expended for architectural fees and inspections fees for asbestos and heating and air conditioning, it will exceed the available funding amount of $300,000. He will not be able to award the project until this is resolved. Options that can be considered are to move ahead with the project and seek additional funding through the CIB or elsewhere, realizing that the earliest opportunity for the CIB would be in July. Another option would be to eliminate some components of the project. He investigated and found that this would amount to $16,000. The last and most unpopular option would be to demolish the building and start over. Gary recommended that the city remain optimistic in seeking additional funding and move ahead to award the project. This should be done within 30 days so that the contractors= prices for materials and subcontractors can be locked in. Total cost of the project would be $325,000. However, there should be a contingency for unforseen things. Police Chief Shilaos stated that he is seeking a grant from a federal agency that works with small police and fire departments. It looks promising but nothing definite. Gary stated that due to transitional changes in the Engineering Department, there might be approximately $20,000 of unexpended funds at the end of this fiscal year that could be applied towards this project. Due to the implementation of the Apilot program@ for irrigation, there will also be $5,000 unexpended in this department. These two funds would total the additional $25,000 that is needed until such time that additional funding can be secured. Police Chief Shilaos stated that as there is more asbestos in the building than was originally thought, it might be possible to go back to the CIB with this issue. Mayor Piccolo encouraged the Council to move ahead with this project. MOTION. Councilmember Tatton moved that the remodeling of the Citizens Service building move ahead with the transfer of additional funds as outlined by Mr. Sonntag and that these amounts be replaced if additional funding is received through the CIB or the USDA., and that the project be awarded to Stilson and Sons Construction. Motion seconded by

June 8, 2005

Councilmember Wheeler and carried.

MOTION. Councilmember Wheeler moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember McEvoy and carried.

Meeting adjourned at 6:43 p.m.

Reconvened at 6:51 p.m.

Meeting adjourned at 7:10 p.m.

APPROVED:

ATTEST: Joe L. Piccolo, Mayor

Joanne Lessar, City Recorder