Minutes of The Price City Council Meeting
City Hall: Price, Utah
June 25, 2003, 5:30 p.m.
Mayor Joe L. Piccolo Joanne Lessar, City Recorder
Councilmembers: Pat Larsen, Finance Director
Betty P. Wheeler Nick Sampinos, City Attorney
Stephen L. Denison Gary Sonntag, Public Works Director/City Engineer
Richard Tatton Nick Tatton, Community Director
Don G. Reaveley, Jr. Aleck Shilaos, Chief of Police
Excused: Keith Wight, Human Resource Director
Deanne Duncan Sonya Graff Levi Graff Andria Martin
Terra Martin Carissa Martin DeAnne Graff Russ Kirlin
Alert Bertagnoli Jim Hansen Tina Hutchings Chris Hutchings
Trudy Axelsen Pat Axelsen Michael Hutchings Sharon Prettyman
James Prettyman Panther Prettyman Amanda Prettyman
Levi Graff, a member of Boy Scout Troop #275, led the Pledge of Allegiance. Mayor Piccolo called the roll with the above members present.
1. COUNCILMEMBERS REPORT
The Mayor and Council reported on the activities taking place in their individual departments.
2. MINUTES - June 11, 2003
MOTION. Councilmember Denison moved that the minutes of the June 11, 2003 meeting be approved as written. Motion seconded by Councilmember Wheeler and carried.
3. RESOLUTION #2003-16 - Budget Revision For Fiscal Year 2002/03
Mayor Piccolo opened the Public Hearing at 5:53 p.m. to receive comments on the proposed Budget Revision For FY2002/03. Pat Larsen reported that the entire net decrease in the General Fund was $91,000; the Water Fund decreased $568,000, of which $500,000 of that was water revenue. The Electric Fund decreased $124,000. MOTION. There being no further comments, Councilmember Denison moved that the Public Hearing be closed, that Resolution #2003-16, adopting the revising Budget for the Fiscal Year 2002/03 be adopted, and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Reaveley and carried. Public Hearing closed at 5:55 p.m.
4. BID OPENING - Material Purchase For Storm Water Drainage System, #7M-2003 - Authorization To Award Bid
The following bids were received for the storm water drainage system materials. Schedule A is for Pipe Materials and Schedule B is for Catch Basin Grates and Frames.
CJ=s Do It Center, Price
Schedule A $20,116.24 Schedule B $2,362.20 Total $22,178.44
W. R. White Supply, West Jordan
Schedule A $17,852.61 Schedule B $1,950.00 Total $19,802.61
D & L Supply, Lindon
Schedule A Schedule B $3,074.70 Total $ 3,074.70
Southwest Plumbing, price
Schedule A $18,098.78 Schedule B $1,800.00 Total $19,898.78
MOTION. Councilmember Tatton moved that Gary Sonntag and his staff be authorized to review the bids and given the authorization to award the bid. Motion seconded by Councilmember Wheeler and carried.
June 25, 2003
5. VISIONARY SERVICE LEADER AWARD - Panther Prettyman, Levi Graff, Lincoln
Dinkins, Michael Hutchings, Christopher Hutchings
Mayor Piccolo presented Visionary Service Leader Awards to Panther Prettyman, Levi Graff, Michael Hutchings, and Christopher Hutchings, who helped save their friend, Brady Hanson, from possible death during the collapse of a small cave they were digging. Lincoln Dinkins also
received an award, but was not present.
6. QUESTAR GAS COMPANY - Construction of New Compressor Station and Installation of Additional Pipeline
Russell Kirlin, Community Relations Manager for Questar Gas Company, presented information on the expansion of their facilities located in the County. In order to increase the capacity of their system, they plan to move their existing compressor and construct a new building for another compressor, and to install 16 1/2 miles of new 24" pipeline. Their plans are in the preliminary stages, as they need to get approval from the Federal Energy Regulatory Commission. Their proposed date of service is late in the 4th quarter of 2005. However, their consultants are starting as early as next week for the right-of-way for the pipeline. Mr. Kirlin presented a map of what their yard will look like when their project is complete. He felt it is important to inform the Council of what they are doing, as it will impact this community. The Council thanked Mr. Kirlin for his presentation.
7. SUN ADVOCATE - Ad For International Days and County Fair
MOTION. Councilmember Denison moved that an ad in the Sun Advocate for International Days and the County Fair be approved and that it be referred to the International Days subcommittee. Motion seconded by Councilmember Wheeler and carried.
8. YOUTH CITY COUNCIL SWEARING IN
Joanne Lessar conducted the swearing in of the following Youth City Councilmembers:
Jennifer Bedont, Youth City Mayor
Jacob Denison, Danelle Rigby, Anna Gramlich, Youth City Council.
Mayor Piccolo presented a flower arrangement to Patty Rigby, the Youth City Council Advisor. Councilmember Wheeler presented each of the Youth City Council with a Power candy bar to give them power in their positions.
9. WATER TRANSMISSION PIPELINE, #1C-2002 - Condie Construction Co., Inc. - Partial Payment
Councilmember Wheeler presented a request for a partial payment in the amount of $31,517.13 submitted by Condie Construction for their contract on the Water Transmission Pipeline. MOTION. Councilmember Wheeler moved that the partial payment be approved. Motion seconded by Councilmember McEvoy and carried.
10. WATER TRANSMISSION PIPELINE PAVEMENT OVERLAY AND SHOULDER RESTORATION,
#1C-2002 CONTRACT - Nielson Construction Company
In order to complete the final phase of the Water Transmission Pipeline, Gary Sonntag recommended that the followup pavement restoration overlay and shoulder work be contracted with Nielson Construction Company. Payment will be on a per unit basis. The estimated cost is $80,059. MOTION. Councilmember Wheeler moved that the contract be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Reaveley and carried.
11. METAL ROCK BED LINER FOR DUMP TRUCK - Contract Awarded
Councilmember Reaveley reported that the committee appointed to evaluate the bids received for the metal rock bed liners for dump trucks awarded the contract to the low bidder, Badlands Fabrication and Machine. In order to stay within budget, only one bed liner was purchased.
June 25, 2003
12. MICHAEL PORTER, JR., FAT JACK=S SNACKS - Home Occupied Businesses Approved
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses.
Michael Porter, Jr. - 720 North 300 East, Contracting and Consulting (Construction, Renovation and Design)
Fat Jack=s Snacks - 279 North 5th Avenue, Monte B. and Bonnie J. Pilling-Owners, Traveling Concessions
MOTION. Councilmember McEvoy moved that the businesses be approved upon the purchase of a business license. Motion seconded by Councilmember Wheeler and carried.
13. CAR SHOW, C & G ALL SEASON CRAFT BOUTIQUE - Conditional Use Permits
KROMPEL SUBDIVISION PHASE I - Information (Concept Only)
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits, with the exception of the sign for C & G and that it be a 6 month temporary sign.
Car Show - Castle Rock Square, Jill Emerson-Coordinator (Business)
C & G All Season Craft Boutique - 480 South Carbon Avenue ( Business and A-Frame Sign)
MOTION. Councilmember McEvoy moved that the requests be approved per the above exception for C & G, and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried. For informational purposes only, the Planning and Zoning Commission gave concept approval to the Krompel Subdivision Phase I.
14. KENWORTH SALES - Conditional Use Permit, Business
Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to the request of Kenworth Sales to relocate to 540 South 300 West. MOTION. Councilmember McEvoy moved that the relocation be approved and that a Conditional Use Permit be issued. Motion seconded by Councilmember Wheeler and carried.
Councilmember McEvoy reported that the City will install one light pole at Kenworth=s new location and that Jack Leautaud, owner of Kenworth Sales, will install two light poles. Mr. Leautaud is requesting that the City consider assisting him in installing the two light poles. Mr. Leautaud also has some concerns regarding the water that drains onto his property from the domes area. Gary Sonntag stated that the City=s sprinkling system water ran off the grass and onto Mr. Leautaud=s property. He has since taken action to minimize that problem. Pertaining to the light poles and as typically done with businesses, the City calculates the pay back on light poles. An evaluation is done on the energy demand versus the energy use. The City uses a set formula that provides businesses with certain credits based on a three year pay back. It has worked very well in the past and was applied to this business as well. Even though they are an electric component, street lights are evaluated separately. Mr. Leautaud is required to put in the two street lights. Only one street light needs to be put in for the Kenworth Sales project. The other one can be put in at a later date for the second phase. He pointed out that there are two other street lights, one by the domes and one on the corner that the City could pursue and install at their cost. Gary felt that this was addressed fairly; nothing more than on a 50-50 split. Mayor Piccolo felt that we have helped Mr. Leautaud as much as we can. The City does pay for the power once the pole is installed. Gary stated that he will address these two issues in a letter to Mr. Leautaud. Mayor Piccolo indicated that he would talk to Mr. Leautaud personally.
15. MANNY ESCOTO, SHARON KLARICH, BETTY WHEELER - Travel Approved
Mayor Piccolo presented the following travel requests:
Manny Escoto - D.A.R.E. Training, August 11-22, 2003, Salt Lake City
Sharon Klarich, Councilmember Betty Wheeler - Communication, Assertiveness and Conflict Management Skills For Women, July 28, 2003, Grand Junction, Colorado
June 25, 2003
MOTION. Councilmember Tatton moved that the travel be approved. Motion seconded by Councilmember Reaveley and carried.
16. SHERRIL BURGE, JIM THOMPSON, NORMA TOWNSEND- Appointed To Price City Library Board
Mayor Piccolo recommended the appointment of Sherril Burge, Jim Thompson and Norma Townsend to the Price City Library Board effective July 1, 2003. MOTION. Councilmember Tatton moved that the appointments be approved. Motion seconded by Councilmember Wheeler and carried.
17. GREG FAUSETT, RITA DUNN, ANDREW LASSLO - Appointed To Emergency Planning Committee
Mayor Piccolo recommended the appointment of Greg Fausett, Rita Dunn and Andrew Lasslo to the Emergency Planning Committee effective July 1, 2003. MOTION. Councilmember Reaveley moved that the appointments be approved. Motion seconded by Councilmember Denison and carried.
18. SGT. KEVIN DROLC - Promoted To Lieutenants Position
Mayor Piccolo recommended that Kevin Drolc be promoted to the position of Police Lieutenant effective July 1, 2003. MOTION. Councilmember Denison moved that the appointment be approved. Motion seconded by Councilmember Tatton and carried.
19. RESOLUTION 2003-17 - Price City Economic Vitality Fund
Nick Tatton presented Resolution #2003-17, establishing the Price City Economic Vitality Fund. The business documents have been prepared and approved for use by Mr. Sampinos. The program start date is set for July 1, 2003. Councilmember Denison expressed his concerns for a loan fund versus a grant. He questioned the time and effort involved in accounting and what would happen if someone were to default on their loan. Do we take back the equipment? Would we spend the interest on the extra work created? Mayor Piccolo stated that most of the collection process would be placed on the Board, which will consist of himself, one Councilmember, Nick Tatton, and two citizens at large. Staff will help at times, but he feels it will work and the benefit will come from it at a later date when it will rise to double its size. But if it shrinks and goes away and we do make $10,000, then its over. He doesn=t think we stand a chance of losing. MOTION. Councilmember Tatton moved that Resolution #2003-17 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Wheeler and carried.
20. MAYOR PICCOLO, COUNCILMEMBER BETTY WHEELER, NICK TATTON, TOM ANDERSON,
JERI HAMILTON - Appointed To Price City Economic Vitality Fund Loan Review Committee
Mayor Piccolo recommended the appointment of himself, Councilmember Betty Wheeler, Nick Tatton, and two members of the community- at-large, Tom Anderson and Jeri Hamilton, to the Price City Economic Vitality Fund Loan Review Committee. MOTION. Councilmember Denison moved that the committee be approved. Motion seconded by Councilmember McEvoy and carried.
21. ALEXIS AND BRENDA MARTINEZ - 925 North 600 East - Partial Release of Development
Gary Sonntag reported that the Martinez development project is eligible for a partial release of funds in the amount of $3,800. MOTION. Councilmember Denison moved that the partial release be approved. Motion seconded by Councilmember Reaveley and carried.
June 25, 2003
22. LOG PALACE RESTAURANT - Local Consent For Limited Restaurant License
(On Premise Consumption of Wine, Heavy Beer and Beer)
MOTION. Councilmember Denison moved that local consent be given to the Log Palace
Restaurant for a limited restaurant license (on premise consumption of wine, heavy beer and beer), subject to a favorable review by the Police Chief. Motion seconded by Councilmember Wheeler and carried.
23. NEW HIRE - Terry Olsen, Parks Dept., Laborer, Temporary/FT
Councilmember Tatton reported that Terry Olsen was hired as an emergency employee effective June 18, 2003. It is recommended that he be reclassified from an emergency employee to a Laborer in the Parks Department, Temporary/FT, effective through October, 2003. MOTION. Councilmember Tatton moved that the new hire be approved. Motion seconded by Councilmember Denison and carried.
24. RESOLUTION #2003-18 - Establishing the Positions Of Finance Director, Human Resource
Director, and Community Director As Exempt Positions.
Mayor Piccolo recommended that the positions of Finance Director, Human Resource Director and the Community Director be classified as Aexempt employees@. He directed Nick Sampinos to prepare a resolution to that effect. MOTION. Councilmember Wheeler moved that Resolution #2003-18, establishing the above positions as exempt be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember McEvoy and carried. Councilmember Tatton abstained from voting as the Community Director is his son.
25. WORKERS COMPENSATION INSURANCE - Permission To Advertise For Bids
Mayor Piccolo reported that the Workers Compensation Insurance for next year is increasing from $38,000/year to $138,000/year. Keith Wight has requested permission to advertise to receive bids. MOTION. Councilmember Tatton moved that the request be granted and that an advertisement be circulated state-wide. Motion seconded by Councilmember Denison and carried.
26. NEW VOLUNTEER FIREMAN - Bryce Dougal
VOLUNTEER FIREMAN ROSTER - Permission To Advertise
Mayor Piccolo reported that Keith Wight is recommending that Bryce Dougal be hired as a Volunteer Fireman to replace Richard Dart, who has terminated his employment. Keith is also requesting permission to advertise and establish a new roster for the Fire Department. MOTION. Councilmember Wheeler moved that the new hire be approved and that the new roster be established. Motion seconded by Councilmember McEvoy and carried.
27. UNIFORM CLEANING - Contract Awarded
Pat Larsen reported that she received proposals from ALSCO, G & K and Sudsy Duds to clean City uniforms. The lowest proposal is from G & K in the amount of $11,000/year for 52 employees, which amounts to 20 uniforms per person per month. MOTION. Councilmember Denison moved that a three year contract be awarded to G & K under the same terms and conditions as the last contract. Motion seconded by Councilmember Reaveley and carried.
28. RESOLUTION #2003-19 - Establishing Partial Waiver of Utility Bills For National Guardsmen On Active Duty (Price Unit #1457 Engineer Battalion)
Mayor Piccolo recommended that $75/month be waived on utility accounts for the families of those Utah National Guardsmen, Price Unit #1457 Engineer Battalion, who have been deployed to fight the war in Iraq effective. This waiver will be in effect July 1st, 2003 through April, 2004, or until they return home, whichever is earlier. Each family will have to submit a request for this aid and present a copy of active duty orders. There are currently 6 families that will be effected. MOTION. Councilmember Tatton moved that Mr. Sampinos be directed to prepare a resolution per the above recommendation, that the Mayor and City Recorder be authorized to sign the
June 25, 2003
resolution, and that the funds be taken out of Community Progress. Further, that a report come back to the Council on a periodic basis. Motion seconded by Councilmember McEvoy and carried.
29. CERTIFIED TAX RATE FOR 2003 APPROVED - . 002642
Pat Larsen reported that the Certified Tax Rate for the Year 2003 is .002642 and will generate $626,000. This will be a minor increase of .0025 from last year. MOTION. Councilmember Denison moved that the tax rate be approved. Motion seconded by Councilmember Reaveley and carried.
30. INTERNATIONAL DAYS EVENT - Update
Councilmember Denison reported that the International Days committee is having periodic meetings and making progress. The theme for this year will be AWelcoming The World@. The design will have a picture of the earth with a welcome in different languages across the center.
31. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update
Councilmember Wheeler reported that the Price River Water Improvement District has completed their Water Source Protection Plan and it has been approved by the State. Since Spring Glen implemented their secondary water system, more and more interest is being shown for a secondary system. The Circle K Subdivision has submitted a request to PRWID for a secondary water system. Jan Furner, Executive Director of the Utah Association of Special Service Districts, held a meeting with those residents. A couple of options were proposed; one of those being to change the scope of PRWID under the Utah State Statute and another would be to form a Special District for secondary water under the County Commission. One of the members expressed reservations to PRWID getting into this type of service. A feasibility study should be completed. Funding for such a study cannot come from PRWID finances. The citizens requesting this agreed to pay the costs. At the conclusion, Nick Sampinos reported that the Board authorized the District Manager to search for funding to do a district wide feasibility study on secondary water. The Board did not want to do this for Circle K, as if they agreed to do one, there would be additional requests. Councilmember Denison asked if there had been any reports of what the secondary water consumption has been for Spring Glen and Wellington? Is there greater or less usage, is there a savings and is it being metered? Nick Sampinos stated that it is not being metered and he has not heard any information of this type. The District Manager for PRWID indicated that he would be contacting several entities up north who have both culinary and secondary systems. He will then have a better idea how these systems are operated and if they are feasible and workable and what the savings would be.
MOTION. Councilmember Denison moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Tatton and carried.
Meeting adjourned at 7:50 p.m.
Reconvened at 8:05 p.m.
Meeting adjourned at 8:23 p.m.
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder