Minutes of the
City Hall: Price,
June 25, 2008 at 5:30 p.m.
Councilmembers: Aleck Shilaos, Police Chief
Jeff Nielson Nick Tatton, Community Director
Kathy Hanna-Smith Pat Larsen, Finance Director
Jeanne McEvoy John Daniels, Human Resource Director
Others Present: Terry Bikakis, Dee Bikakis, Bill and Rosalyn Barnes, Glenna Etzel, Thomas Etzel, Wally and Anne Barnes, Dennis and Jennifer Slavensky and Ann Evans
Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.
1. COUNCILMEMBERS REPORT- The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.
2. VISIONARY SERVICE LEADER AWARD- Terry Bikakis
Terry Bikakis received the Visionary Service Leader Award for his long time commitment to the students of the community. Mr. Bikakis has taught at Mont Harmon Junior High for many years and has contributed a great deal to the local science fair.
3. PUBLIC HEARING- Budget Revision FY 2007-2008
MOTION. Councilmember Tatton moved to open the public hearing at 6:19 p.m. Motion seconded by Councilmember Hanna-Smith and carried. No public comment was received. Pat Larsen stated that the budget is in good condition. Councilmember Davis and Councilmember Hanna-Smith questioned the rules for spending ZapTax money and whether there is a cap. Councilmember Hanna-Smith requested a copy of the ZapTax regulations to review how the money should be spent. Mayor Piccolo stated that the money is governed by how it is spent and it can be used for capital improvements. MOTION. Councilmember Tatton moved to close the public hearing at 6:26 p.m. Motion seconded by Councilmember Hanna-Smith and carried.
4. BID OPENING- WATER AND SEWER DEPT. - Sewer Pipeline Inspection Equipment #2E-2008
A bid was received for the new pipeline inspection equipment to replace older deteriorated non operable
equipment. The equipment includes a system control unit, portable TV cable reel, camera and camera tractor
(transporter). Budget is $45,000. The bid was from Maric Sales for $42,950.00. MOTION. Councilmember
Tatton moved to accept the bid as it is within budget, subject to review by Staff. Motion seconded by
Councilmember Davis and carried.
5. INTERNATIONAL DAYS CONTRACT- Den & Jen Bouncers-Discussion
Davis reported that a committee met to discuss the insurance coverage required
for vendors participating in the International Days event. Many sources
including the City’s insurance carrier, were contacted
to check the insurance requirements in other cities for different events. The
International Days event will be held in a
Evans from the Chamber of Commerce stated that she is concerned that adding too
many requirements and stipulations on vendors may discourage them from coming
to the events and that
6. VARIANCE COMMITTEE- The City Council is Requested to Appoint a Council Representative to the Variance Committee
Pursuant to Section 2.2.7 of the Price City Land Use Management and Development Code 2008 Edition (Code) a Variance Committee, chaired by an elected official appointed by the Mayor with the advice and consent of the City Council is needed. The Mayor would like Councilmembers to rotate this duty and be assigned at the first of the year following Mayor pro tempore schedule. MOTION. Councilmember Tatton moved to approve the appointment of a Council Representative to the Variance Committee following the schedule used to appoint the Mayor pro tempore or designee on a rotating basis. Motion seconded by Councilmember Davis and carried.
7. LIBRARY BOARD- New Library Construction
Councilmember McEvoy stated that the Library Board would like to pursue construction of a new library somewhere in the downtown area and are looking for some feedback and direction from the City Council. She stated that this project has gone on for a long time and needs to be pursued. Councilmember Nielson asked if we could do it alone or if we could create a Special Service District. The Council advised the Library Board to devise a proposal and return to Council with their ideas and sketches of how a new library would be designed. Mayor Piccolo suggested finding how much money is left in that budget and to create another Memorandum or Understanding with the members of the previous expansion committee with more specific involvement under Library Board direction. The Mayor stated that the Library Board needs to be the driving force behind the project to pursue the Special Service District. The City Council is in support of the project.
8. OPEN MEETING TRAINING- Annual Training
Information was given to each member of City Council and staff involved with Council meetings. Each Councilmember is responsible for the training of members within each of their committees that they serve. MOTION. Councilmember Tatton moved to accept the annual open meeting training materials for 2008 as presented. Motion seconded by Councilmember Davis and carried.
PLANNING AND ZONING COMMISSION
applications for Conditional Use Permits.
9. HOME OCCUPIED PERMITS
a. Tyson Bryner Computer Repair-955 N. 300 E.-Tyson Bryner, Owner- Final-Office Use Only with conditions of a Home Occupied Permit
b. David’s Handyman-362 N. 100 E.-David’s Handyman- David Arnette, Owner-Final-Office Use Only with conditions of a Home Occupied Permit
MOTION. Councilmember Hanna-smith moved to grant final approval on items a and b as recommended by the
Planning and Zoning Commission. Motion seconded by Councilmember Tatton and carried.
Nick Tatton reported that the Planning and Zoning Commission gave the following recommendations on
applications for Conditional Use Permits.
10. CONDITIONAL USE PERMITS
· No on street parking by employees of the coffee service finding that on street parking by employees contributes to congestion and no on street parking by employees improves the opportunity for economic activity and supports the goals in the Price City General Plan.
· Submission of any signage associated with the coffee service to Price City Planning Staff for review and approval under the provisions of Chapter 4 of the Code finding that properly reviewed and approved signage promotes conformity, reduces clutter and blight and is consistent with the goals in the Price City General Plan.
· Submission of a building site plan indicating the location of the coffee service within the Library finding that properly reviewed and approved site plans reduce the opportunity for misunderstandings regarding land uses.
· Completion of a PRWID waste water survey and compliance with any resulting conditions or recommendations finding that conditions and recommendations stemming from the PRWID survey protect the public infrastructure.
· Completion of inspection of the coffee service area by the Price City Building Inspector and Price City Fire Chief for safety finding that a primary obligation of the Planning Commission and City Council is to ensure the health, safety and welfare of the community.
Procurement of a
· Submission of any health department certifications or approvals, as required, finding that a primary obligation of the Planning Commission and City Council is to ensure the health, safety and welfare of the community.
· Waive the zoning fee associated with the CUP amendment application in the amount of $60.00.
MOTION. Councilmember McEvoy moved to grant final approval on item a as recommended by the Planning
and Zoning Commission. Motion seconded by Councilmember Davis and carried.
CONSENT AGENDA - Councilmember Hanna-Smith moved to approve items 14 through 28 as listed on the agenda
with items 16 and 28 removed for discussion. Motion seconded by Councilmember Davis and carried.
June 11, 2008 City Council
12. INTERNATIONAL DAYS CONTRACT- Authorization to Approve a International Days Contract with Den & Jen Bouncers
13. LANDLORD AGREEMENT POLICY- Authorization to Refund Customers Affected by the Recent Landlord Agreement Policy Change
14. WINTER WATER OVERAGES- Authorization to Issue Credits to Customers that Submit Claims and Qualify for the Credit and Approval to Make any Appropriate Adjustments or Additions that Arise that Comply with the Same Criteria
15. BUSINESS LICENSE- Authorization to Approve the Business “Pin Cushion” to be Located at 21 E. Main and Scott Banasky Promotions at 6 W. Main
16. LIBRARY- Ratify from June 11, 2008 meeting-Authorization to Place a Survey Regarding the Construction of a New Library on the Back of the Price City Utility Bills for Customer Comment
17. PARCEL VACATE ORDINANCES- Authorization to Approve Ordinances to Complete Vacate Actions Taken Several Months Ago for: Ordinance 2008-03-200 South Street within the Fairhaven Mobile Home Park, Ordinance 2008-04 Former Bonnie J. Subdivision at 710 East 100 South and Ordinance 2008-05 Stub Street for 100 South East of 700 East
18. UTILITIES- Authorization to Remove Section 3 of Page 2 on the Previously Approved Landlord Agreement Forms for the Utility Department and the Utility Department Policy and Procedures
19. RESOLUTION 2008-10 Authorization to Approve Resolution 2008-10 Amending Resolution 2008-02 Adopting the Revised Budget for FY 2007-2008
20. BASSO DINO-MINE PLAYGROUND- Authorization for Final Payment, Change Order #1, Payment#2 to Bodec Inc., for the Yard Light Installation and Surveillance System Wiring
Bodec Inc. has completed installing the 9 yard lights at the Dino Mine playground. The lights are operational. A change order is necessary to reflect as-built quantities by an addition of $712.48 (for surveillance system wiring). Updated contract total is $25,616.88. One partial payment has been made in the amount of $10,725.99. They are eligible for final payment in the amount of $14,893.89.
21. CLASS C ROAD- CRACK SEALING- Hot Asphalt Services has Requested that the City Purchase Crack Sealant Material In Advance of a Project in the Amount of $14,000 to Avoid An Added Cost from a Pending Increase in the Petroleum Market.
to the volatile petroleum market Hot Asphalt requested that the City purchase
the crack sealant material in advance of the actual project in the amount of
$14,000. This will avoid an added cost from a pending increase. Said amount
will be deducted from their contract. There are unexpended
22. TRAVEL REQUEST
John Bowen and Iain Walker - Emergency Vehicle Operation Training-July
23. FUND TRANSFERS- Authorization to Approve 2007-2008 Year End Fund Transfers
To General Fund from Water Fund $87,500
To General Fund from Electric Fund $663,275
To Swimming Pool Fund from General Fund $116,400
To Drug Task Force Fund from General Fund $47,575
To Capital Projects from General Fund $430,331
Zap Tax to Capital Improvement Fund from G.F. Zap Tax $75,162
Transfer of Funds as Authorized by Budget Total $1,345,081
Tatton stated that the Price City rate electrical from Rocky Mountain Power will
change on July 1, 2008.
25. COST OF LIVING- Approve a wage range increase of 4.5% to replace the 3.5% wage range increase initially approved in the 2008-2009 budget. This change will add $42,300 (wages and benefit cost) to the budget. It will result in annual wage increases of between 5.7% and 6.3% for employees.
Piccolo stated that it is the decision of Council to grant an incremental
percentage wage range increase for employees. The Mayor would like the rate set
at 4.7% in order to make a significant statement to each employee that
26. PRWID-Update- Councilmember Tatton reported on the happenings of the last PRWID meeting.
27. COMMUNITY PROGRESS- Update by Councilmember Hanna-Smith
· Meeting cancelled for work/cleanup project on Highway 10
28. POWER BOARD Update by Councilmember Davis
· June 24, 2008 last meeting
· Purchasing power wind generated power review to offset usage
· Planning of energy saving projects
29. INTERNATIONAL DAYS- Update by Councilmember Davis
· Vendors using grease fryers need type A fire extinguishers
· Firemen or EMT visible at International Days
30. UNFINISHED BUSINESS:
a. Committee Review for Street Banners-
· Contact users now with a letter describing next year’s banner changes
· Pole banners- after International Days will be brought down for access
· Right of Ways will need to be identified for banner placement
· Next meeting – July 1, 2008
cut off date for banners to be hung on
b. Curb, Gutter and Sidewalk Improvements on 2nd South
c. Basso Dino-Mine Playground
31. NEW BUSINESS- The Price City Wave Pool is in need of a hazardous chemical spill containment pit. This is
a safety emergency requiring a motion for immediate approval by the City Council. MOTION.
Councilmember Davis moved to approve construction of a hazardous chemical spill containment pit for the
Mayor and City Council Per Diem-
Per Diem for the Mayor and Councilmembers is unclear at this time. The item needs to be reviewed to update
the 1973 Ordinance regarding reimbursement for travel by the Mayor and City Council. A workshop will be
set up with Mayor and City Councilmembers to clarify the updates necessary. The curremt ordinance will be
reviewed and updated by the City Attorney and returned to Council for further consideration.
Meeting adjourned at 8:05 p.m. by Mayor Piccolo pursuant to the motion by Councilmember McEvoy.