Minutes of The Price City Council Meeting

City Hall: Price, Utah

June 28, 2000

 

Present:

Mayor Lou Colosimo Vernon W. Jones, Community Administrator

Councilmembers: Pat Larsen, Finance Director

Roy A. Nikas Nick Sampinos, City Attorney

Betty P. Wheeler Gary Sonntag, PWD/City Engineer

Joe L. Piccolo Aleck Shilaos, Chief of Police

Richard Tatton

 

Excused: Councilmember Stephen L. Denison

Joanne Lessar, City Recorder

Keith Wight, Human Resource Director

 

Mayor Colosimo led the Pledge of Allegiance. Roll was called with the above members in attendance.

 

1.                 MINUTES - June 14, 2000

 

MOTION. Councilmember Tatton moved that the minutes of the June 14, 2000 meeting be approved. Motion seconded by Councilmember Wheeler and carried.

 

2.                 RESOLUTION #2000-13 - Budget Revision For FY1999/2000

 

Mayor Colosimo opened the Public Hearing at 5:32. p.m. to receive comments on the proposed Budget Revision for FY1999/2000. Pat Larsen presented the budget documents. MOTION. There being no comments, Councilmember Nikas moved that the Public Hearing be closed at 5:33 p.m., that Resolution # , adopting the Budget Revision for FY1999/2000, be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Tatton and carried.

 

3.                 PUBLIC HEARING - Adoption of Citywide Flood Mitigation Plan Approved

 

Mayor Colosimo opened the Public Hearing at 5:34 p.m. to receive comments on the proposed adoption of a Citywide Flood Mitigation Plan. Gary Sonntag reported that the City received funds from the State in preparation for this plan. He presented information on potential flooding in the City and the plans of mitigating this flooding. He feels the City has been covered very well, not only the areas that are affected by the 100 year flood plain on the Price River and Meads Wash, but also selected areas, such as North Price, along the Price Canal, along 6th West, etc. Also identified are the structures that are within the 100 year flood plain. An elevation certificate has been completed, which is the requirement of the State. Since advertising for this plan, he has not received any comments. Councilmember Tatton stated that the culvert on 8th North and Meads Wash gets filled with sediment. He questioned who is responsible to maintain it? Gary stated that the Citys Street Department is responsible for maintenance. Councilmember Nikas questioned an item in the plan report regarding the City complying with EPA storm water requirements and what the population had to be or what year that had to be impacted? Gary stated that to his knowledge the population stipulation was 10,000. MOTION. There being no further comments, Councilmember Nikas moved that the Public Hearing be closed at 5:40 p.m., that the Flood Mitigation Plan be approved as presented, and that a resolution be prepared to adopt the plan. Motion seconded by Councilmember Piccolo and carried.

4.                 SHARI MADRID - Sworn In As City Treasurer

 

MOTION. Councilmember Nikas moved that the recommendation of Mayor Colosimo to appoint Shari Madrid as City Treasurer be approved. Motion seconded by Councilmember Wheeler and carried. Nick Sampinos conducted the swearing in of Shari Madrid as City Treasurer.

 

5.                 BID OPENING - Class C Road Improvements #18C-2000 - Committee Appointed

 

The following bids were received for the Class C Road Improvements project.

 

Valley Asphalt $344,868.29

Geneva Rock $389,611.26

 


MOTION. Councilmember Nikas moved that a committee, consisting of himself, Mayor Colosimo, Councilmember Denison, Gary Sonntag, Harold Valdez, and Pat Larsen, be appointed to review the bids and given the power to act. Motion seconded by Councilmember Tatton and carried.

 

6.                 SUN ADVOCATE AD FOR INTERNATIONAL DAYS AND CARBON COUNTY FAIR - Referred To International Days Committee

 

MOTION. Councilmember Tatton moved that the request from the Sun Advocate for an ad for the International Days and Carbon County Fair be referred to the International Days Committee. Motion seconded by Councilmember Piccolo and carried.

 

7.                 CASTLE VALLEY SERVICES - Permission To Place Shaved Ice Stand By Wave Pool

 

Lilian Gold requested permission to place a shaved ice stand by the Wave Pool. Councilmember Wheeler stated that in previouis years, the City has denied similar requests. The City operates its own concession stand at the Wave Pool. Councilmember Wheeler stated that she would discuss this further with Ms. Gold.

8.                 PUBLIC SAFETY BUILDING - Rebid Exterior Siding

 

Vern Jones reported that one bid was received to place exterior siding on the Public Safety Building. The contract was awarded to that bidder, however, that bidder has turned down the contract. MOTION. Councilmember Piccolo moved that the exterior siding be rebid. Motion seconded by Councilmember Wheeler and carried.

 

9.                 K-MART - 610 West Price River Drive, Conditional Use Permit (Sign)

 

Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to K-Mart, 610 West Price River Drive, to construct a sign in their Garden Department. MOTION. Councilmember Piccolo moved that the request be approved and that a Conditional Use Permit be issued. Motion seconded by Councilmember Wheeler and carried.

 

10.             BYRON ALLRED, RICHARD BOYDEN, KEVIN DROLC - Travel Approved

 

Mayor Colosimo presented the following travel requests:

Byron Allred - Reptile Handling & Identification, August 3, 2000, Vernal, Utah

Richard Boyden - D.A.R.E. Instructor, August 7-10, 2000, Salt Lake, Utah

Kevin Drolc - Basic Public Information Officer Course, August 8-10, Salt Lake, Utah

 

MOTION. Councilmember Wheeler moved that the travel requests be approved. Motion seconded by Councilmember Piccolo and carried.

 

11.             FIBER TRANSCEIVERS - Permission To Purchase

 

Vern Jones requested permission to purchase five fiber transceivers to upgrade the Citys major computer networking system. The cost is estimated at $500 each. MOTION. Councilmember Piccolo moved that the purchase be approved. Motion seconded by Councilmember Wheeler and carried. Councilmember Nikas recommended that the equipment purchased be equal to a 10/100 unit.

 

12.             300 EAST SEWER STUDY, #12C-2000 - Hansen, Allen & Luce, Inc. - Change Order, Final Payment

 

Gary Sonntag reported that the contract with Hansen, Allen & Luce, Inc., for the 300 East Sewer Study project was completed at a lower amount than was bid. He recommended that a change order reducing the contract $1,155.33 be approved. A final payment in the amount of $5,824 has also been submitted. MOTION. Councilmember Piccolo moved that the change order and final payment be approved. Motion seconded by Councilmember Nikas and carried.

 

 


13.             FLOOD MITIGATION PLAN, #11S-2000 - JUB Engineers, Inc. - Final Payment

 

Gary Sonntag presented a request for a final payment in the amount of $5,061 submitted by JUB Engineers, Inc., for their contract on the Flood Mitigation Plan. MOTION. Councilmember Nikas moved that the final payment be approved. Motion seconded by Councilmember Tatton and carried.

 

14.             600 SOUTH ALLEY, #20S-2000 - Hansen, Allen & Luce, Inc. - Final Payment

 

Gary Sonntag presented a request for a final payment in the amount of $2,733.92 submitted by Hansen, Allen & Luce, Inc., for their contract to research, survey and prepare a quit claim deed to facilitate vacating the alley between 200 East and 300 East and 600 South to the City limits (between the Sterling Subdivision and Price River View Addition). MOTION. Councilmember Nikas moved that the final payment be approved. Motion seconded by Councilmember Tatton and carried.

 

15.             CEDAR HILLS DRIVE CLASS C ROAD RECONSTRUCTION, #4C-2000 - Nielson Construction Co. - Final Payment

 

Gary Sonntag presented a request for a final payment in the amount of $12,972 submitted by Nielson Construction Co. for their contract on the Cedar Hills Drive Class C Road Construction project. They completed the project 20 days ahead of schedule. MOTION. Councilmember Wheeler moved that the final payment be approved. Motion seconded by Councilmember Piccolo and carried.

 

16.             WATER TRANSMISSION LINE FEASIBILITY STUDY, #14S-99 - CRS Consulting Engineers of Nevada, Inc. - Change Order, Final Payment

 

Gary Sonntag reported that the contract with CRS Consulting Engineers of Nevada, Inc., for the Water Transmission Line Feasibility Study was completed at a lower amount than was bid. He recommended that a change order reducing the contract $1,000 be approved. A final payment in the amount of $6,833.94 has also been submitted. MOTION. Councilmember Wheeler moved that the change order and final payment be approved. Motion seconded by Councilmember Piccolo and carried.

 

17.             CEDAR HILLS DRIVE CLASS C ROAD RECONSTRUCTION DESIGN AND SURVEY WORK, #IS-2000 - Johansen & Tuttle Engineering, Inc. - Change Order, Final Payment

 

Gary Sonntag presented a change order to the contract with Johansen & Tuttle Engineering, Inc. for the design and survey work on the Cedar Hills Drive Class C Road Reconstruction project. The change order increased the contract $2,802 to allow for the extra road width on the west side. A final payment in the amount of $4,926.50 has also been submitted. MOTION. Councilmember Nikas moved that the change order and final payment be approved. Motion seconded by Councilmember Piccolo and carried.

 

18.             STORM WATER DETENTION BASIN CONCRETE SPILLWAY, #10C-2000 - Minchey Digging - Final Payment

 

Gary Sonntag presented a request for a final payment in the amount of $25,500 submitted by Minchey Digging for their contract on the Storm Water Detention Basin Concrete Spillway. MOTION. Councilmember Piccolo moved that the final payment be approved. Motion seconded by Councilmember Wheeler and carried.

 

19.             WATER SYSTEM EXPANSION PROJECT IV, PHASE IV, #3C-99 - High Mountain Excavation - Final payment

 


Gary Sonntag reported that High Mountain Excavation returned this spring and completed repairs on asphalt patching, concrete damage and landscape restoration pertaining to their contract on the Water System Expansion Project IV, Phase IV. The City withheld slightly more than 1% ($5,805.60) in an effort to have those remaining items completed. High Mountain Excavation submitted an invoice for the asphalt they used as well as interest on the retention amount. He recommended that the City not pay for the additional asphalt purchased and placed by High Mountain Excavation, as the City already paid for it once. Material was brought in to patch trenches that had settled and smooth out rough spots, which they should have done in the first place. Utah State Code allows the contractor to seek interest on monies withheld on retention in a project. He recommended that the interest requested by High Mountain not be paid based on the grounds that the retention was not being held as a means to guarantee the project. The money was being held because the work had not been completed. In addition, throughout the winter and spring, it was necessary for City crews to overcome traffic hazards due to trenches that had settled. City crews used equipment and purchased materials to take care of these problems. Figuring in the equipment, cost of materials and man hours, this amounts to $2,575. Consequently, he recommended that this amount be deducted from the retainage and that the City issue a final payment in the amount of $3,231.60. The Council discussed the payment of interest and if it would be legal to withhold that amount. MOTION. Councilmember Wheeler moved that the final payment plus the amount of interest be paid. Motion seconded by Councilmember Piccolo and carried.

 

20.             UNIFORMS - Public Works Division Employees

 

Gary Sonntag reported that in conducting surveys and interviews regarding the use of City uniforms, most of the employees in the Public Works Division are satisfied with the poly/cotton uniform being furnished by the City. One department, as a whole, is not comfortable with them and there are 3 or 4 selected employees that would like a change to cotton pants instead of the poly/cotton blend. Gary reviewed the different options pertaining to the use of cotton/poly versus cotton uniforms and the costs of those options. The wearing of badges as a means of identification was also discussed. MOTION. After further discussion, Councilmember Piccolo moved that the basic uniform package be approved and those employees that work for Price City that are willing to accept those uniforms and wear them consistently, that they be allowed to do so at the Citys expense and that some type of agreement be made with the employee that they return the uniform in useable condition when they quit or are asked to return them. Motion seconded by Councilmember Wheeler and carried.

 

21.             JOSH MCDONALD - Transfer Approved

 

MOTION. Councilmember Nikas moved that Josh McDonald be transferred from the Cemetery Dept. to the Streets Dept. as a Laborer, Temporary/FT effective July 3, 2000, and that permission be given to advertise to replace the position in the Cemetery Dept. Motion seconded by Councilmember Piccolo and carried.

 

22.             NEW HIRE - Aquatics Supervisor - Tabled

 

MOTION. Councilmember Piccolo moved that the hiring of an Aquatics Supervisor be tabled until the next meeting. Motion seconded by Councilmember Wheeler and carried.

 

23.             INTERNATIONAL DAY - Update

 

Councilmember Piccolo reported that International Days event is moving along nicely. Everybody is doing their part and working hard. To date, approximately thirty vendors have signed up for a spot in the park. There are in excess of 150 cars registered for the car show.

 

24.             CANAL PROJECT - Special Meeting Scheduled

 


Councilmember Nikas reported that several months ago, the City Council voted to support the Price/Wellington Control Board project that involved piping and pressurizing of the canal. The Citys representatives were authorized to vote appropriately at the different water company meetings. Since that time, the water companies have met and two of them voted it down, one voted in favor and one did not vote. Over the last several months, the members of the committee have tried to find a way to make this project move forward. As there are quite a few issues involved, he asked if the Council would consider having a special meeting where he and Vern Jones can present the facts that have come forward in the last several months and any potential changes from what was presented to the Council before so that a decision can be made whether the Council still supports the project. MOTION. Councilmember Nikas moved that a special meeting be scheduled for Monday, July 10, 2000, at 4:00 p.m. Motion seconded by Councilmember Tatton and carried.

 

25.             FIRE DEPARTMENT - Bidding Procedures Waived

 

Vern Jones reported that some time ago, the Council gave permission to the Fire Department to purchase approximately $27,000 of new equipment for the new fire engine. This is a long list of various items. Fire Chief Kent Boyack would like permission to waive bidding procedures and deal with the two vendors in the State that sell this equipment to get the best price on each of the items. MOTION. Councilmember Wheeler moved that the bidding procedures be waived. Motion seconded by Councilmember Piccolo and carried.

 

26.             CONTRACTOR SUPPORT, MINOR PROJECTS - Contract Awarded

 

Gary Sonntag reported that the committee appointed to review the bids received for the contractor support, minor projects, awarded the contract to M & S Construction Company.

 

27.             FUND TRANSFERS - Approved

 

Pat Larsen presented the following fund transfers.

 

Transfer $ 14,500 from Capital Projects to the General Fund

$138,350 from the General Fund to the Library Fund

$ 12,500 from the Redevelopment Agency to the General Fund

$513,500 from the Electric Fund to the General Fund

$128,950 from the General Fund to the Swim Pool Fund

$ 23,750 from the General Fund to the Drug Task Force Fund

$ 70,950 from the General Fund to the IS Fund

$ 50,700 from the General Fund to the IS Fund

$ 30,450 from the Water Fund to the IS Fund

$ 8,675 from the General Fund to the CDBG Const. Fund

 

MOTION. Councilmember Nikas moved that the above fund transfers be approved. Motion seconded by Councilmember Wheeler and carried.

 

MOTION. Councilmember Piccolo moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Tatton and carried.

 

Meeting adjourned at 6:35 p.m.

Redevelopment Meeting Minutes

Reconvened at 6:50 p.m.

 

Meeting adjourned at 7:00 p.m.