Minutes of The Price City Council Meeting

City Hall: Price, Utah

July 23, 2003, 5:30 p.m.

Present:

Mayor Joe L. Piccolo Joanne Lessar, City Recorder

Councilmembers: Pat Larsen, Finance Director

Betty P. Wheeler Nick Sampinos, City Attorney

Stephen L. Denison Keith Wight, Human Resource Director

Richard Tatton Nick Tatton, Community Director

Don G. Reaveley, Jr. Aleck Shilaos, Chief of Police

Jeanne McEvoy

Excused: Gary Sonntag, Public Works Director/City Engineer

Others Present:

Ken Larson Frank Ori Steve Christensen Joyce Daniels

Larry Salazar

Mayor Piccolo let the Pledge of Allegiance. Roll was called with the above members in attendance.

1. MINUTES - Struck

2. COUNCILMEMBERS REPORT

The Mayor and City Council presented an update to the activities taking place in their individual

departments.

3. VISIONARY SERVICE LEADER AWARD - Shirley Shilaos

Mayor Piccolo presented Shirley Shilaos with the Visionary Service Leader Award. Shirley was

recently honored by her employer as providing the highest customer service level in the State.

4. WATER SAVING AND TREATMENT PROPOSAL - Committee Appointed

Councilmember Tatton presented information on a technique to save waste water or gray water for use as irrigation water. Special equipment could be installed at a waste water treatment plant to process the waste water and pump this water into tanks for use as irrigation. A study would

need to be conducted to determine if the State Water Engineers office would allow the City to use

the water and if it would be feasible to do this. MOTION. Councilmember Tatton moved that a

committee, consisting of himself, Councilmember Wheeler, Gary Sonntag, Sam White, Pat

Larsen, Nick Tatton and staff as needed, to research this and report back to the Council. Motion

seconded by Councilmember Reaveley and carried. Councilmember McEvoy will act as a

substitute on the committee.

5. CARBON COUNTY RECREATION - Update On Programs Offered In The Community

Steve Chistensen and Frank Ori from Carbon County Recreation presented information on the

budget for Carbon Recreation as of June 30, 2003. Mr. Christensen explained where the funds

are allocated and what programs they offer. The consortium contribution report indicates that

effective this year, Price City will be contributing $21,000 per year. Next year the budget will be

slightly more as their budget is on a calendar year and most budgets are on a fiscal year. Their

total budget will be approximately $170,000 starting January 1, 2004. When he first took over 14

years ago, it was expected that Carbon Recreation would flounder, but it has actually flourished

over the years. They have an incredible program. Mr. Christensen presented a participation

report, which was not accurate as it changes daily. Mayor Piccolo expressed his concern over the

10% increase this past year. Mr. Christensen stated that it went into the Administration Budget.

Carbon County, Price City and the school district pay for the Administration so that programs

don=t have to pay for his or Frank=s salary or office expenses. The programs support themselves.

They pay for the program director and the referees and the people that take care of the program.

Mayor Piccolo asked if the amount of $141,000 is going towards salary and benefits and Mr.

Christensen stated that they were. Mayor Piccolo asked if the $16,000 represented the 11% or

12% increase in salaries. Mr. Christensen stated that Carbon Recreation has not asked for an

increase from any of the entities for 4 or 5 years. What this increase has done is take it to this

point. Last year they received a 3% increase and there were years they didn=t receive an increase

at all. They don=t ask the entities for an increase every year. At some point they ask for a 10%

July 23, 2003

increase that will carry them for another 4 or 5 years. Mr. Christensen presented information on

a joint recreation center that is currently being considered between the County, Price City and

school district. An architect has been retained to design such a facility. This facility would consist

of all types of recreation, climbing walls, etc., plus library services. Their preferred location is in

conjunction with the present Price City Swimming complex and to build another swimming pool

with it. This would be a leisure pool for families and young children.

6. CULTURE CONNECTION UPDATE - Tabled

MOTION. Councilmember McEvoy moved that the Culture Connection update be tabled. Motion

seconded by Councilmember Wheeler and carried.

7. REORGANIZATION OF ELECTRICAL METERING DEPARTMENT - Approved

Mayor Piccolo presented the reorganization of the Electrical Metering Department, which was moved initially into the Utility Department. This would place the department back to City Hall and be a self standing department. It was not compatible to be in two different locations. As a part of Price City=s day to day operation, the department will have to coordinate their efforts with the Water and Sewer Departments. MOTION. Councilmember Tatton moved that the reorganization be approved. Motion seconded by Councilmember McEvoy and carried.

8. KEVIN DROLC - Travel Approved

Mayor Piccolo presented the follow travel request:

Kevin Drolc - Homeland Security, August 21, 22, Park City, Utah

MOTION. Councilmember Denison moved that the travel be approved. Motion seconded by Councilmember Tatton and carried

9. DOUG BERT (MEDICAL OFFICE BUILDING) - Concept Approval

FIRST CLASS TRAVEL, PRICE CITY INTERNATIONAL DAYS - Conditional Use Permits

Councilmember McEvoy reported that the Planning and Zoning Commission gave concept approval for Doug Bert to build a medical office building at 230 North Hospital Drive and a favorable recommendation to the following requests for Conditional Use permits:

First Class Travel - Relocation from 95 East Main to 440 East 100 North

International Days - A-Frame Signs in various locations

MOTION. Councilmember McEvoy moved that concept approval be given to Doug Bert and that the above requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried.

10. MUSELMANN=S JANITORIAL - Home Occupied Business Approved

Councilmember McEvoy reported that the Planning and Zoning Commission gave a favorable recommendation to Dianna Muselmann to operate Muselmann=s Janitorial from her home located at 722 North 200 East. MOTION. Councilmember McEvoy moved that the business be approved upon the purchase of a business license. Motion seconded by Councilmember Denison and carried.

11. FINAL PAYMENT OF 1994 SERIES BOND - Tabled

Pat Larsen requested permission to make a final payment in the amount of $105,000 for a 1994 Series Bond. The final pay off is not due until 2008, however, approximately $10,000 could be saved if it is paid at this time. MOTION. Councilmember Reaveley moved that Pat be directed to research the interest on this loan and that it be placed on the next agenda. Motion seconded by Councilmember Denison and carried.

12. G & K SERVICES - Contract For Uniform Cleaning Services

Pat Larsen presented the contract with G & K for cleaning services for City employee uniforms. Nick Sampinos has reviewed the contract and made a few changes, which basically states that G & K cannot increase their fees for the next 3 years. G & K has agreed with the changes.

July 23, 2003

MOTION. Councilmember Wheeler moved that the contract be approved and that the Mayor be authorized to execute the documents. Motion seconded by Councilmember Denison and carried.

13. CASTLE COUNTRY REGIONAL INFORMATION CENTER - Annual Contribution Approved

Pat Larsen requested permission to pay an invoice in the amount of $4,000 submitted by the Castle Country Regional Information Center. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Reaveley and carried.

14. LINDA ALLRED, LISA RICHENS - Reclassifications Approved

Keith Wight recommended that Linda Allred and Lisa Richens, Accounting Specialists, be reclassified from a Grade 10 to a Grade 11. There will be no salary increases at this time. MOTION. Councilmember Denison moved that the reclassifications be approved. Motion seconded by Councilmember Tatton and carried.

15. ROBERT WHITTEN - Promotion/Reclassification Approved

Keith Wight recommended that Robert Whitten be promoted and reclassified from a Meter Reader I, Grade 4, to a Meter Reader II, Grade 8. This has been approved in the budget for the current year. MOTION. Councilmember Wheeler moved that the promotion/reclassification be approved. Motion seconded by Councilmember McEvoy and carried.

16. STEVE QUINTANA - Promotion/Reclassification Approved

Keith Wight recommended that Steve Quintana be promoted/reclassified from an Operator II, Grade 9 to an Operator III, Grade 10. This has been approved in the budget for the current year. MOTION. Councilmember Wheeler moved that the promotion/reclassification be approved. Motion seconded by Councilmember McEvoy and carried.

17. WATER TRANSMISSION PIPELINE PROJECT, #1C-2002 - Condie Construction Co. - Partial Payment #15

Councilmember Wheeler presented a request for a partial payment in the amount of $323,040.25 submitted by Condie Construction Co. for their contract on the Water Transmission Pipeline Project. This partial payment includes a reduction in the retention of -$150,650.57 resulting in a remaining retention of $50,000 to cover revegetation, final clean up and final disposition of store materials for items of the work which have been eliminated from the project. MOTION. Councilmember Wheeler moved that the partial payment be approved. Motion seconded by Councilmember Denison and carried.

18. UTAH DEPARTMENT OF TRANSPORTATION AGREEMENT - Traffic Signal and Street Light at SR55/300 South (WalMart).

Pat Larsen presented a contract with the Utah Department of Transportation for the traffic signal and street light at SR55/300 South (WalMart). Nick Sampinos has read the contract and made a few minor changes. MOTION. Councilmember Denison moved that the agreement be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Reaveley and carried.

19. STORM WATER DRAINAGE MATERIALS PURCHASE, #7M-2003 - Contracts Awarded

Pat Larsen reported that bids were received for the purchase of storm water drainage materials. The contract for piping and fittings was awarded to W.R. White for the low bid of $17,852.61. The contract for the grate and frames was awarded to Southwest Plumbing for the low bid of $1,800. The contracts total $19.652.61 and the budget is $20,000.

20. CLASS AC@ ROAD IMPROVEMENTS, #1C-2003 - Contracts Awarded

Pat Larsen reported that bids were received for the Class AC@ Road Improvements, which are state funded in the amount of $340,000. It is recommended that contracts be awarded to the following contractors::

July 23, 2003

Schedule A - Nielson Construction for $83,223

Schedule B - Kilgore Paving for $19,975

Schedule C - Kilgore Paving for $62,724

Schedule D - Nielson Construction for $59,160

Schedule E - Nielson Constructoin for $10,650

Pat stated that the total amounts to $235,733. This leaves an unexpended balance of $104,257. This balance will be considered in future pavement projects and equipment purchases consistent with the rule of the Utah Department of Transportation Class AC@ Road Funding program. MOTION. Councilmember Reaveley moved that the contracts be awarded as recommended. Motion seconded by Councilmember Tatton and carried.

21. REPORT OF PROJECTS AND EQUIPMENT PURCHASES FOR 2002-03

Pat Larsen presented the following report on projects and equipment purchased for 2002-03.

Streets Department

Trailer purchased from Williamson for $16,144.

Bobcat sweeper attachment purchased from A-1 Rental for $3,350.

One rock bed liner purchased from Badlands Fabrication and Machine for $4,953.50.

One ton dump truck purchased from Mountain View Motors for $30,473.88.

Backhoe purchased from Wheeler Machinery for $76,640.

Fleet Department

Fuel management system purchased from Petroleum Maintenance & Equipment for $16,549.

Parks Department

Resurfacing of six tennis courts in Washington Park from Edman Construction for $31,130.

One ton dump truck purchased from Mountain View Motors for $30,473.88.

Vehicles for this department will be bid in November, 2003.

Water Department

One ton diesel 4X4 truck purchased from Mountain View Motors for $42,161.26.

Three quarter ton 4X4 truck with utility bed purchased from Mountain View Motors for $32,464.72

MOTION. Councilmember Denison moved that the meeting adjourn and that a meeting of the Redevelopment Agency convene. Motion seconded by Councilmember Tatton and carried.

Meeting adjourned at 7:02 p.m.

Reconvened at 7:08 p.m.

Meeting adjourned at 7:25 p.m.

APPROVED:

ATTEST: Joe L. Piccolo, Mayor

Joanne Lessar, City Recorder