Minutes of The Price City Council Meeting
City Hall: Price, Utah
August 22, 2001, 5:30 p.m.
Mayor Lou Colosimo Vernon W. Jones, Community Administrator
Councilmembers: Joanne Lessar, City Recorder
Roy A. Nikas Pat Larsen, Finance Director
Betty P. Wheeler Nick Sampinos, City Attorney
Joe L. Piccolo Gary Sonntag, PWD/City Engineer
Stephen L. Denison Keith Wight, Human Resource Director
Richard Tatton Aleck Shilaos, Chief of Police
Kendall Powell Jessica Snow Janice Drolc Shirley Shilaos
Kevin Drolc Ed Shook Boyd Anderson John Alger
Dori Feichko Chad Feichko Manual Escoto John Serfustini
Mayor Colosimo led the Pledge of Allegiance. Roll was called with the above members in attendance.
1. MINUTES - August 8, 2001
MOTION. Councilmember Nikas moved that the minutes of the August 8, 2001 meeting be approved as written. Motion seconded by Councilmember Tatton and carried.
2. PUBLIC HEARING - Northeast Price Rezoning, SF-6 To NC - Approved
Mayor Colosimo opened the Public Hearing at 5:31 p.m. to receive comments on the proposed rezoning of Northeast Price from an SF-6 (Single Family Residential) to NC (Neighborhood Commercial). Vern Jones reported that this request is located in an area along 8th North near Swifts Shop and Stop. Boyd Anderson, owner of the property, is requesting that it be rezoned so that he can use it for his business, Castle Valley Services. Councilmember Piccolo reported that Planning and Zoning has reviewed the request and gave a favorable recommendation. MOTION. There being no further comments, Councilmember Piccolo moved that the Public Hearing be closed and that the rezoning be approved. Motion seconded by Councilmember Tatton and carried. Public Hearing closed at 5:32 p.m.
3. COLLEGE OF EASTERN UTAH AMBASSADORS - Permission For Bonfire Approved
Kendall Powell, representing the College of Eastern Utah Ambassadors, requested permission to hold a bonfire on the old Durrant School property on Friday, August 31, 2001, for the college’s first football game. Chief Kent Boyack approves the request. MOTION. Councilmember Tatton moved that the bonfire be approved with the concurrence of the Fire Chief and that the parameters of the bonfire be outlined by the Fire Chief. Motion seconded by Councilmember Wheeler and carried.
4. CHAD FEICHKO, MANUAL ESCOTO, KEVIN DROLC, ALECK SHILAOS - Letters of Commendation
Police Lt. Ed Shook presented and read Letters of Commendation for Police Officers Chad Feichko and Manual Escoto, Sgt. Kevin Drolc, and Chief Aleck Shilaos, for their participation in the apprehension of a homicide suspect. The Council congratulated the group.
5. STATE OF UTAH, DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT (CIB) - Grant Contract For Computer Equipment
Mayor Colosimo presented a grant contract with the State of Utah, Department of Community and Economic Development for the purchase of computer equipment for the Police Department. The grant is in the amount of $95,000. The Police Department will add the additional $25,000 needed for the entire purchase. MOTION. Councilmember Piccolo moved that the contract be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Wheeler and carried.
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6. JEFFREY GUS CAYNE AND SYLVIA FASSIO - Construction Agreement
Nick Sampinos presented a construction agreement with Jeffrey Gus Cayne and Sylvia Fassio. This pertains to the boundary and fire wall issue between two property owners located on 7th East between Main Street and 1st South. Mr. Cayne and Ms. Fassio felt that their property line was somewhat further north of what it appears today. Rick Krompel, the other property owner, felt that the property line is where he surveyed and as a result, there appears to be a requirement that a fire wall be installed. The proposed fire wall is located on the north side of the building where there are currently three windows. These windows would have to be boarded with sheet rock to prevent the escape of a fire. In reviewing the Uniform Building Code pertaining to this, Mr. Sampinos stated that unless another building was constructed within 10 feet of that north wall, there would not be a safety concern. As such, Mr. Cayne and Ms. Fassio agreed that at such time that another building was constructed within 10 feet of that north building, that they would board their windows and comply with the Uniform Building Code. This is the essence of the agreement. MOTION. Councilmember Tatton moved that the agreement be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Piccolo and carried.
7. SAMOTI SYSTEMS, HEIRLOOM INN - Conditional Use Permits
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits.
Samoti Systems - 21 East Main, Computer Sales and Repair, Brett Unzaga-Owner (Sign and Business)
Heirloom Inn - 145 North Carbon Avenue, Phase III
MOTION. Councilmember Piccolo moved that the requests be approved, that Conditional Use Permits be issued and that a business license be purchased for Samoti Systems. Motion seconded by Councilmember Wheeler and carried.
8. DAVID PAUR - 212 South 500 West - Board of Adjustments Appeal (Construction of Six Foot High Fence)
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation for referral to the Board of Adjustments for David Paur to construct a six foot high fence to be built on his property located at 212 South 500 West.
9. ANNEXATION PETITION - Northeast Price - Tabled
MOTION. Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the petition for the annexation of Northeast Price. However, he has received some adverse information and moved that the annexation petition be tabled. Motion seconded by Councilmember Tatton and carried.
10. ROGER TAYLOR, DAVE CARTWRIGHT, SCOTT OLSEN, BRANDON SICILIA - Travel Approved
Mayor Colosimo presented the following travel requests:
Roger Taylor, Dave Cartwright, Scott Olsen, Brandon Sicilia - Advanced Officer Training - Two Sessions, November 12-15, 2001, Cedar City, Utah and June 10-13, Richfield, Utah (Two officers at a time will be selected to attend the separate training)
MOTION. Councilmember Denison moved that the travel be approved. Motion seconded by Councilmember Nikas and carried.
11. VERN JONES, GARY SONNTAG - Travel Approved
Mayor Colosimo presented the following travel requests:
Vern Jones, Gary Sonntag - Joint Highway Committee Meeting, September 20, 21, Logan, Utah
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MOTION. Councilmember Tatton moved that the travel be approved. Motion seconded by
Councilmember Nikas and carried.
12. CRISNET - Contract For Purchase of Computer Software
Police Chief Shilaos presented a contract with CRISNET for the purchase of computer software. The funds for this purchase are provided through the grant in Item #5 above, plus an additional amount from the Police Department. MOTION. Upon a satisfactory review of the contract by Mr. Sampinos, Councilmember Piccolo moved that the contract be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Denison and carried.
13. CAVE HOLLOW SUBDIVISION - Rebate Approved
Vern Jones reported that in an attempt to encourage developers to build inside City limits, a residential rebate policy was placed into effect. If the City could make a profit after 5 years, the costs to the developer to install electricity would be reimbursed. He presented a request for a subdivision rebate submitted by Smith-Byrd, L.L.C., developers of Cave Hollow. The subdivision is a ten lot subdivision. However, only six lots are occupied. He asked the Council for direction in determining the rebate, whether to rebate costs for the entire ten lots or for just the six that are occupied. The policy states that there has to be at least 50% occupancy before they can apply for the rebate. MOTION. Councilmember Nikas moved that the rebate be figured on the 10 lots not to exceed the cost of the power. Motion seconded by Councilmember Tatton and carried. Vern stated he will strengthen the language in the current ordinance to indicate that the Council’s desire for rebate be based on the entire subdivision.
14. UDOT STATEWIDE UTILITY LICENSE AGREEMENT - Approved
Gary Sonntag presented an agreement with the Utah Department of Transportation for a Statewide Utility License. This agreement provides a way to expedite the approval of permits for locating and constructing overhead and underground utility lines within the State of Utah right-of-ways. It will facilitate the continued operation of existing City utilities and future City utilities, such as the water transmission pipeline. MOTION. Councilmember Nikas moved that the agreement be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Piccolo and carried.
15. COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT AGREEMENT, 2001/2002 - Pedestrian Safety
Gary Sonntag presented the Community Development Block Grant Contract Agreement for the Year 2001/2002. The grant is in the amount of $106,000 and will be used to complete construction of pedestrian safety improvements on 300 North from Cedar Hills Drive to 1200 East. MOTION. Councilmember Nikas moved that the grant be approved and that the Mayor and City Recorder be authorized to execute the documents. Motion seconded by Councilmember Tatton and carried.
16. WATER FUND CAPITAL IMPROVEMENTS - Permission To Advertise For Bids
Gary Sonntag requested permission to advertise for bids for capital improvements on the water system. The items budgeted are the exterior sedimentation basin painting for $100,000; sodium hypochlorite disinfection system for $200,000; the inlet flow control valve $15,000; and the backhoe $120,000. MOTION. Councilmember Piccolo moved that the request be granted. Motion seconded by Councilmember Wheeler and carried.
17. CLASS “C” ROAD IMPROVEMENTS (ASPHALT MILLING) - Benge Construction - Council Action Ratified
Gary Sonntag reported that the Council gave verbal approval to hire Benge Construction Co. to complete asphalt milling work on selected City streets. A quotation in the amount of $5,273.60 was approved. This quotation was based on the square yardage of asphalt to be removed. MOTION. Councilmember Nikas moved that the Council action be ratified. Motion seconded by Councilmember Tatton and carried. Mr. Sonntag pointed out that there is some difficulty in
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scheduling their equipment to be on site and there is a possibility that the roads may not be
milled. However, the overlay work will still be done.
18. PARKING LOT MAINTENANCE (SLURRY SEAL) - Asphalt Guard, Inc. - Council Action Ratified
Gary Sonntag reported that the Council gave verbal approval to hire Asphalt Guard, Inc., to place Slurry Seal #2 on the following parking lots: Price Community Center, City Hall Employees (electrical substation lot less the alley), Parks Department garages/office (includes area behind the pool), the Terrace Hills Park and Rose Park. Based on their unit prices, the estimated costs will be $5,846. This work has been budgeted for the current fiscal year. MOTION. Councilmember Piccolo moved that the Council action be ratified. Motion seconded by Councilmember Wheeler and carried.
In addition, Gary reported that the cemetery road has been budgeted for maintenance. He recommended that Asphalt Guard, Inc., be hired to complete this project as well. Estimated costs will be $5,179.00. MOTION. Councilmember Piccolo moved that the recommendation be approved. Motion seconded by Councilmember Wheeler and carried.
19. SEWER LINE REPLACEMENT, #4C-2001 - George W. Johansen Construction - Change Order, Partial Payment
Gary Sonntag presented a change order to the contract with George W. Johansen Construction for the sewer line replacement. The change order reduces the contract $12,531.50 to make adjustments for as-built quantities. He also presented a request for a partial payment in the amount of $55,413.28. Gary recommended a retaining of $12,903.55 (5%) to be withheld until the punch list items are completed. MOTION. Councilmember Denison moved that the change order, final payment and retainage amount be approved. Motion seconded by Councilmember Piccolo and carried.
20. WATER TRANSMISSION LINE - Permission To Contract With A Bond Attorney
Pat Larsen requested permission to contract with a bond attorney to handle the loans for the Water Transmission Line. She recommended Ballard and Spahr, as they have worked with the City on previous loans. Their costs to handle the paperwork will be approximately $19,000.00. MOTION. Councilmember Denison moved that the recommendation be approved. Motion seconded by Councilmember Tatton and carried.
21. WATER TRANSMISSION LINE - Funding
Pat Larsen reported that it will cost $457,000.00/year to make the payments on the loans for the Water Transmission Line. In discussing this with the City’s financial advisor, he found that the City could do $300,000 worth of improvements each year. The City would not be funding depreciation. This includes both water and sewer lines. The financial advisor recommended a 5% increase in rates for next year, 2% for the next year and then 1% for four or five years after that. This would leave between $240,000 to $300,000 to help fund the depreciation, which would only build up the fund balance so that more improvements could be made in the future. It would be up to the Council if they want to fund depreciation or improvements, as it is not necessary. This would give the City a 1.5 to 1.35 coverage over the next 20 years on bond payments. We would be required to have 1.25. Pat presented a breakdown of what the City has in current reserves and what the City has been putting aside to help fund the water line. The total available funds is $1,207,000.00.
22. BUSINESS LICENSE BILLING PROCEDURE - Approved
Pat Larsen reported that under the current process of business licensing, the City Recorder handles the application, classification and related information, etc., along with issuing the business license itself. The Accounting Department records the payment and does the billing. This involves a lot of duplication. She recommended that the whole process be turned over to the City Recorder and that it not be handled through Accounts Receivable anymore. MOTION. Councilmember Wheeler moved that the business licensing be handled as
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recommended above. Motion seconded by Councilmember Piccolo and carried.
23. RESOLUTION #2001-16 - Job Descriptions For Public Works Assistant and Facility Specialist
Keith Wight presented Resolution #2001-16, adopting job descriptions for the Public Works Assistant and Facility Specialist. MOTION. Councilmember Nikas moved that Resolution #2001-16 be adopted and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Tatton and carried.
24. PUBLIC WORKS ASSISTANT, FACILITY SPECIALIST - Permission To Advertise For Positions
Keith Wight requested permission to advertise for the positions of Public Works Assistant and Facility Specialist. MOTION. Councilmember Nikas moved that the request be granted. Motion seconded by Councilmember Denison and carried.
25. PRICE RIVER WATER IMPROVEMENT DISTRICT - Sewer Line Issue (Market Express/Car Wash)
Councilmember Denison reported that the committee assigned to review the sewer line issue between the Price River Water Improvement District, Price City and the Market Express car wash facility recommended that the costs of $13,488 be split, which is the amount that was not billed to the car wash for sewer services. This would mean that Market Express would pay $4,500, the City would pay $3,100 and the District would absorb $3,100. The results of this committee were presented to the Price River Water Improvement District Board and they disagreed with the recommendation. The District felt that they needed to collect their entire amount due them, which is $10,793.19. The District discussed what laws are in effect and how far back you can go for collection. MOTION. Councilmember Denison moved that the committee reconvene to review the issue again. Motion seconded by Councilmember Piccolo and carried.
Councilmember Denison also reported that PRWID has a Boardmember position open that will require an election. This position will be advertised and processed as a “write-in”. The names of those individuals who have filed will be listed, but they will not be on ballots. The polling location will be the District’s office on Fairgrounds Road.
26. WATER TRANSMISSION LINE - Update
Councilmember Denison reported that he and other staff members met with Hansen, Allen and Luce and reviewed the current status of the Water Transmission Line and what is required in the future. He questioned funding, pertaining to what has been expended versus what has been approved to be spent for engineering, and if there is a need to approve an additional amount so that the engineering phase can be continued. Previously, the Council discussed whether to pay engineering costs on a percentage of the project or on a fixed actual cost. The decision at that time was to pay the costs on actual work. At the present, they are underbudget for the work they have done on most items. As such, the $1.6 million figure for engineering services is still a valid figure. Gary Sonntag stated that this figure also represents construction and inspection and construction management which is approximately $700,000. The fee for design work is approximately $970,000.
MOTION. Councilmember Denison moved that the meeting adjourn and that the Council Meeting adjourn. Motion seconded by Councilmember Nikas and carried.
Meeting adjourned at 6:52 p.m.
Reconvened at 6:54 p.m. APPROVED:
ATTEST: Lou Colosimo, Mayor
Joanne Lessar, City Recorder