Minutes of The Price City Council Meeting
City Hall: Price, Utah
October 11, 2000, 5:00 p.m.
Councilmembers: Vernon W. Jones, Community Administrator
Roy A. Nikas Joanne Lessar, City Recorder
Betty P. Wheeler Nick Sampinos, City Attorney
Joe L. Piccolo Gary Sonntag, PWD/City Engineer
Stephen L. Denison Keith Wight, Human Resource Director
Richard Tatton Aleck Shilaos, Chief of Police
Excused: Mayor Lou Colosimo
Pat Larsen, Finance Director
John Angotti Laurel Marinos Alfred Richens
Francis Duzenack Penney Sampinos Gary Lyon
Jeff Richens Greg Marsing Barry Cook
MOTION. In the absence of Mayor Colosimo, Councilmember Wheeler moved that Councilmember Roy A. Nikas be appointed Mayor Protempore. Motion seconded by Councilmember Tatton and carried.
The Council met a half hour before the regular meeting with the Planning and Zoning Commission and Jeff Richens, Price River Water Improvement District, to discuss the requirement of a Sampling Manhole, which was adopted by Price City Ordinance #99-008.
Jeff Richens, Price River Water Improvement District, presented drawings on a sampling manhole and by using a replica of a manhole, demonstrated how it is used. The District requires that a 48" sampling manhole be placed in all new businesses. Placement of this manhole allows the District to measure the flow coming out of businesses and to obtain discreet samples of the different components (petroleum products, antifreeze, grease, oil, metals, etc.) that are being placed in the sewer system. Not all businesses require a sampling manhole. However, if an office building, who is not required to have a sampling manhole, closes down, there is a concern on what type of business will move in. The cost of a 48" manhole base costs $800. If a contractor installs it, it could double the price. However, he doubts it will cost over $2,000, unless it is a very deep manhole. The International Building Code and the Uniform Plumbing Code do not require a sampling manhole. A city or sewer authority or improvement district can set those requirements if they have specific standards for their pre-treatment sewer facilities. A sewer treatment plant cannot treat petroleum products, antifreeze, etc., that are sometimes placed in the sewer.
Jeff stated that Price City passed Ordinance #99-008, which adopted the district's guidelines on the sampling manhole. The City was not required to do this. If the City had not done this, the District would have had to back up. The purpose of a pre-treatment program is to first protect the treatment works. If the biological process or any part of the treatment process goes down or is damaged, the District can't meet the limits on their treatment discharge permit. After the treatment works are protected, the next item to protect is the trunk lines which is the sewer collection system. Several communities within the State are mandating that sampling manholes be installed. Jeff stated that some time ago, a large amount of oil and grease was placed in the system. They had no idea where it came from. As soon as it hit the treatment plant it basically killed the biological process. Because of this, the District was in violation of their discharge permit with the State of Utah and the EPA. They had to skim off and absorb as much oil as they could and then for the next 30 to 60 days, whatever time it takes for those microbes to come back, their permit is violated. If the permit is violated for 2 quarters, the District starts paying fines. Jeff stated that if the City decided to change the ordinance and did not want to require sampling manholes, the district would back off until the city lines hit the trunk line and at that point, the samplers would be put in. The District would put in limits and if the City violated those limits, the District would fine the City for exceeding that level. It would be the City's burden and responsibility to back up that line further to their individual users.
Vern Jones asked if there were any alternatives to the sampling manhole. Mr. Richens stated that he did not know of any other way to test the lines. Francis Duzenack stated that due to a change of use, an existing business is currently faced with installation of a sampling manhole. The manhole is not the problem, but digging up several feet of sewer line to change from a 4" to a 6" sewer line is the issue, which would be quite expensive. If a sampling manhole can be made to fit the existing 4" line, it would make the transition more feasible. Mr. Richens felt that this could possibly be done. The Council discussed the future reconstruction of Main Street from Carbon Avenue to 3rd East and the installation of new sewer and water lines, and whether those businesses in that area should install sampling manholes and at whose cost would they be installed? The City's or the businesses? It was suggested that Redevelopment Funds could be used for this purpose. The Council thanked Mr. Richens for his input.
Mayor Protem Nikas continued with the remainder of the meeting.
3. MINUTES - September 27, 2000
MOTION. Councilmember Piccolo moved that the minutes of the September 27, 2000 meeting be approved as written. Motion seconded by Councilmember Wheeler and carried.
4. ALTERNATIVE STANDBY FUEL SYSTEM (DESIGN/BUILD PROJECT) - Swimming Pool/Park
Heating Systems - No Bids Received
Joanne Lessar reported that she did not receive any bids for the Alternative Standby Fuel System for the swimming pool/park heating systems. Gary Sonntag stated that he would look at other alternatives and report back to the Council.
5. SMUIN, RICH & MARSING - Audit Report For 1999/2000
Greg Marsing, Smuin, Rich & Marsing, presented the annual audit report for the Fiscal Year beginning July 1, 1999 through June 30, 2000. He reviewed the exhibits in the packet of information pertaining to expenditures and revenues, Fixed Assets, fund balance at the beginning and end of year, and the Financial Statement. It is the opinion of the auditor that the accounting practices and the financial position of Price Municipal Corporation are in accordance with generally accepted accounting principles. The Council thanked Mr. Marsing for his assistance to the City.
6. MISS CARBON COUNTY PAGEANT - Contribution Approved
Dr. Barry Cook requested a contribution for the Miss Carbon County Pageant. A franchise fee has to be paid as part of administration of the pageant. This includes the National Miss organization and the Miss Utah organization, and will allow our local winner to compete in the Miss Utah Pageant. MOTION. Councilmember Piccolo moved that $500 be contributed. Motion seconded by Councilmember Wheeler and carried.
7. ROCKY MOUNTAIN SLEEP DIAGNOSTICS, ALMA SUE'S, SHORT-N-SWEET - Home
Occupied Businesses Approved
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses.
Rocky Mountain Sleep Diagnostics - 925 North 300 East, Wayne Woodward-Owner (Sleep Disorders)
Alma Sue's - 336 East 100 South, Alma Deboer-Owner (Home Party Catering Service)
Short-N-Sweet - 689 North Birch Circle, Mae Dean Liddiard-Owner (Child Care Provider)
MOTION. Councilmember Piccolo moved that the home occupied businesses be approved upon payment of the business license fee. Motion seconded by Councilmember Denison and carried.
8. BULL BLAST 2000, PRICE TRADING COMPANY - Conditional Use Permits
Councilmember Piccolo reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for Conditional Use Permits
Bull Blast 2000 - A-Frame Signs
Price Trading Company - Signs
Councilmember Piccolo moved that the requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried.
9. PUBLIC SAFETY BUILDING EXTERIOR SIDING - J. D. Home Improvements - Final Payment
Vern Jones presented a request for a final payment in the amount of $10,000 submitted by J.D. Home Improvements for their contract to install exterior siding on the Public Safety Building. Their contract included liquidated damages of $200/day. As they were two days over in completing the project, he recommended that the amount of the final payment be $9,600. MOTION. Councilmember Wheeler moved that the payment of $9,600 be approved. Motion seconded by Councilmember Tatton and carried.
10. FEDERAL EXPRESS - Agreement For Placement of Customer Drop Off Unit Approved
Vern Jones presented an agreement with Federal Express to allow the placement of a customer drop off unit on the curb side at 175 East 1st South near South Eastern Utah Title Company. MOTION. Councilmember Piccolo moved that the agreement be approved and that the Mayor and City Recorder be authorized to execute the document. Motion seconded by Councilmember Wheeler and carried.
11. RESOLUTION #2000-20 - Posting Of Signs In Price City Skate Park
Nick Sampinos presented Resolution #2000-20, authorizing the posting of signs in the Price City Skate Park. A copy of the sign is attached to the resolution. MOTION. Councilmember Tatton moved that Resolution #2000-20 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Wheeler and carried.
12. CARBON COUNTY COMMUNITY BASE STATION - Participation In Upgrade Approved
Gary Sonntag reported that Carbon County is upgrading the community wide Global Positioning System (GPS) base station from a mapping grade (+/-3m) to a survey grade (tenths). This requires the installation of a repeater and transmitter on Four Mile Hill. As this system will benefit city projects as well as improve surveys performed within the City, he recommended that the City participate by contributing $1,000 to Carbon County for this upgrade. The City budgeted $5,000 for GPS work. MOTION. Councilmember Denison moved that participation in the amount of $1,000 be approved. Motion seconded by Councilmember Tatton and carried.
13. DESIGN OF WATER SYSTEM IMPROVEMENTS (PAINTING AND CHLORINE
DISINFECTION), #22S-2000 - Hansen, Allen & Luce Consulting Engineers - Partial Payment
Gary Sonntag presented a request for a partial payment in the amount of $10,800 submitted by Hansen, Allen & Luce Consulting Engineers for their contract on the design work completed to date on the painting of tanks, sedimentation basin and conversion of the chlorine disinfection system from gas to liquid. MOTION. Councilmember Piccolo moved that the payment be approved. Motion seconded by Councilmember Wheeler and carried.
14. TERRACE HILLS SKATE PARK (LANDSCAPE ARCHITECTURAL SERVICES) - Brent Morris
Associates - Final Payment
Gary Sonntag presented a request for a final payment in the amount of $800 submitted by Brent Morris Associates for their contract on landscape architectural services for the Terrace Hills Skate Park. MOTION. Councilmember Tatton moved that the final payment be approved. Motion seconded by Councilmember Denison and carried.
15. UDOT CONCRETE REPLACEMENT - Contract For Materials Ratified
Gary Sonntag reported that the Council gave verbal approval to enter into a contract with the Utah Department of Transportation to participate in the City's concrete replacement program. The City will provide materials, labor and equipment. UDOT's participation is $8,000. MOTION. Councilmember Denison moved that the action be ratified. Motion seconded by Councilmember Piccolo and carried.
16. PURCHASE OF POLICE CARS - Approved
Gary Sonntag reported that the City budgeted for the lease/purchase of two police cars. The State Bid for these vehicles through Young Chevrolet of Layton totals $38,783.76. He requested permission to purchase these vehicles. MOTION. Councilmember Piccolo moved that the purchase be approved and that the local GM dealer be given an opportunity to match these prices. Motion seconded by Councilmember Denison and carried.
17. WATER SYSTEM IMPROVEMENTS, #8C-2000 - Committee Report On Bid Results And Award
Gary Sonntag reported on the decisions of the committee that was appointed to review the bids received for the Water System Improvement Project. It was determined that the bids in Schedule A, which was the painting of the two tanks and sedimentation basin, be rejected with the exception of the backwash tank and interior repainting. The contract for the backwash tank was awarded to the Gateway Company, the low bidder, in the amount of $22,160. Schedule B, which was the chlorine disinfection system, was rejected. The motives behind the rejection of these bids were either because of insufficient funds budgeted and recommendation that the funds should be redirected to the water improvement projects and the anticipated debt for the upcoming water transmission line replacement project. Councilmember Piccolo asked how long these projects could be put off or what kind of liability they might present down the road if they are not dealt with? Gary stated that the exterior painting of the 3 million gallon tank could wait for possibly 5 years. It will not rust through. Spot repairs will be made on the interior of the sedimentation basin as needed, not to exceed 5 years. The conversion of gas to chlorine should be a priority and should be rebudgeted. MOTION. Councilmember Piccolo moved that the recommendation of the committee be accepted. Motion seconded by Councilmember Denison and carried.
18. SURPLUS CITY VEHICLES AND EQUIPMENT - Silent Auction Approved
Gary Sonntag presented a list of surplus City vehicles and equipment that are no longer of use to the City. He recommended that they be declared surplus and sold through a silent auction on October 30th and 31st, to be held at the Public Works Complex. MOTION. Councilmember Piccolo moved that the request be granted. Motion seconded by Councilmember Wheeler and carried.
19. ROAD CONSTRUCTION ENGINEERING SERVICES - Request For Qualifications - Committee
Gary Sonntag reported that the City has received Statements of Qualifications from JUB Engineering, Johansen & Tuttle Engineering, and Sunrise Engineering, to provide engineering services for road construction work within the City. These projects include Main Street Reconstruction, Phase II and other road projects. He requested that a committee be appointed to review the SOQ's and conduct other evaluations in order to select an engineering consultant. MOTION. Councilmember Denison moved that a committee, consisting of Councilmembers Piccolo and Nikas, Gary Sonntag, Pat Larsen, Harold Valdez, Sam White, and Vern Jones, be appointed to review the qualifications. Motion seconded by Councilmember Piccolo and carried.
20. SALE OF LAWN MOWER AND SHARPENER (SURPLUS PROPERTY) - Report
Gary Sonntag reported that permission was given to sell the Jacobsen Reel Gang Mower and Sharpener, which was declared surplus property. Quotations were received from Coal Creek Fab and Machine for $2,251 and from the College of Eastern Utah for $5,025. MOTION. Councilmember Tatton moved that the mower and sharpener be sold to the College of Eastern Utah. Motion seconded by Councilmember Denison and carried.
21. MOTOR GRADER - Ratification Of Payment To First Security Bank For Lease/Purchase
Mayor Protem Nikas reported that the Council gave verbal approval to make a payment of $22,000 to First Security Bank towards the lease/purchase of a motor grader. The used motor grader was sold to the College of Eastern Utah for $22,000. This payment reduces the lease payment of approximately $6,000/month. MOTION. Councilmember Denison moved that the action be ratified. Motion seconded by Councilmember Piccolo and carried.
22. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update
Councilmember Denison reported that projects are continuing at the Price River Water Improvement District. Problems were encountered with the existing concrete that was poured years ago in anticipation of the expansion project for the ammonia issue at the sewer treatment plant. It was not properly tied in with the rebar. Some modifications had to be made, which put the project a little behind. However, they are still on track to meet their deadline.
23. PRICE/WELLINGTON CANAL - Update
24. PURCHASE OF SWIM TEAM ITEMS - Update
25. SWIMMING POOL LIFT - Purchase Approved
Councilmember Wheeler reported that Jeff Frandsen, Castleview Hospital Administrator, has agreed to pay half of the purchase of a swimming pool lift in the amount of $3,600. MOTION. Councilmember Wheeler moved that the donation of $1,800 be accepted and that the swimming pool lift be purchased. Motion seconded by Councilmember Tatton and carried. A "thank you" letter will be sent to Mr. Frandsen.
Meeting adjourned at 7:25 p.m.
ATTEST: Roy A. Nikas, Mayor Protempore
Joanne Lessar, City Recorder