Minutes
of The Price City Council Meeting
City
Hall: Price, Utah
October
23, 2002, 5:30 p.m.
Present:
Mayor
Joe L. Piccolo
Joanne Lessar, City Recorder
Councilmembers:
Pat Larsen, Finance Director
Betty P. Wheeler
Nick Sampinos, City Attorney
Stephen L. Denison
Gary Sonntag, Public Works Director/City Engineer
Richard Tatton
Keith Wight, Human Resource Director
Elizabeth H. Kourianos
Nick Tatton, Community Director
Don G. Reaveley, Jr.
Aleck Shilaos, Chief of Police
Others
Present:
Molly Penovich
Lori Prince
Ken Larson
Lori Rowley
Lynette Marsing
Boyd Marsing
Lillian Gold
Mayor
Piccolo led the Pledge of Allegiance. Roll
was called with the above members present.
1. COUNCILMEMBERS
REPORT
Mayor
Piccolo and the Councilmembers presented an update on the activities taking
place in their individual departments.
2.
MINUTES - October 9, 2002
MOTION.
Councilmember Denison moved that the minutes of the October 9, 2002
meeting be approved as written. Motion
seconded by Councilmember Wheeler and carried.
3.
BID OPENING - Street Lights and Poles - Committee Appointed
The
following bids were received for the street lights and poles:
Royal
Wholesale Electric, Orem, Utah - $10,300.00
TR
Electric & Supply, Price - $10,724.60
Codale
Electric Supply, Inc., Price - $14,895.00
MOTION.
Councilmember Kourianos moved that a committee, consisting of herself,
Councilmember Tatton, Sam White, Ken Harney, and Gary Sonntag, review the bids
and given the authority to award the bid if it is within budget.
Motion seconded by Councilmember Wheeler and carried.
4.
MISS CARBON COUNTY PAGEANT - Contribution Approved
Lori
Prince requested that rental fees be waived for use of the Civic Auditorium
for the Miss Carbon County Pageant. She
also requested a contribution to assist in payment of the scholarship and fees
required by the State. Lori
thanked the Council for the help they have provided in past years.
The Council discussed other areas in the City where the funds could be
taken from rather than the waiver, such as the Culture Connection.
MOTION. Councilmember
Denison moved that $500 be contributed to the pageant and that Mrs. Prince
contact him personally for the rental fees.
Motion seconded by Councilmember Kourianos and carried.
5. HARADA
AKI - Claim For Damages
Councilmember
Wheeler reported that Lyle Bauer, Cemetery Sexton, investigated an incident
where a tree branch from a tree growing on the parkway at 218 North Carbon
Avenue fell on a vehicle belonging to Harada Aki.
The branch broke the windshield, a side mirror and did some body
damage. Gary Sonntag stated that
it is unknown what caused the branch to fall, as he inspected the tree and it
is in good condition. He does not
feel the City was negligent. It
was Mr. Bauer=s
belief that the City was responsible for the trees or structures/objects that
are in the parkway. Lyle told Mr.
Aki to get an estimate for the repair and file a claim with the City.
Mr. Aki had the car repaired, but to date has not filed a claim.
Mr. Bauer talked to the repair shop and asked them to send the bill to
the City for $831.00. Nick
Sampinos recommended that the claim be submitted to the City=s
insurance carrier. Councilmember
Tatton questioned if Mr. Bauer made a contractual obligation that needs to be
respected. Mr. Sampinos stated
that the claim should be sent to the insurance carrier first, and if they
decline, then it can be referred back to the Council.
October 23, 2002
MOTION.
Councilmember Denison moved that a letter be sent to the insurance
carrier, Mr. Aki, and the repair shop, and that a claim form be sent to Mr.
Aki. Further, that this be left
on unfinished business until it is resolved.
Motion seconded by Councilmember Tatton and carried.
6.
JACKIE DAVIS - Visionary Service Leader Award
Mayor
Piccolo presented Jackie Davis with the Visionary Service Leader Award.
Mrs. Davis received the award due to her assistance with the
International Days Events.
7.
WATER EXPANSION PIPELINE, #1C-2002 - Condie Construction Company -
Change Order #3,
Partial
Payment #6
Councilmember
Denison presented a change order to the contract with Condie Construction
Company for the Water Expansion Pipeline.
The change order increases the contract $37,596.03 to allow for
deletion of pipe and an addition to bore a casing under an extremely large
concrete box culvert. He also
submitted a request for a partial payment in the amount of $1,074,953.04.
MOTION. Councilmember
Denison moved that the change order and partial payment be approved.
Motion seconded by Councilmember Tatton and carried.
8.
OLD FIRE HYDRANTS - Permission To Declare Surplus and Advertise For
Sell
Councilmember
Dension reported that the Public Utilities Department has seven old fire
hydrants that are no longer functioning and have been taken out of service. It
is recommended that these be declared surplus and sold to interested
individuals for $10 per hydrant. MOTION.
Councilmember Denison moved that the hydrants be declared surplus and
advertised for sale for $10 each. Motion
seconded by Councilmember Wheeler and carried.
9.
PRICE
MAIN STREET RECONSTRUCTION - Sunrise Engineering, Inc. - Change Order
Councilmember
Reaveley presented a change order to the contract with Sunrise Engineering for
the Price Main Street Reconstruction. The
change order extends the contract from August 30, 2002 to December 28, 2002 to
allow time for consultant services due to un-anticipated delays in completing
the construction management closeout. The
City=s
approval will be forwarded to the Utah Department of Transportation.
MOTION. Councilmember
Reaveley moved that the change order be approved.
Motion seconded by Councilmember Denison and carried.
10.
CLASS AC@
ROAD IMPROVEMENTS (MILLING AND OVERLAYS) - Staker Paving
and
Construction - Partial Payment #1
Councilmember
Reaveley presented a request for a partial payment in the amount of $36,558.43
submitted by Staker Paving for their contract for milling and overlays on the
Class AC@
Road Improvement Project. MOTION.
Councilmember Reaveley moved that the payment be approved.
Motion seconded by Councilmember Wheeler and carried.
11.
CARBON HIGH SWIM TEAM - Purchase of Lane Lines For Swim Meets
Councilmember
Kourianos reported that the Carbon High Swim Team has approached Mayor Piccolo
requesting that the City assist in purchasing lane lines for the swim meets
that are held at the swimming pool complex.
The Carbon High School principal has indicated that they will pay
half of the costs if the City pays for the balance.
The cost of the lane lines are $2,320.90.
Price City=s
share would be $1,260.45. MOTION.
Councilmember Tatton moved that the City pay half of the costs and that
the funds be taken out of a line item in the swimming pool budget.
Motion seconded by Councilmember Kourianos and carried.
12.
WAVE
POOL INFLATED STRUCTURE - Yeadon Fabric Domes, Inc.- Payment
Councilmember
Kourianos presented a request for a final payment in the amount of $2,000
submitted by Yeadon Fabric Domes, Inc., for their services in assisting the
swimming pool in handling, instructing and trouble shooting the method and
manner in which the wave pool bubble is put into place and set up. Also,
several rips in the bubble fabric were repaired.
MOTION. Councilmember
Kourianos moved that the payment be approved.
Motion seconded by Councilmember Wheeler and carried.
October 23, 2002
13.
SWIMMING POOL BOILER REPLACEMENT, #3E-2002 - Tabled - Special Meeting
Scheduled
Councilmember
Kourianos reported that the committee met to review the bids received for the
swimming pool boiler. The low bid
was $189,995, which far exceeded their expectations.
She thanked Gary Sonntag and his staff for all their work and how they
handled this project with their professional experience as well as bringing in
other professionals. This is not
a budgeted item, but an emergency situation, as the present boiler is failing.
Gary
Sonntag stated in view of the fact that the project was not funded and there
was a need to find the funds, the
committee looked at five different options other than what was bid.
Option #1 is to build it as designed as bid for $189,995.
Option #2 is to delete one of the boilers and a heat exchanger, which
is an auxiliary heating system in the water heater.
Option #3 would be to remove the old boiler out of the basement, put a
new boiler down in the basement. Option
#4 would be to use the old used boiler that came out of Durrant School, which
is a steam boiler. It would have
to be retrofitted, as it is uncertain if it has the capacity to handle what
requirements we have. Option 5th
option is to make application to the College of Eastern Utah to tie onto their
steam system. After a lengthy
discussion, Option #2 came across as being the most positive approach, both in
terms of trying to find the funding as well as getting a boiler installed to
replace the one that is failing. The
question is how much can we receive in credit from the contractor for deleting
one of the two boilers as well as the hot water heat exchanger.
He discussed this with the contractor over the telephone and the
contractor indicated that the credit would be approximately $51,000.
Gary stated that he had the mechanical engineer detail all of the
components that would need to be deleted that goes with the boiler and the
connecting piping, the heat exchanger and all its connecting piping, and
forwarded this list to the contractor. The
contractor then returned the listed amounts, but the figure was $41,397, which
was less than the quoted figure over the telephone.
The low bid received was for $189,995.
The engineers estimate was $172,100.
The credit from the contractor for the above items is $41,397.00,
resulting in an adjusted project price of $148.598.00.
The mechanical engineer felt that the credit should be $69,000 for an
estimated adjusted price of $103,100. To
further compare, the contractor is crediting the City 16%.
Based on the engineer=s
figures, it should have been closer to 31%.
Per the contractor, the heat exchanger amounts to 6%, while the
mechanical engineer=s
figure is 9%. It appears we are
not getting a full credit for the items being deleted.
Based on the mechanical engineer=s
estimate, the two boilers amounted to 62%, the water heater 20%, other
miscellaneous items such as the recirculation pumps 9%, piping 3%, and other
miscellaneous equipment 6%. Should
the City accept it, the contractors price would be $148,000.
Councilmember
Denison asked if the option of retubing was considered or a reconditioned
boiler that could be bought on the market with warranties that are equal to
new boilers. Gary stated that
retubing was discussed but not considered because of boilers age and that it
was last retubed in 1996. A
reconditioned boiler was not discussed. Councilmember
Denison stated that he had made contact with Intermountain Boiler out of Salt
Lake. They have not come down and
conducted any kind of inspection, but they would like to look at it, as they
anticipate that they can put in a new boiler and pipe it for $50,000.
This would tie in with the existing heat exchangers.
He would like to give them the opportunity to look at it and see if
what they tell him is correct. Councilmember
Tatton asked if this would be feasible, and if others should be given the
opportunity to rebid the project? Nick
Sampinos stated that yes, we would have to give others this same opportunity.
We could be running the risk of offending and possibly getting into a
legal battle with the two bidders. He
felt that both bids should be declined and that
the process should start over in order to keep it clean.
Intermountain Boiler had an opportunity to bid, but they didn=t.
MOTION.
Councilmember Reavelely moved that the item be tabled, that
Councilmember Denison contact the other company for a second opinion and that
they be asked to prepare a report for comparison, and that Mr. Sonntag be
directed to contact the other two bidders to inform them what is taking place.
Motion seconded by Councilmember Denison and carried with the following
vote.
Councilmember
Wheeler - Naye
Councilmember
Denison - Aye
Councilmember
Tatton - Aye
Councilmember
Kourianos - Naye
Councilmember
Reaveley - Aye
Mr.
Sampinos expressed his concern and asked the Council to think about what they
are doing. Why
would the two contractors who have submitted bids want to benefit a
competitor and allow their bids to stand?
The Council again discussed and reviewed the project.
Nick Sampinos suggested that the motion be withdrawn, that the item be
tabled, and that the Council give
October 23, 2002
themselves
a chance to think about it and schedule a special meeting within the three or
four days to review it again and make a decision.
Councilmember Wheeler agreed and felt that Mr. Sampinos=
recommendation be considered. MOTION.
Councilmember Reaveley moved that his motion be rescinded.
Motion seconded by Councilmember Denison and carried.
MOTION. Councilmember
Dension moved that the item be tabled and that a special meeting be scheduled
for 8:00 a.m. Monday, October 28, 2002. Motion seconded by Councilmember
Tatton and carried.
14
. TUBBS
DOCUMENT CONTROL, ADVANTAGE WIRELESS, HEALING HANDS PAIN STRESS -
Conditional
Use Permits
Councilmember
Kourianos reported that the Planning and Zoning Commission gave a favorable
recommendation to the following requests for Conditional Use Permits.
Tubbs
Document Control
- 375 South Carbon Avenue
(Business), Derrick Tubbs-Owner
Advantage
Wireless - 836
East 100 North (Business & Sign), Lillian Gold-Manager
Healing
Hands Pain Stress
- Relocation To 545 South Carbon Avenue (Business & Sign), Sabrina
Manvel-Owner
MOTION.
Councilmember
Kourianos moved that the requests be approved and that Conditional Use Permits
be issued. Motion seconded by
Wheeler and carried.
15.
FRANCIS DUZENACK - Travel Approved
Mayor
Piccolo presented the following travel request.
Francis
Duzenack - Utah
Association of Plumbing and Mechanical Officials Annual Business Meeting and
Education Seminar, November 12-16, St. George, Utah
MOTION.
Councilmember Denison moved that the travel be approved for a four
night stay. Motion seconded by
Councilmember Wheeler and carried.
16.
RESOLUTION #2002-32 - Utility Accounts, Deposits, and Disconnect and
Reconnect Procedures
Mayor
Piccolo presented Resolution #2002-32, a resolution setting forth the policy
and procedures of Price City concerning maintenance of utility accounts,
deposits, and disconnect and reconnect procedures.
MOTION. Councilmember
Denison moved that Resolution #2002-32 be approved and that the Mayor and City
Recorder be authorized to sign the resolution.
Motion seconded by Councilmember Kourianos and carried.
17.
RESOLUTION# 2002-33 - Adopting and Establishing A Five-Year Integrated
Resource Plan
Nick
Tatton presented Resolution #2002-33, a resolution adopting and establishing a
five-year integrated resource plan for Price City.
MOTION. Councilmember
Tatton moved that Resolution #2002-33 be approved and that the Mayor and City
Recorder be authorized to sign the resolution. Motion seconded by
Councilmember Denison and carried.
18.
SWIMMING POOL BOILER GRANT - Public Hearing Scheduled
Nick
Tatton requested permission to schedule a Public Hearing to receive input on
the proposal to submit a request to the Community Impact Board for $100,000 to
assist in purchasing the boiler for the swimming pool.
MOTION. Councilmember
Denison moved that the Public Hearing be scheduled for November 13, 2002.
Motion seconded by Councilmember Tatton and carried.
19.
LAND EXCHANGE - Permission To Proceed With State Institutional Trust
Lands
Nick
Tatton reported that he has been approached by the State Institutional Trust
Lands to exchange City property with them.
The City would trade 10 acres of their property located on Ridge Road
for 5 acres of property that the State Institutional Trust Lands owns located
near the Atwood Ball Complex. Mineral
rights would be retained by each property owner.
The State Institutional Trust Lands would then sell this 10 acres to
Terra Systems or Pro-Carbon. Nick
further stated that the City could either do this transfer or declare the City
property surplus and sell it to someone else.
MOTION. Councilmember
Denison moved that the concept be approved and that staff be authorized to
prepare the necessary paperwork and return it
back to the Council for final approval.
Motion seconded by Councilmember Wheeler and carried.
Councilmember
October 23, 2002
Tatton
declared that he may have a conflict of interest as he is involved with Pro
Carbon.
20.
FERMIN GUITERREZ - Reclassification - Tabled
Keith
Wight recommended that the
request to reclassify Fermin Gutierrez be tabled as a few changes need to be
made in the job description. MOTION.
Councilmember Denison moved that the item be tabled.
Motion seconded by Councilmember Tatton and carried.
21.
PRICE RIVER WATER IMPROVEMENT DISTRICT - Update
Councilmember
Denison reported that the utility line relocation between Price and Wellington
has been temporarily placed on hold until an easement is received.
PRWID has had a request from Southwest Plumbing to consider using a
product that they carry by the name of Star Fittings.
The Board has taken this request under advisement.
He asked Gary Sonntag if he was familiar with this item and if the City
was using it. Gary stated that he
is not familiar with the product. The
District is purchasing a safety harness and lift because of the depth of their
clarifying ponds. He wondered if
this item should be considered at the Water Treatment Plant for our employees.
Mayor Piccolo stated that he felt the City already had one and that it
is stored at the Fire Department. Gary
stated that he would check it out. The
Board has received preliminary approval for a $500,000 grant and a $600,000
loan for some small water projects.
22.
IDEA BANK - Committee Appointed
Councilmember
Denison reviewed the suggestions submitted by employees through the Idea Bank.
He recommended that committees be formed to evaluate them.
The
first idea is from John Hayward and Bryon Henrie
to change employee work hours. That
committee would consist of Councilmember Reaveley, Gary Sonntag, Harold
Valdez, Keith Wight, and those employees that made the suggestion. (Chairman
Councilmember Reaveley).
The
second idea is from Lyle Bauer to provide seasonal workers a day off.
That committee would include Councilmembers Tatton and Wheeler, Lyle
Bauer, Suda Merriman, Keith Wight, Pat Larsen, and Gary Sonntag.
(Chairman Councilmember Wheeler)
The
third idea is from Pat Larsen to provide fitness facilities.
That committee would include Mayor Piccolo, Pat Larsen, Keith Wight,
Councilmember Wheeler, and Fermin Gutierrez.
(Chairman Mayor Piccolo)
The
fourth idea is from Nick Tatton to have fewer meetings and that they be
concise and to the point. A
committee is not needed for this, but should be taken under advisement by the
Council and staff.
The
fifth idea is from Molly Penovich to improve entrances to the City.
There currently is a committee
working on this. It was
recommended that Molly be added to that existing committee.
Molly=s
other comment was that the Idea Bank e-mail was not working.
He talked to Tam and it is now working.
MOTION.
Councilmember Denison moved that Athank
yous@
be sent to those employees for their ideas and that the above committees be
approved. Motion seconded by
Councilmember Tatton and carried.
23.
RESOLUTION
#2002-34 - Fee Schedule For Usage of Facilties Located Within the Price
Municipal
Building and Peace Garden
Nick
Tatton presented Resolution #2002-34, a resolution establishing a fee schedule
for the usage of facilities located within the Price Municipal Building and
Peace Garden. MOTION.
Councilmember Tatton moved that Resolution #2003-34 be approved to
include the $250 rental fee. Motion
seconded by Councilmember Wheeler and carried.
Councilmember Wheeler recommended that entitys of the City, such as the
Culture Connection, not be charged fees.
MOTION.
Councilmember Denison moved that the meeting adjourn and that a meeting
of the Redevelopment Agency convene. Motion
seconded by Councilmember Tatton and carried.
October 23, 2002
Meeting
adjourned at 8:03 p.m.
Reconvened
at 8:14 p.m.
Meeting
adjourned at 8:38 p.m.
APPROVED:
ATTEST:
Joe L. Piccolo, Mayor
Joanne
Lessar, City Recorder