Minutes of The Price City Council Meeting
City Hall: Price, Utah
November 13, 2002, 5:30 p.m.
Present:
Mayor Joe L. Piccolo Joanne Lessar, City Recorder
Councilmembers: Pat Larsen, Finance Director
Betty P. Wheeler Nick Sampinos, City Attorney
Stephen L. Denison Gary Sonntag, Public Works Director/City Engineer
Richard Tatton Keith Wight, Human Resource Director
Elizabeth H. Kourianos Nick Tatton, Community Director
Don G. Reaveley, Jr. Aleck Shilaos, Chief of Police
Others Present:
Marty Olson Amy Olson Richard Alcaraz Claron D. Bjork
Scott Bruno Larry Bruno Janice Bruno Art Daniels
Joyce Daniels Ken Larson Janelle Bruno Jamie Karpowitz
Alison Marrelli Terrance D’Ambrosio Greg Palmer John Alger
Anita M. Bruno
Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above members present.
1. COUNCILMEMBERS REPORT
Mayor Piccolo and the Councilmembers presented an update on the activities taking place in their individual departments.
2. MINUTES - 10-23-02
MOTION. Councilmember Tatton moved that the minutes of the October 23, 2002 meeting be approved as written. Motion seconded by Councilmember Wheeler and carried.
3. MINUTES - 10-28-02
MOTION. Councilmember Wheeler moved that the minutes of the October 28, 2002 meeting be approved as written. Motion seconded by Councilmember Reaveley and carried.
4. PUBLIC HEARING - Application to CIB For Swimming Pool Boiler
Mayor Piccolo opened the Public Hearing at 5:52 p.m. to receive comments on the proposal to submit an application to the Community Impact Board to request funding for the swimming pool boiler. Nick Tatton reported that the CIB (State of Utah) has funds set aside from mineral use money, of which Price City is a part of. Public input is requested on the project, which is to apply for $100,000 to offset costs to replace the boiler at the swimming pool complex. Cost of the total project is approximately $250,000, which includes installation of the boiler and the building to house it. Mayor Piccolo stated that the boiler is 40 years old.
Claron Bjork - Stated that as an employee of the Southeastern Utah Health Department, he inspects the boiler twice a month. A new boiler has been needed for a long time. It is one of the biggest components of the pool, as it takes a lot to maintain both pools. He wholeheartedly supports the boiler as it is long overdue.
Nick Tatton stated that the application is self standing and doesn’t impact any other project that the City is involved in. Gary Sonntag stated that the project is proceeding ahead. A mechanical contractor has been hired to install the system. Delivery of the boiler is expected in approximately 4 weeks.
Joyce Daniels - Asked where the other $150,000 is coming from? Mayor Piccolo indicated that it would come from the City’s General Funds. We will use all that is budgeted and it may be necessary to take funds from other areas.
MOTION. There being no further comments, Councilmember Tatton moved that the Public Hearing be closed. Motion seconded by Councilmember Wheeler and carried. Public Hearing closed at 6:54 p.m.
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MOTION. Later in the meeting, Councilmember Tatton moved that this item be visited again. Motion seconded by Councilmember Wheeler and carried. MOTION. Councilmember Kourianos moved that an application be submitted to the CIB for a $100,000 grant to help fund the replacement of the swimming pool boiler. Motion seconded by Councilmember Tatton and carried by the following vote.
Councilmember Wheeler - Aye
Councilmember Denison - Naye
Councilmember Tatton - Aye
Councilmember Kourianos - Aye
Councilmember Reaveley - Aye
If the grant is received from the CIB, it was noted that the City would have to come up with an additional $65,000.
5. OUTSTANDING YOUTH CITIZEN AWARD - Janelle Bruno
Mayor Piccolo presented Janelle Bruno with the Outstanding Youth Citizen Award. Jamie Karpowitz, Youth City Council Mayor, stated that Janelle is an outstanding citizen and represents her community well. This summer Janelle attended Engineering State and the Governors Honors Academy. She is a member of Future Business Leaders of America, Carbon Students Against Drinking and Drugs, the Renaissance Club and the National Honors Society. She was instrumental in getting the street in front of Carbon High School changed to Dino Drive. She was chosen a member of the Academic All State Volleyball Team and as far as citizenship, leadership and service, Jenelle is a good representative of what youth of the community should be. Mayor Piccolo and the Council congratulated Janelle.
6. SHOP DEPARTMENT - Purchase Of Battery Charger - Tabled
MOTION. Councilmember Wheeler moved that the purchase of a battery charger for the Shop Department be tabled for further review. Motion seconded by Councilmember Tatton and carried.
7. CEMETERY/PARKS DEPARTMENT - Permission To Declare Green Waste As Surplus and Authorization For Disposal
Councilmember Wheeler reported that the Cemetery Department is requesting permission to declare their green waste as surplus and allow the general public and City employees a chance to acquire this material. Items declared as surplus would be tree limbs, grass clippings, leaves, wood chips, plants, stands and flowers. She sees no problem with the limbs, grass clippings, leaves, and wood chips being declared surplus, but the plants, stands and flowers are placed in the cemetery for sentimental reasons and their owners should either retrieve them or they should be taken to the landfill for disposal. MOTION. After further discussion regarding this issue, Councilmember Wheeler moved that tree limbs, grass clippings, pots, leaves and wood chips be declared as surplus for both the Cemetery and Parks Department and given to the general public and employees free of charge on a first come first served basis. Further, that if the plants, stands and flowers are not retrieved by their original owner, that they be taken to the landfill for disposal and that this procedure be reviewed in one year. Motion seconded by Councilmember Tatton and carried. Gary Sonntag stated that he will develop a system to implement this.
Councilmember Denison joined the meeting at 6:00 p.m.
8. LOCAL BIDS - Discussion
Councilmember Reaveley discussed the procedure of awarding bids. Since he has been on the Council, numerous bids have been received, some of which are local and some from out of the area. Committees are assigned to review and analyze the bids. He feels that if local bids come within 2% of the low bidder, that the City should make concessions for the local bidder to be awarded the bid. He strongly suggests that each committee keep this in mind at all times. Nick Sampinos presented the Carbon County purchasing policy where it states that if local bids come within 10%, that they be given preference. Scott Bruno, Bruno Engineering, stated that he is a local company and employs local people. He wants the City to be aware of his business and would like the opportunity to become involved with work in the City. There have been past projects that he didn’t get a fair shot at. He would like to be considered for future jobs and be informed of them. Mayor Piccolo thanked him for his information and for attending the meeting. Mayor Piccolo stated that in the seven years he has been on the Council, it has always been
November 13, 2002
stressed to purchase locally if possible.
9. DOWNTOWN PIGEON REMOVAL - Committee Appointed
Councilmember Reaveley reported that pigeons have become quite a problem in the downtown area, pertaining mostly to the business buildings on the south side of Main Street between Carbon Avenue and 1st West. It is estimated that there are at least 200 birds on top of the buildings. The swamp coolers are covered with their droppings. The sidewalks in front of the businesses are also a mess. Claron Bjork, Southeastern Utah Health District, presented handouts pertaining to these birds and the disease, such as the fungus spore, that they carry and which can be inhaled. Something needs be done to get rid of them as the problem will get worse as time goes on. Several different solutions were discussed, such as poison, sticky glue, trapping and killing them, etc. Tom Smith, Target Pest Control, expressed his desire to help in any way he could. Cary Krompel, business owner, stated that he would be more than happy to conduct a tour of the roof tops so that everyone can see first hand the problem that exists. MOTION. Councilmember Reaveley moved that a committee, comprised of himself, Councilmember Tatton, Claron Bjork, Aleck Shilaos, Gary Sonntag, Nick Sampinos, Cary Krompel, and Tom Smith, be appointed to review this issue to determine what can be done to take care of the problem with the authority to prepare specifications and receive bids. Further, that the committee report to the Council at the next meeting before proposals are received. Motion seconded by Councilmember Tatton and carried. Mayor Piccolo suggested that after the City has taken care of the problem, that the property owners should then step in and take care of it from then on.
10. CLASS “C” ROAD IMPROVEMENTS, ROAD RECONSTRUCTION #5C-2002 - Nielson
Construction Company - Change Order, Final Payment
Councilmember Reaveley presented a change order to the contract with Nielson Construction Company for the Class “C” Road Improvements (reconstruction of City roads). The change order decreases the contract $6,437.75 to adjust for as-built quantities. A final payment in the amount of $69,054.25 was also submitted, which is below the contract amount of $75,492. MOTION. Councilmember Reaveley moved that the change order and final payment be approved. Motion seconded by Councilmember Denison and carried.
11. PRICE MAIN STREET RECONSTRUCTION (UDOT, #STP=1342(2)O) - Sunrise
Engineering - Partial Payment
Councilmember Reaveley presented a request for a partial payment in the amount of $1,968 submitted by Sunrise Engineering for their contract on construction management of the Price Main Street Reconstruction. This amount will be paid by the Utah Department of Transportation. MOTION. Councilmember Reaveley moved that the payment be approved. Motion seconded by Councilmember Wheeler and carried.
12. STREET DEPARTMENT BACKHOE - Declared Surplus
Councilmember Reaveley reported that the Street Department will be purchasing a new backhoe, which has been budgeted. They are requesting permission to declare the present John Deere 910 backhoe as surplus and either trade it is on the new one or sell it at an auction. MOTION. Councilmember Reaveley moved that the present backhoe be declared surplus. Motion seconded by Councilmember Denison and carried.
13. MARTY AND AMY OLSON - Outside Water Users Agreement
Councilmember Denison presented a request for an Outside Water Users Agreement from Marty and Amy Olson, who are building a home at 650 South Elm, which is out of City limits. The District does not have any water services in this area. MOTION. Councilmember Denison moved that the agreement be approved subject to the transfer of a water share and any other applicable connection fees and that direction be given to Mr. Sampinos to prepare the Outside Water Users Agreement. Motion seconded by Councilmember Tatton and carried. Marty Olson asked if at some time in the future this area is annexed into the City, if he could get his share of water back? Nick Sampinos stated that at the present time, the City does not have a policy on this issue. He recommended that if the area is annexed, that he approach the Council at that time. Mr. Sampinos recommended that Mr. Olson check with the County to determine if water shares have already been turned in for this subdivision.
November 13, 2002
14. HELPER INTERCHANGE ENGINEERING SERVICES (WATER PIPELINE RELOCATION) -
Hansen, Allen and Luce Engineering - Payment
Councilmember Denison presented a request for a payment in the amount of $7,233.96 submitted by Hansen, Allen and Luce Engineering for their services to provide a report and cost estimates for the relocation of the City’s water pipeline through the Helper Interchange, which was requested by the Utah Department of Transportation. The City has petitioned the UDOT for reimbursement of these expenditures. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Reaveley and carried.
15. WATER TRANSMISSION PIPELINE, CONSTRUCTION MANAGEMENT, #25S-2000
- Hansen, Allen & Luce, Inc. - Partial Payment
Councilmember Denison presented a request for a partial payment in the amount of $73,367.06 submitted by Hansen, Allen, & Luce Engineering for their construction management services on the Water Transmission Pipeline. MOTION. Councilmember Denison moved that the payment be approved. Motion seconded by Councilmember Tatton and carried.
16. SWIMMING POOL BOILER BUILDING LOCATION - Committee Report
Councilmember Kourianos reported that the committee assigned to review the construction and location of a proposed building for the new swimming pool boiler met and discussed several alternatives. Their recommendation is to place the new boiler in Bay #3 of the Parks Maintenance Garage. MOTION. Councilmember Kourianos moved that the committee’s recommendation be approved. Motion seconded by Councilmember Wheeler and carried. Councilmember Denison asked what changes would need to be made and what the costs would be. Gary Sonntag stated that he hasn’t worked up a detailed estimate. There would be some minor carpentry and materials. The largest expense would be the roll up garage door which could cost as much as $1,000. The floor would need to be painted to seal it. A new entrance door at a cost of $300 and a set of steps would need to be built in the front of the building. Fire wall materials would cost $600. Concrete pedestals would need to be built for the recirculating pumps and water heater, which would require 4 yards of concrete. He will investigate to see if we can continue to use the present 200 amp electrical service, or if it needs to be upgraded. It could involve additional breakers or panels. If it requires additional upgrading beyond that, it would involve the transformer outside.
17. STREET LIGHTS AND POWER POLE BID - Committee Report
Councilmember Kourianos reported that the committee assigned to review the bids received for the street lights and power poles awarded the contract to Royal Wholesale, the low bidder.
18. CASTLE COUNTRY SIGN AND LIGHTING, TOP H20 FISHING ADVENTURES, MICKEY &
MINNIE’S PLAYHOUSE, CORINNE’S HOME DAY CARE, BARNEY COMMUNICATIONS - Home Occupied Businesses
Councilmember Kourianos reported that the Planning and Zoning Commission gave a favorable recommendation to the following requests for home occupied businesses.
Castle Country Sign and Lighting - 440 East 300 South, Eldon Parke-Owner (Maintenance of Signs and Parking Lot Lighting)
Top H2O Fishing Adventures - 854 North Castle Heights Drive, Mike Milburn-Owner
Mickey & Minnie’s Playhouse - 109 East 600 South, Dorothy Vigil-Owner (Day Care)
Corinne’s Home Day Care - 805 North 1400 East, Corrine Ellington-Owner (Day Care)
Barney Communications - 1600 Pinion Circle, Scott Barney-Owner
MOTION. Councilmember Kourianos moved that the businesses be approved upon payment of a business license. Motion seconded by Councilmember Wheeler and carried.
19. ZIONS BANK - 45 South Carbon Avenue - Building and Parking Alterations, Signage - Concept
Approval -Struck From Agenda
20. CARBON COPY CENTER, SAM AND BILLIE WHITE - Conditional Use Permits
Councilmember Kourianos reported that the Planning and Zoning Commission gave a favorable
November 13, 2002
recommendation to the following requests for Conditional Use Permits.
Carbon Copy Center - 53 South 200 East - Sign
Sam and Billie White - Lot Line Adjustment (Combine Lots #104 & #105, Cave Hollow)
MOTION. Councilmember Kourianos moved that the requests be approved and that Conditional Use Permits be issued. Motion seconded by Councilmember Wheeler and carried.
21 . FAUSETT FAMILY - Zone Change Request, From Rural Residential To Single Family-8
Councilmember Kourianos reported that the Planning and Zoning Commission gave a favorable recommendation to the request from the Fausett family in southeast Price for a zone change from Rural Residential to a Single Family-8. MOTION. Councilmember Kourianos moved that the request be approved and that a public hearing be scheduled for December 11, 2002. Motion seconded by Councilmember Wheeler and carried.
22. LYLE BAUER - Travel Ratified
MOLLY PENOVICH - Travel Approved
Mayor Piccolo presented the following travel requests
Lyle Bauer - Utah Community Forestry Council/ISA Conference, November 13-14, Park City, Utah
Molly Penovich - Certified Community Planner Seminar, November 15, 16, North Salt Lake, Utah
MOTION. Councilmember Reaveley moved that the Council poll for approval for Lyle Bauer to attend the above travel be ratified and that the travel request by Molly Penovich be approved. Motion seconded by Councilmember Kourianos and carried.
23. CHRISTMAS GIFT CERTIFICATES - Approved
MOTION. Councilmember Tatton moved that employee Christmas gift certificates be approved in the following increments. Motion seconded by Councilmember Denison and carried.
$50 for full time employees
$30 for part time employees
$20 for boardmembers
24. COLLEGE OF EASTERN UTAH AGREEMENT - Electrical Upgrade
Mayor Piccolo reported that the City entered into an agreement with the College of Eastern Utah for the electrical upgrade on their new administration building. This is a reimbursement agreement and guarantees payment back to the City.
25. NICK TATTON - Travel Report
Nick Tatton presented a report on training he received in Salt Lake hosted by the National Development Council, pertaining to business expansion, economic development, business credit analysis and relocation financial training.
26. RIDGE ROAD PROPERTY - Declared Surplus and Authorization To Advertise For Bids
Nick Tatton requested that the Council declare the property owned by the City located along Ridge Road as surplus and that he be authorized to advertise to receive bids. This property was declared surplus several years ago and remains on the surplus list. MOTION. Councilmember Denison moved that the property be declared surplus and advertised for sale. Motion seconded by Councilmember Tatton and carried.
27. POLICE DEPARTMENT HIRING ROSTER, POTENTIAL NEW HIRE - Approved
Police Chief Aleck Shilaos reported that a committee has interviewed two P.O.S.T. certified individuals as possible Police Officers. Uncertified individuals will be interviewed on November 21st. He would like to establish a hiring roster for both certified and uncertified individuals. Pending the medical, psychological and background checks, he would like to offer employment to Susan Hyde to replace Officer Julie Ori. Chief Shilaos requested that the hiring rosters be
November 13, 2002
accepted and that he be authorized to hire the above person at a Grade 13. MOTION. Councilmember Tatton moved that the hiring rosters be accepted and that Chief Shilaos be authorized to proceed with the potential hiring. Motion seconded by Councilmember Wheeler and carried.
28. RESOLUTION #2002-35 - Job Description For Building Supervisor
Keith Wight presented Resolution #2002-35, amending the Personnel Policies and establishing a job description for the position of Building Supervisor at a Grade 14. This person will be over all buildings including the swimming pool complex. MOTION. Councilmember Denison moved that Resolution #2002-35 be approved and that the Mayor and City Recorder be authorized to sign the resolution. Motion seconded by Councilmember Tatton and carried.
29. FERMIN GUTIERREZ - Reclassification Approved
Keith Wight recommended that Fermin Gutierrez, Building Supervisor, be reclassified from a Grade 12 to a Grade 14, $15.67/hour, effective December 1, 2002. MOTION. Councilmember Tatton moved that the reclassification be approved. Motion seconded by Councilmember Kourianos and carried.
30. SCOTT MARVIDIKIS - Reclassification Approved
Keith Wight recommended that Scott Marvidikis, Streets Department Laborer, Temp/FT, be reclassified as a Groundskeeper I, Grade 4, Perm/FT, in the Cemetery Department, effective December 1, 2002. MOTION. Councilmember Wheeler moved that the reclassification be approved. Motion seconded by Councilmember Kourianos and carried.
31. NICOLE SANTILLANES - New Hire Approved
Keith Wight recommended that Nicole Santillanes be hired as a Custodian, Grade 4, for City Hall, Temporary/FT, effective 11-14-02. MOTION. Councilmember Tatton moved that the new hire be approved. Motion seconded by Councilmember Wheeler and carried.
MOTION. Councilmember Denison moved that the meeting adjourn and that the Council Meeting reconvene. Motion seconded by Councilmember Wheeler and carried.
Meeting adjourned at 7:44 p.m.
Reconvened at 7:52 p.m.
32. PRICE RIVER WATER IMPROVEMENT DISTRICT - Update
Councilmember Denison reported that the Dick Lee Subdivision is moving right along. There is been a problem with the pump station. Because of the differences in reports by the District’s engineer and Mr. Lee’s engineer, it will be reviewed again. Water lines are being relocated along Highway 6 in anticipation for the future expansion of the road between the East Price interchange and Wellington. Some easements from the State still need to be acquired. The contract has been partially awarded and construction should be starting soon.
Meeting adjourned at 8:11 p.m.
APPROVED:
ATTEST: Joe L. Piccolo, Mayor
Joanne Lessar, City Recorder