Minutes of the Price City Council Meeting

City Hall: Price, Utah

September 26, 2007 5:30 p.m.

Present:

Mayor Joe L. Piccolo Gary Sonntag, Public Works Director/City Engineer

Councilmembers: Nick Tatton, Community Director

Rick Davis John Daniels, Human Resource Director

Richard Tatton Nick Sampinos, City Attorney

Jeanne McEvoy Aleck Shilaos, Police Chief

Kathy Hanna-Smith Laurie Tryon, City Recorder

Jeff Nielson Pat Larsen, Finance Director

Bret Cammans, Customer Service Director

Excused:

Others Present: Kim Martino, Keith Cox and Samantha Winn

Mayor Piccolo led the Pledge of Allegiance. Roll was called with the above Councilmembers and staff in attendance.

1. PUBLIC COMMENT

Samantha Winn, a member of ASCEU, presented an update on the happenings at CEU with the ASCEU Students. The group has been involved with quite a few projects including an upcoming concert event to be held at the Carbon County Fairgrounds on Oct. 19, 2007. They have participated in many community projects including the painting of an elderly woman’s home, making quilts for newborns in need and assembling hygiene kits for the homeless. They are also currently involved with a curb painting project in Price City. The Mayor and City Council asked Ms. Winn to thank the ASCEU students for all of their hard work and involvement within the community.

2. COUNCILMEMBERS REPORT- The Mayor and Councilmembers presented an update on the activities and functions in which they have participated.

3. PUBLIC HEARING- To Review and Evaluate the Proposed Capital Improvement Projects and Purchases for the 2008-2009 Fiscal Year and Following 4-Year Period

MOTION. Councilmember Hanna-Smith moved to open the public hearing at 6:00 p.m. Motion seconded by Councilmember McEvoy and carried.

Keith Cox briefly presented the plan of Dayspring Developers to develop a 38-lot residential subdivision on 300 East, and west of Cove Basin Park (Park). The proposed development has received concept approval from the Planning and Zoning Commission. Mr. Cox also presented a diagram to Council showing a 130’ area of road along 300 East that will have to be paved and utilities that need to be installed. Mr. Cox asked the City to consider paying one half of the costs associated with the road paving at that location and to be added to the 2008-2009 Capital Improvement Project (CIP) list.

Councilmember Nielson disclosed a conflict of interest, in that he is a principal member of Dayspring Developers and left the room.

Mr. Cox further explained that the developers would also like to see the road continue around the north boundary of Cove Basin Park in the future. That road would provide more parking areas, improved traffic flow and emergency vehicle access to the property owners in that area and the community in general. The road would then connect with 200 and 300 East and give access to the Park by the property owners in that area and the community in general. The developers will ask the City for assistance with the costs of that road at a later date. Right now, the developers are only requesting assistance with the 130’ of road along 300 East adjacent to the Park. The changes to the proposed subdivision plan would need to return to the Planning and Zoning Commission for approval. The cost of paving approximately 130 feet of roadway would be approximately $20-25,000. The City Councilmembers all agreed to add the road paving project to the CIP list for future review. The Council also agreed that a road extending around the north side of the Park, at a future date, may be a good idea and recommended reviewing the concept with the Planning and Zoning Commission.

Nick Tatton then presented the CIP list to include the following projects: Storm Water Management ($410,000), Westwood Boulevard and Canal ($750,000), Fire Station Study($30,000), Emergency Generator Design ($40,000), Downtown Safety Improvements ($80,000), Cliffview Cemetery Improvements ($350,000), Recreation Improvements-Mini Golf Course ($1,275,000), Repairs to the 3 Million Gallon Water Tank ($170,000), Water and Sewer Distribution Repairs ($260,000), Reconstruction of Public Works Building Roof ($550,000), 1900 East Water Pipeline ($700,000), Airport Road Sewer Study($150,000) and Replacement of Garage Doors at City Hall and Public Works Building ($115,000). Mr. Tatton also indicated construction purchase projects would also include a 15%-30% inflation and contingency cost. MOTION. Councilmember McEvoy moved to close the public hearing at 6:31 p.m. Motion seconded by Councilmember Hanna-Smith and carried. MOTION. Councilmember Tatton moved to approve the tentative CIP review list with the addition of $25,000 for street improvements adjacent to City owned property and to have Dayspring Developers return to Planning and Zoning for a review of the presented concept. Motion seconded by Councilmember Hanna-Smith and carried.

4. PUBLIC HEARING-To Receive Comment from the Community Regarding the Price City Integrated Resource Plan (IRP)

MOTION. Councilmember Tatton moved to open the Public Hearing at 6:37 p.m. Motion seconded by Councilmember McEvoy and carried. Nick Tatton presented the Price City Integrated Resource Plan consistent with the requirements for update. No public comment was received. MOTION. Councilmember Hanna-Smith moved to close the public hearing at 6:40 p.m. Motion seconded by Councilmember Tatton and carried.

5. VISIONARY SERVICE LEADER AWARD SEPTEMBER 2007- Kim Martino

The September 2007 award is presented to Kim Martino for her active community involvement particularly surrounding the tragedy at Crandall Canyon Mine.

PLANNING AND ZONING COMMISSION

6. CONDITIONAL USE PERMITS

Councilmember Nielson reported that the Planning and Zoning Commission gave the following recommendations on requests for Conditional Use Permits:

a. Encore Dance Studio- 90 South 100 West- Julia Tatton, Owner- Business and Sign Amendment-Final

b. J & C Marketing and Training Center- 360 North 400 East-Chris Belliston, Jeremy and Mickey Saccomanno, Owners- Business and Sign Final- TABLED

c. CJ’s Storage- 800 East 100 South- Rick Krompel, Owner- Concept and Preliminary Approval

d. Notre Dame Church Multipurpose Building- 185 North Carbon Avenue- Final

e. Bridge Realty Office Expansion- 95 N. 100 E.-Jim Shorts, Owner-Amendment-Final

f. Service/Storage Building-447 E. 100 S. - Jim Shorts, Realtor- Final

MOTION. Councilmember Nielson moved to approve items a, c preliminary only, d, e and f. Item b was tabled by the Planning and Zoning Commission. Motion seconded by Councilmember Davis and carried.

CONSENT AGENDA - Councilmember Hanna-Smith moved to approve items #7 through #18. Motion seconded by Councilmember Nielson and carried.

7. MINUTES –

September 11, 2007 City Council

September 11, 2007 Community Development and Renewal Agency Meeting

8. UTILITY RATES- Authorization to Approve the Utility Rate Changes for Rate Plans 104, 105 and 112

9. UTILITIES- Authorization to Approve the Meter Service Training Release and Indemnification Agreement Between Price City and Rocky Mountain Power and to have the Mayor and City Recorder Sign the Same on Behalf of Price City

10. BUSINESS LICENSE- Authorization to Approve a Business License for La Vitae Bella at 585 E. Main, Tammy Vea, Owner

11. UTAH SYMPHONY BANNERS- Ratify-Authorization to Pay $100.00 to Peczuh Printing for the Cost of the Utah Symphony Banners Created for the September 24th, 2007 Emery County Event.

12. RESOLUTION 2007-20- Authorization to Approve Resolution 2007-20 Implementing a Four Rung Career Ladder for Water, Sewer and Treatment Operators and Adopting the Revised Job Descriptions

13. FINANCE DEPARTMENT- Authorization to Approve the Purchase of Software -Tax Tools License Agreement

14. ADA/SAFE SIDEWALK PROJECT- Authorization to Approve the Bid Opening Date Change of October 10, 2007 as No Bids Were Received for the ADA/Safe Sidewalk Project

The ADA project has been advertised for September 26, 2007; however, there has been no response to date, so bids are not expected. The advertisement date will be changed and moved to October 10, 2007. A second project, the Atwood Trailheads, will be advertised at the same time with the same bid date.

15. COLTON BRIDGE WATERLINE REPLACEMENT- Authorization to Approve the Bid Award to Nelco Construction

The engineers cost estimate was revised to $87,600, prior to the bid date. Bids were received from Nelco @ $117,297 (bid total had an error; it was corrected by City staff) and VanCon @ $175,810. The bids were analyzed and reviewed with the UDOT. The UDOT gave their consent to move ahead and award the project to Nelco. The UDOT will reimburse the City as billings are received. The City’s review committee also gave its consent to award the project.

16. HOT ASPHALT SERVICES- Authorization for the Final Payment for Project #6C-2007 Class C Road- Crack Sealing to Hot Asphalt Services of $25,600.00

Hot Asphalt Services has completed the required crack sealing. They have submitted an invoice for final payment in the amount of $25,600, which is the contract amount for 20 tons of asphalt product applied to selected City streets. There were no change orders.

17. CARBON COUNTY HOUSING AUTHORITY- Authorization to Approve a Secondary Irrigation Pipeline Easement at 251 South 1600 East

Lynda Varner, Director, Housing Authority of Carbon County has submitted a request for a 66 foot long secondary irrigation pipeline easement across 300 South at approximately 1590 East. An easement description has been prepared by Art Barker, RLS. The location does not appear to present a problem with other public services. They will be cautioned in their construction activities to plan ahead and avoid any conflicts (preparing a plan, calling Blue Stakes and using traffic control).

18. TRAVEL REQUEST- Authorization for Travel

John Procarione- Microsoft Access- Computer Software Training- Grand Junction, CO.- Nov 13-14, 2007

John Procarione requests permission to travel to Grand Junction, Colorado to attend a “Microsoft Access” computer software training class sponsored by CompuMaster. Fleet and Building Inspection have benefited from Microsoft Access with fleet inventory management and building inspection permitting. This training would help John greatly in advancing his understanding of the software capabilities. Estimate cost is approximately $936. (Anticipated expenses are budgeted) .

Melanie Jaramillo- National Playground Safety Institute Inspector Certification- Riverton, UT-Oct.30-Nov.2, 2007

Melanie Jaramillo requests permission to attend the playground inspector certification class and testing, in Riverton, Utah. It is sponsored by Utah Recreation and Parks Association and the National Playground Safety Institute. Estimated cost is approximately $967. (Anticipated expenses are budgeted)

Suda Merriman, Kent Jones, Melanie Jaramillo and Frank Lujan- Seventh Judicial District, Juvenile Court Restorative Justice Conference- Park City, Utah- Oct. 11-12, 2007

Suda Merriman requests that she and selected members of her staff, who are Deputy Probation Officers, be allowed to attend the Juvenile Court Restorative Justice Conference. The training is for those who supervise and work directly with juveniles. Estimated cost is $2700. The State will provide these individuals with travel, lodging, lunch and breakfast meals during that time. The balances of expenses are budgeted amounts.

Gary Sonntag- Utah Joint Highway Committee and Non-Urban Road Sub-Committee- Layton, Utah- Oct. 11-12, 2007

Gary Sonntag requests permission to attend the Joint Highway Committee and Non Urban Road Sub-Committee meetings. These committees review transportation issues, available funding and make recommendations to the State Transportation Commission. Estimated cost is approximately $200. There will be no cost for lodging. The balances of expenses are budgeted.

Susan Hyde- Reid Techniques Child Abuse Seminar- Weber State- Nov. 6-8, 2007

Brian Judd, Tracy Allred and Shane Henrie- DARE Update and Recertification- Nov. 8-9, 2007-SLC

19. UAMPS- Authorization for UAMPS to Report on Behalf of Price City NERC Compliance Issues, Price City

is Registered as a Resource Planner for the Electric Distribution System

20. POLICE DEPARTMENT- Authorization to Accept USDA Grant for $52,500

21. PRWID Update by Councilmember Tatton

The following items were discussed and considered at the PRWID Board meeting:

· Interlocal Agreement between PRWID and Helper re purchase of water during emergencies-Approved

· For budget year 2008 Districe is reviewing implementation of connection fees

· Water exchange agreement between PRWID and Price City- discussion- Price City delivers more water from its spring to PRWID than PRWID delivers to Price City during the course of a year

· Water diversion structure at PRWID’s Water Treatment Plant includes an additional outlet for Price Cit is use, if an when it is ever needed.

22. WATER RESOURCES- Update by Gary Sonntag

Emma Park Deep Well Feasibility Investigation update- Reasonably deep wells would be successful at the east side of the valley in the Emma Park area. The drilling would search fault fractures/lines. Not all sites would be pursued as it is expensive drilling. The study shows potential to look forward to with Price City’s future in mind. The next step would be to converse with the state engineer for feedback as to what to do next. The current water application is valuable to the area. No other water resources can be filed on anywhere in the state. This gives the City latitude to pursue water involved with the application. Price City would like to file a request with the state engineer to change the water application towards development of these deep wells, hoping it will create more time to establish proof of beneficial use. Currently, the application on the White River has been around for over 50 years and the state engineer wants to know what Price City is planning as the application is nearing the end of a 4 year deadline. The water mentioned in the application must to be put to beneficial use with a structure in use by the end of the four years. The extension requested would give Price City time to explore deep wells in the area. There are other entities looking for other water resources. Council recommended continuing with the review of these water resources. The actual construction would be approximately two years away. Funding of this project would probably come from the Board of Water Resources or the Community Impact Board with a loan/grant combination. The estimate of costs to explore deep wells would be an approximate minimum of $100,000 depending on the circumstances.

23. COMMUNITY PROGRESS Update by Councilmember Hanna-Smith

The next meeting will be held on September 27^th at 5p.m with the swearing in of Pat Frandsen and Jenann Koss. The final judging of the Yard of the Month is September 27^th at 10:30 p.m.

24. POWER BOARD Update by Councilmember McEvoy

· The Power Board is in need of someone to take minutes during the meetings.

· The Board met with UAMPS to review the program for “peak” power to Price City.

The City Council needs to review the “peak” power information as what the load is and what time of day peak consumption occurs. The Power board has scheduled a meeting for October 11^th to get the program ready for Council review.

25. INTERNATIONAL DAYS-

Mayor Piccolo nominated Councilmember Davis as the next International Days Chairman for the year 2008-2009. MOTION. Councilmember Tatton moved for Councilmember Davis to be appointed as the next International Days Committee Chairman. Motion seconded by Councilmember Nielson and carried.

26. UNFINISHED BUSINESS:

a. Committee Review for Street Banners

· A suggestion to use the pole banners for Price City events only was mentioned by Councilmember Nielson as a possible alternative to changing the banners for each community event. The street banners across Main Street could then be used as the marquee banners for community events. The suggestion will be further discussed in a committee meeting.

b. Road Audit- 200 and 400 North- 100 E.

· Road Audit Complete

c. Curb, Gutter and Sidewalk Improvements on 2^nd South

d. Sale of Property- 6^th South- Wetlands

e. Sale of Property- West of Pioneer Park

f. Basso Dino-Mine Playground

· New improvement- paved pedestrian pathway around park

g. City Sanitation – Rate Change Updates

27. EXECUTIVE SESSION- No Session was held

Meeting adjourned at 8:10 p.m. pursuant to motion by Councilmember McEvoy.

APPROVED: ____________________________

Mayor Joe Piccolo

ATTEST: _____________________

Laurie Tryon, City Recorder

COMMUNITY DEVELOPMENT AND RENEWAL AGENCY MEETING

1. SOUTHEASTERN UTAH ASSOCIATION OF LOCAL GOVERNMENTS- Administration of Housing Funds as Indicated in a Memorandum of Understanding between the Price City Community Development and Urban Renewal Agency and the SEUALG.

SEE ATTACHED INFORMATION IDENTIFIED AS ITEM#1

2. MEMORANDUM OF UNDERSTANDING (MOU)- Approval of MOU Between the Price City Community Development and Urban Renewal Agency and the SEUALG and Approval for Signatures to Enter into the MOU.

SEE ATTACHED INFORMATION IDENTIFIED AS ITEM#2